Email Archiving Statistics


Steve Goldstein
Steve Goldstein
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Email Archiving Statistics 2023: Facts about Email Archiving outlines the context of what’s happening in the tech world.

LLCBuddy editorial team did hours of research, collected all important statistics on Email Archiving, and shared those on this page. Our editorial team proofread these to make the data as accurate as possible. We believe you don’t need to check any other resources on the web for the same. You should get everything here only 🙂

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Top Email Archiving Statistics 2023

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Email Archiving “Latest” Statistics

  • The permissible range for the local quota for a single archive account is from 1 GB to 80% of the entire mail partition.[1]
  • The oldest email archive folder will be automatically deleted by FortiMail in order to create room for the new archive if this quota is reached or if 95% of the available disk space is occupied.[1]
  • The disk quota for all archiving accounts cannot exceed 80% of the total mail partition if you are archiving to the local drive.[1]
  • Without a unified archive, it is difficult to ensure one single retention policy; this problem is magnified for large organizations managing 10 million emails daily.[2]
  • The email archiving market rose from nearly $2.1 billion in 2009 to over $5.1 billion.[2]
  • The company saw an 80% reduction in storage footprint, utilized Arcserve technologies to increase its GDPR compliance, and enjoyed quicker backup and restoration windows.[3]
  • Sixty billion new emails are made every day and store over half of all confidential business information.[3]
  • 60% of business-critical information is now stored, sometimes exclusively, in email, according to IDC.[3]
  • Unlike legacy methods that “keep everything,” with Commvault software, you retain only data that is essential to the business, cutting retention costs by up to 70%.[3]
  • For top-notch service, look for a company that offers dependability, performance, and a 99.9% uptime guarantee with a financially supported service level agreement.[4]
  • Some solutions use advanced compression and/or deduplication to diminish the required disk space in the archive—sometimes by 50% or more.[4]
  • 75% of an organization’s intellectual property is incorporated within email and messaging systems.[4]

Also Read

How Useful is Email Archiving

One of the primary reasons why email archiving is so useful is the ability to search and retrieve old emails quickly and efficiently. Whether you are trying to locate a specific conversation, attachments, or important information from a past email, having an organized email archive makes the process much simpler and more time-effective. This can be especially helpful in a business setting when quick access to past communications is vital for decision-making or legal purposes.

In addition to easy retrieval of old emails, email archiving also ensures data security and compliance with industry regulations. By storing emails in a secure archive, organizations can prevent data loss due to accidental deletion, theft, or hardware failures. Furthermore, email archiving is crucial for businesses that are required to comply with specific legal requirements for storing and retaining electronic communications. Having an email archive that is easily accessible and searchable can save organizations time and resources when responding to legal inquiries or audits.

Another key benefit of email archiving is the ability to improve productivity and collaboration within a team or organization. By preserving important communications and project-related information in an email archive, team members can easily refer back to past discussions, decisions, or attachments without having to sift through an overloaded inbox. This can streamline workflow processes, prevent duplication of efforts, and enhance overall communication and collaboration among team members.

Furthermore, email archiving can also help organizations maintain a comprehensive record of customer interactions and communications. By saving emails related to customer inquiries, orders, complaints, or feedback, businesses can improve customer service, track customer preferences, and provide personalized communication based on past interactions. This can lead to stronger customer relationships, increased customer satisfaction, and ultimately, higher customer retention rates.

Overall, while email archiving may seem like an arduous task at first glance, the benefits it provides in terms of efficiency, security, compliance, productivity, and customer service make it an essential tool for businesses and individuals alike. Whether you are a small business owner looking to streamline communication processes or a large corporation seeking to meet regulatory requirements, having a well-organized email archive can make a significant difference in the way you manage and leverage electronic communications.

Reference

  1. fortinet – https://docs.fortinet.com/document/fortimail/7.2.0/administration-guide/697233/configuring-email-archiving-accounts
  2. wikipedia – https://en.wikipedia.org/wiki/Email_archiving
  3. arcserve – https://www.arcserve.com/products/arcserve-email-archiving
  4. microsoft – https://www.microsoft.com/en-us/microsoft-365/business-insights-ideas/resources/email-archiving-5-reasons-why-this-is-the-best-email-feature-you-never-use

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