How to Get a DBA Name For an LLC in Rhode Island – An Easy Guide


Steve Bennett
Steve Bennett
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Get a DBA Name in Rhode Island

Are you looking to establish a business in Rhode Island and need to get a DBA (Doing Business As) name for your venture? You’re in the right place! A DBA, also known as a Trade Name, Fictitious Name, or Assumed Name, allows you to conduct business under a name that’s different from your legal business name. This can be advantageous for branding, marketing, and overall business operations.

In Rhode Island, if you’re willing to use a different name other than the legal name for your business, you must file the DBA (Doing Business As). The public (specifically your potential customers) knows your business by its registered legal name. Instead of using your formal business name, you may use the trade name or DBA in marketing and sales to reach a wider audience.

Rhode Island, popularly known as The Ocean State, has some regulations when it comes to filing your DBA name. However, the regulations can vary depending on the type of business structure you have. In this article, I will share the basic steps to get a DBA Name in Rhode Island.

What is DBA Name in Rhode Island?

Whenever you form an LLC or any business structure, you must get a name for it. Every company has a legitimate name. For instance, a partnership or sole proprietorship might function under the legal name of the company’s owner or owners. The name specified in the Articles of Incorporation or Articles of Organization may be used by any business entity, including corporations, limited liability companies (LLCs), and others.

However, there are situations when you may decide against using your company’s registered legal name in Rhode Island. This is due to a variety of factors. For instance, the legal name of your company can be unrelated to it or no longer accurately describe it. Or perhaps you want a new name without altering your documentation for incorporation or registration.

If you intend to run your business in Rhode Island under a name other than your personal name or an existing corporate name, you must submit a DBA name with Rhode Island state regardless of the type of business entity you have incorporated as (single proprietor, partnership, corporation, or LLC).

No restrictions exist on how many DBA names you can use to do business. However, each DBA name must be filed with the state where you conduct business. This is necessary because the general public has a legal right to know whether a specific individual or company is operating under a name other than their legal name.

In Rhode Island, changing your business name is a risky factor. It can bring positive and negative effects on your business. Hence, before you file and change your legal business name, analyze all the risks and advantages.

–LLCBuddy Editorial Team

How to Get a DBA in Rhode Island

To get a DBA in Rhode Island, you must first check if any other business is already using the name before filing a DBA in Rhode Island. You can then submit the Rhode Island business name reservation form after it has been confirmed that no other company is already using the chosen name. You can search the Rhode Island Government Records Inquiry System and confirm that the name you chose is not already in use. However, getting a DBA is not mandatory in many states. If you open an LLC in Rhode Island, you must check with Rhode Island Secretary of State whether you need to file DBA or not.

Guideline for choosing a DBA name

You must choose a name to register, which is the crucial step. There are a few straightforward LLC name guidelines to follow (if you’re forming an LLC) while choosing a name in Rhode Island.

  • In Rhode Island, fictional names cannot be the same or similar to one another. A DBA cannot deceive the public by appearing to be confusingly similar to any other business name.
  • Unless the company has been incorporated as an LLC or corporation, a DBA name cannot contain a corporate indication, such as Corp or LLC, or any other words that imply an entity type. This will stop a lone proprietor from passing for a legitimate corporation.
  • Any banking-related words without a letter from the Rhode Island Banking Commissioner’s Office, or any insurance-related words without a letter from the Rhode Island Rhode Island Department of Business Regulation, Insurance Division.
  • Any words that could confuse your corporation with a government agency (FBI, Treasury, State Department, etc.).
  • A professional designation in the name (i.e., engineering, attorney) without a copy of the license of one officer/member or a letter from the governing agency allowing the use of the name without licensing.
  • Any words that indicate or imply that the corporation is engaged in a business that is not authorized by law to pursue.

How Can You Tell if a DBA Name in Rhode Island is available?

Once you have selected a name that complies with the requirements mentioned above, there are a number of methods you can use to find out if the name is open for registration. One simple strategy is to look up other companies in Rhode Island with the same name on Google.

It is a simple technique to clear out any already taken names, even though it may not guarantee that the name you want to register is accessible. As it is likely that you will require a website domain that matches your business name, you may also check to see whether the web domain for that name is accessible. For example, you can check Rhode Island LLC name search guide to see how you can find the availability of your desired LLC name in Rhode Island.

Before you may register your Trade Name in Rhode Island, you must have used it for business purposes. Therefore, you must use a Trade Name as soon as possible if you want to register and protect it in Rhode Island.

