Virtual Data Room Software Statistics 2025

In today’s fast-paced digital age, the significance of virtual data room (VDR) software cannot be overstated. As the backbone of secure information exchange in numerous sectors, these platforms are becoming indispensable. Understanding the statistics surrounding virtual data room software in 2025 provides crucial insights into its evolving role in the business landscape. These numbers reveal the trajectory of technological adoption, security improvements, and market growth, helping businesses grasp how this tool reshapes operations, compliance, and competitive edge.

Key stakeholders who would find this data invaluable include corporate executives, merger and acquisition (M&A) professionals, legal teams, and IT managers. For executives and M&A professionals, virtual data rooms streamline due diligence processes, making transactions more efficient and secure. Legal teams benefit from the secure storage and management of sensitive documents, while IT managers must stay updated on the latest digital security measures to protect their organizations. By examining these statistics, industry players can gauge market trends, anticipate challenges, and leverage opportunities to enhance their strategic initiatives.

Armed with accurate and comprehensive data on virtual data room software, decision-makers can optimize their strategies to keep pace with industry advancements. In a landscape characterized by rapid technological change, this data is integral to making informed choices that ensure organizational resilience and growth. As we delve into the detailed statistics in the following sections, we will uncover how these insights can drive better business decisions and foster innovation in the widespread adoption of virtual data room solutions.

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Top Virtual Data Room Software Statistics 2025

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Market Overview And Growth

• The virtual data room market was valued at $2.23 billion in 2023 and is expected to reach $5.76 billion by 2032, growing at a CAGR of 12.6% during the forecast period (2024-2032). ^[21]
• The global market value is expected to grow at a CAGR of 15.11% during the 2024-2032 period and reach $3742.5 million by 2032. ^[1]
• According to Verified Market Research, the global fundraising market was estimated at $625.89 billion in 2022 and was projected to reach $565.2 billion in 2023. ^[1]
• The global virtual data room market size reached $2.2 billion in 2022 and is forecasted to reach $4.8 billion by 2028. ^[13]
• In 2025, the North American virtual data room market is expected to account for the largest market share. ^[11]
• The global virtual data room market is projected to grow from $2.83 billion in 2025 to $13.22 billion by 2032. ^[12]
• The market for virtual data rooms is expected to grow at a CAGR of 21.2% during the forecast period. ^[12]
• The global virtual data room market is anticipated to be worth around $1,890.4 million in 2022, with the market reaching over $8,950.7 million in 2033. ^[20]
• The virtual data room market size was valued at $1.6 billion in 2019 and is poised to grow from $1.83 billion in 2023 to $6.2 billion by 2031, growing at a CAGR of 14.5% in the forecast period (2024-2031). ^[10]

Key Trends And Drivers

• 30% of dealmakers see AI and machine learning as key factors for the transformation of the M&A industry in the next 5 years. ^[1]
• The integration of artificial intelligence (AI) into data management processes necessitates a robust focus on AI risk management and compliance awareness in 2025. ^[8]
• The increasing adoption of IoT devices among commercial and residential sectors drives higher demand for virtual data rooms. ^[4]
• According to an Ernst & Young survey of the board of directors, 64% of respondents indicated that cybersecurity is the top board priority in 2023. ^[1]
• The average cost of a data breach amounted to $4.45 million in 2023, which is a 15% increase over three years, according to IBM. ^[1]
• 15% of businesses increased their investments in cybersecurity due to the ongoing Russia-instigated war in Ukraine, according to Deloitte. ^[1]
• Cloud adoption is reaching new heights in 2025, becoming an integral part of data management strategies for organizations across various industries. ^[8]
• Automation has evolved from a buzzword to a fundamental component of data management strategies in 2025. ^[8]
• In response to the escalating sophistication of data breaches, organizations are placing a sharper focus on data security and compliance in 2025. ^[8]

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Market Players And M&a Activities

• In August 2022, TransPerfect announced its acquisition of Sterling Technology, a leading Europe-based virtual data room provider. ^[1]
• In September 2022, Datasite announced its opening of a new office in Manchester, UK. ^[1]
• April 2023: Intralinks announced its acquisition of DealRoom, a cloud-based due diligence software provider. ^[4]
• March 2023: DocuSign announced its acquisition of VaultLogix, a virtual data room software provider. ^[4]
• In January 2017, IntraLinks was acquired by Synchronoss Tech for $821 million. ^[5]
• In 2021, Datasite announced acquisition of Toronto-based data room provider Firmex. ^[5]
• In January 2021, TIBCO Software Inc. acquired Information Builders for an undisclosed amount. ^[16]
• In January 2022, AvePoint introduced Confide, a virtual data room to manage sensitive data and collaborate securely. ^[9]

