Email Archiving Statistics


Steve Bennett
Steve Bennett
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Email Archiving Statistics 2023: Facts about Email Archiving outlines the context of what’s happening in the tech world.

LLCBuddy editorial team did hours of research, collected all important statistics on Email Archiving, and shared those on this page. Our editorial team proofread these to make the data as accurate as possible. We believe you don’t need to check any other resources on the web for the same. You should get everything here only 🙂

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Top Email Archiving Statistics 2023

☰ Use “CTRL+F” to quickly find statistics. There are total 12 Email Archiving Statistics on this page 🙂

Email Archiving “Latest” Statistics

  • The permissible range for the local quota for a single archive account is from 1 GB to 80% of the entire mail partition.[1]
  • The oldest email archive folder will be automatically deleted by FortiMail in order to create room for the new archive if this quota is reached or if 95% of the available disk space is occupied.[1]
  • The disk quota for all archiving accounts cannot exceed 80% of the total mail partition if you are archiving to the local drive.[1]
  • Without a unified archive, it is difficult to ensure one single retention policy; this problem is magnified for large organizations managing 10 million emails daily.[2]
  • The email archiving market rose from nearly $2.1 billion in 2009 to over $5.1 billion.[2]
  • The company saw an 80% reduction in storage footprint, utilized Arcserve technologies to increase its GDPR compliance, and enjoyed quicker backup and restoration windows.[3]
  • Sixty billion new emails are made every day and store over half of all confidential business information.[3]
  • 60% of business-critical information is now stored, sometimes exclusively, in email, according to IDC.[3]
  • Unlike legacy methods that “keep everything,” with Commvault software, you retain only data that is essential to the business, cutting retention costs by up to 70%.[3]
  • For top-notch service, look for a company that offers dependability, performance, and a 99.9% uptime guarantee with a financially supported service level agreement.[4]
  • Some solutions use advanced compression and/or deduplication to diminish the required disk space in the archive—sometimes by 50% or more.[4]
  • 75% of an organization’s intellectual property is incorporated within email and messaging systems.[4]

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How Useful is Email Archiving

One of the key benefits of email archiving is its ability to help organizations comply with legal and regulatory requirements. Many industries are subject to strict regulations that require them to retain certain types of communication for a specific period of time. Email archiving allows organizations to easily store and retrieve emails when needed, ensuring that they are in compliance with these regulations.

In addition to regulatory compliance, email archiving can also help organizations improve their response times to legal disputes and investigations. When faced with a lawsuit or audit, having a comprehensive archive of emails can greatly expedite the discovery process and provide a clear record of communication that may be relevant to the case.

Another important benefit of email archiving is its ability to preserve intellectual property and institutional knowledge. Through archiving, organizations can retain valuable information contained in email threads, including decisions, agreements, and discussions. This can be particularly useful when key employees leave the organization, as their insights and contributions are preserved in the email archive for future reference.

Email archiving also helps organizations protect themselves against data loss and corruption. By maintaining a secure archive of emails, organizations can ensure that important information is not lost due to hardware failures, human error, or cyberattacks. This can provide peace of mind to organizations, knowing that their critical communication is securely stored and easily accessible.

From an operational standpoint, email archiving can also help improve efficiency and productivity. Employees can quickly search and retrieve emails from the archive, saving time that would otherwise be spent sorting through cluttered inboxes. This allows employees to focus on more important tasks and projects, enhancing overall productivity within the organization.

Furthermore, email archiving can help organizations streamline their IT infrastructure. By offloading old emails to a separate archive, organizations can reduce the strain on their email servers and storage systems, improving performance and reliability. This can lead to cost savings in the long run, as organizations may not need to invest in additional hardware and storage capacity to accommodate their email growth.

In conclusion, email archiving is an invaluable practice for organizations looking to improve efficiency, compliance, and data protection. By securely storing and retaining important emails, organizations can safeguard their intellectual property, comply with regulations, and streamline their operations. As the volume of email communication continues to grow, the importance of email archiving will only increase, making it an essential tool for organizations of all sizes.

Reference

  1. fortinet – https://docs.fortinet.com/document/fortimail/7.2.0/administration-guide/697233/configuring-email-archiving-accounts
  2. wikipedia – https://en.wikipedia.org/wiki/Email_archiving
  3. arcserve – https://www.arcserve.com/products/arcserve-email-archiving
  4. microsoft – https://www.microsoft.com/en-us/microsoft-365/business-insights-ideas/resources/email-archiving-5-reasons-why-this-is-the-best-email-feature-you-never-use

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