Register the Rhode Island DBA Name

Once you have established that the name is available for registration, you must finish the file using the forms your county has provided. You must register your DBA name in the county where you intend to conduct business. In most Rhode Island counties, the following fundamental information is needed-

  • Name of the company, its phone number, city, state, and street address
  • The organization type under which the business is incorporated
  • List the partners’ names and addresses (if applicable)
  • Describe the items, services, or business that will be delivered under the Fictitious Name in the registration form
  • Use of the Fictitious Name in the marketplace
  • Both the classification type and number
  • Make a mark (pick Trade Name)
  • Date and state of the first use of the trade name
  • When the Trade Name first appeared in Rhode Island
  • Application’s name, title, signature, and date Email address

Submitting the Rhode Island DBA Name Application

To file the Rhode Island DBA Name, you must apply to the Rhode Island Secretary of State. In Rhode Island, you can file the DBA name in two methods, by mail and in person.. The cost of filing the Fictitious Name (DBA name) in Rhode Island is $50.

  • Online filing: There is no online filing available
  • Offline filing: For filing offline in Rhode Island, you must send the accomplished DBA filing form to the Rhode Island Secretary of State, Business Services Division, 148 West River Street, Providence, RI 02904-2615 or drop it off in person at the same address.

Using the Rhode Island Trade Name

Three “specimens” demonstrating the Trade Name used must be submitted to Rhode Island Secretary of State. The following are some instances of acceptable specimens:

  • Business cards
  • Booklets,
  • Flyers,
  • Labels, and
  • Stickers

How to Renew a Trade Name in Rhode Island

You can renew your DBA name after a stipulated time. In most states, the renewal of the DBA name follows the same process as filing a fresh DBA name. You need to get the DBA renewal form, fill it up with the correct information, and submit it to the state online or offline. The renew time for DBA name filing is Indefinite in Rhode Island.

How to Change a Trade Name

You can change your Trade Name (DBA or Fictitious Name) by applying to the Rhode Island SOS. The process is similar. You can search for the name you want to have after changing the old Trade Name. If the name is available, make sure it follows other guidelines. You can reserve your DBA name for Indefinite; after then, you can change or renew your DBA if needed through the Rhode Island SOS.

FAQs

What is a DBA Name?
DBA stands for “doing business as.” It is a name that a business owner can use when conducting business, instead of their full legal name.
Is registering a DBA Name required in Rhode Island?
Yes, any business that wishes to use a name other than their full legal name must register a DBA Name in Rhode Island.
Who can register a DBA Name in Rhode Island?
Any business in Rhode Island may register a DBA Name.
What is the process for registering a DBA Name in Rhode Island?
Business owners must file an Application for DBA Filing with the Secretary of State for Rhode Island.
How long does the DBA Name registration process take in Rhode Island?
The processing time for the application is typically around 3-4 weeks.
Does registering a DBA Name in Rhode Island protect my business name?
No, registering a DBA Name in Rhode Island does not provide any legal protection for the business name.
Can I register a DBA Name in Rhode Island online?
Yes, you can register a DBA Name in Rhode Island online via the Secretary of State’s website.
How much does it cost to register a DBA Name in Rhode Island?
The filing fee for a DBA Name in Rhode Island is $50.
Do I need to renew my DBA Name registration in Rhode Island?
Yes, the DBA Name registration must be renewed every 5 years.
What is the deadline for renewing a DBA Name registration in Rhode Island?
The renewal must be completed at least 30 days before the expiration date.
Can I register a DBA Name in more than one state?
Yes, you can register a DBA Name in multiple states.
Do I need to publish my DBA Name in Rhode Island?
Yes, you must publish notice of your DBA Name in at least one newspaper in the county where your business is located.
What type of information is required to register a DBA Name in Rhode Island?
You must provide your full legal name, the proposed DBA Name, your business address, the type of business, and the purpose of the DBA Name.
Can I register a DBA Name in Rhode Island if I’m not a US citizen?
Yes, you can register a DBA Name in Rhode Island even if you are not a US citizen.
Can I register a DBA Name for a nonprofit organization in Rhode Island?
Yes, DBA Names can be registered for nonprofit organizations in Rhode Island.
Can I register a DBA Name for a sole proprietorship in Rhode Island?
Yes, DBA Names can be registered for sole proprietorships in Rhode Island.
What documents do I need to register a DBA Name in Rhode Island?
You must provide a completed Application for DBA Filing, a copy of your valid driver’s license or state ID, and a copy of the newspaper publication.
Can I register a DBA Name for a partnership in Rhode Island?
Yes, DBA Names can be registered for partnerships in Rhode Island.
Is there a waiting period before I can start using my DBA Name in Rhode Island?
No, there is no waiting period once the application is approved.
Is there a fee to change my DBA Name in Rhode Island?
Yes, there is a fee of $50 to change your DBA Name in Rhode Island.
Can I register a DBA Name for a limited liability company (LLC) in Rhode Island?
Yes, DBA Names can be registered for LLCs in Rhode Island.
Can I register a DBA Name for a corporation in Rhode Island?
Yes, DBA Names can be registered for corporations in Rhode Island.
Can I register a DBA Name for an out-of-state business in Rhode Island?
Yes, DBA Names can be registered for out-of-state businesses in Rhode Island.
Can I register a trademark as a DBA Name in Rhode Island?
No, trademarks must be registered through the United States Patent and Trademark Office.
Is there a fee to withdraw a DBA Name registration in Rhode Island?
No, there is no fee to withdraw a DBA Name registration in Rhode Island.
What happens if I do not renew my DBA Name registration in Rhode Island?
If you do not renew your DBA Name registration, it will become invalid and you will need to reapply for a new DBA Name.
Where can I find more information about registering a DBA Name in Rhode Island?
You can find more information on the Secretary of State’s website for Rhode Island.
What are the steps to filing a DBA name in Rhode Island?
The steps to filing a DBA name in Rhode Island involve registering the name with the Rhode Island Secretary of State, ensuring that the name you choose is not already in use, and paying associated filing fees.
Is it necessary to register a DBA in Rhode Island?
Yes, in order to conduct business under a fictitious name, it is necessary to register a DBA in Rhode Island.
What is the cost of filing a DBA in Rhode Island?
The fees associated with filing a DBA in Rhode Island are $50 for the filing fee, plus a $2.50 expedited fee if desired.
How long does it take to file a DBA in Rhode Island?
The filing process typically takes anywhere from 1-3 days to complete.
Are there any restrictions on filing a DBA in Rhode Island?
Yes, all DBA names must not be identical to a name already on file with the Rhode Island Secretary of State and must not contain any words that could be mistaken for a government agency.
What documents are required for filing a DBA in Rhode Island?
When filing a DBA in Rhode Island, you will need to submit an application form, a copy of the fictitious name statement, and a $50 filing fee.
Where can I find more information about filing a DBA in Rhode Island?
You can find more information about filing a DBA in Rhode Island on the website of the Rhode Island Secretary of State.