Security Features And Compliance

• Virtual data rooms ensure document security with features such as AI redaction, watermarking, 4 levels of granular access permissions, and two-factor authentication. ^[2]
• The main OneHub features include session timeouts, 3 levels of granular access permissions, watermarking, automatic file deletion, and several integrations such as Google Drive and Microsoft Office Online. ^[2]
• Firmex ensures data security with the help of features like watermarks, built-in redaction, 6 levels of granular access controls, and single sign-on. ^[2]
• SecureDocs uses watermarking, 4 levels of granular access permissions, multifactor authentication, and auto time-out to ensure security. ^[2]
• VDR providers adhere to strict international security standards such as ISO 27001, SOC 1/2/3, GDPR, and HIPAA. ^[2]
• By adhering to standards such as SOC 2, ISO 27001, HIPAA, CCPA, and GDPR, VDRs meet industry requirements in terms of security and privacy. ^[6]
• Experts predict 175 zettabytes of data worldwide within two years, much of it coming from IoT devices. ^[7]
• In the first quarter of 2023, over six million data records were breached worldwide. ^[7]

Features And Usability

• Virtual data rooms offer features such as 8 levels of granular user permissions, customizable branding, and desktop app synchronization. ^[2]
• AI redaction allows the processing of up to 500 files at a time. ^[2]
• Due diligence checklists are built using 50 million data points in 25,000 deals. ^[2]
• iDeals is a trusted virtual data room provider with about 14 years of experience. ^[2]
• The speed of answering is fast—30 seconds in chat, and up to 30 minutes via email. ^[2]
• Datasite provides excellent data room service in about 170 countries around the world. ^[2]
• Customers from more than 100 countries choose virtual data room software due to flexible pricing, advanced security, and various data management features. ^[2]
• VDRs enable 24/7 access to files from any location with an internet connection, unlike physical data rooms that require all parties to be physically present for document retrieval. ^[6]

Market Insights And Statistics

• Over 50% of small businesses fail within four years of opening. ^[3]
• The global virtual data room market size was valued at $2.23 billion in 2023 and is forecast to reach $5.76 billion by 2032. ^[4]
• The market is estimated to register a CAGR of 18.7% during the forecast period. ^[18]
• In 2021, the BFSI sector dominated the virtual data room market industry, and is projected to maintain its dominance during the forecast period. ^[15]
• The cloud segment held the highest share of more than 53.55% in 2022. ^[19]

Usage And Application

• VDRs are used extensively in M&A, IPOs, fundraising, and due diligence processes to securely share and manage sensitive documents. ^[11]
• The virtual data room market is expected to witness a CAGR of 15.12% over the forecast period. ^[11]
• In 2022, the global M&A deals value amounted to $3.4 trillion. ^[1]
• According to PwC, the value of M&A transactions worldwide was estimated at $1,208 billion as of the first half of 2023. ^[1]
• According to Business Research Company, the global investment banking market size has grown from $153.49 billion in 2022 to $166.62 billion in 2023 at a CAGR of 8.6%. ^[1]

Geographic Insights

• North America is the most significant global virtual data room market shareholder and is estimated to grow at a CAGR of 10.6% over the forecast period. ^[4]
• The European virtual data room market is anticipated to exhibit a CAGR of 13.8% over the forecast period. ^[4]
• Asia Pacific is estimated to grow at the highest CAGR over the forecast period (2024-2029). ^[11]

Technological Integration And Future Projections

• The solution segment dominated the overall virtual room data market in 2022 and is expected to continue this trend during the anticipated period. ^[4]
• The increasing adoption of AI and machine learning fuels the demand for advanced VDR solutions. ^[17]
• The integration of blockchain and AI technologies in VDRs is expected to advance the market significantly. ^[14]
• Virtual data rooms have never been more important as mergers and acquisitions in 2021 saw the highest annual transaction value in history, surpassing the $2 trillion market for the first time. ^[5]
• The global virtual data room market size was valued at USD 1.49 billion in 2019 and is expected to grow at a CAGR of 14.7% from 2020 to 2027. ^[21]

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