Also Read

Why Rhode Island DBA Filing is So Important

One of the primary reasons why Rhode Island DBA filing is so important is for branding and marketing purposes. A unique business name can make a significant impact on the success of a company when it comes to attracting customers and building brand recognition. By registering a DBA, businesses can enhance their marketing efforts, easily distinguish themselves from competitors, and create a memorable and professional image in the eyes of consumers.

Furthermore, DBA filing in Rhode Island is essential for maintaining legal compliance and responsibility. Registered DBAs provide evidence of a company’s legal standing and credibility, as well as protect business owners from potential lawsuits or penalties associated with unregistered or duplicate business names. Without proper DBA filing, businesses risk facing legal consequences, such as fines or the possibility of being forced to cease operations, resulting in significant financial losses.

In addition to branding and legal benefits, Rhode Island DBA filing also plays a crucial role in facilitating business transactions and operations. Many banks, vendors, and potential clients require proof of business registration, including DBA filing, before entering into partnerships or agreements. Having a registered DBA can help companies establish credibility, build trust, and streamline communication and transactions, ultimately leading to improved business opportunities and growth.

Moreover, DBA filing can also help businesses maintain separate corporate identities and structures. For instance, if a parent company wants to establish a new subsidiary or launch a different product line under a different name, filing a DBA can help keep these entities distinct while still operating under the umbrella of the parent company. This allows businesses to expand their offerings, target specific market segments, and diversify their revenue streams without the need for complex legal restructuring.

Overall, it is clear that Rhode Island DBA filing is a critical step for businesses looking to succeed and thrive in today’s competitive market. By registering a DBA, companies can enhance their branding, comply with legal requirements, facilitate transactions, and maintain separate corporate identities, all of which are essential for long-term success and growth. Therefore, business owners in Rhode Island should prioritize DBA filing and take advantage of the benefits it offers to position their companies for success in the marketplace.

In Conclusion

A DBA name in Rhode Island is the best way to update your business name. Unlike the registered legal business name, you can have as many as DBA names. You can use your new assumed name as soon as the state has processed your filing, and getting one is a rather simple process. Whether you have an LLC or any other business structure, filing a DBA name is helpful for your business upgradation anytime.

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