Any business structure or corporation stands firm on its foundation laid by the employees. An LLC is no exception to this rule. Hiring employees in your LLC comes with some rules, regulations. Before understanding the rules of hiring employees in Idaho LLC, we must understand what an LLC means.
A Limited Liability Company is a business structure that protects the owners from any personal responsibility of the debts or liabilities arising out of the LLC. If an employee action succeeds to liabilities, the owners get the protection against it. LLCs are a combination of the characteristics of a partnership firm & a sole proprietorship.
On this page, you’ll learn about the following:
Hiring Employees in Idaho
In order to hire employees in Idaho LLC, there are many requirements that a business has to fulfill. One should keep these points in mind while hiring employees in an LLC. These requirements include:
1. Federal & State Employment posters in Idaho
The employers in Idaho are required to show both Federal & State Employment posters mentioned in Equal Employment Opportunities Act, Americans with Disabilities Act, Fair Labour Standards Act (FLSA), etc. You should seek professional help to fulfill all the norms or requirements.
2. Federal & State Required Forms
Hiring employees is a lengthier process that involves the filing of different forms & applications. Suppose you wish to hire employees in Idaho. In that case, you must ask your employees to submit the Employment Eligibility Form, the Federal Tax withholding form, the W-4 Form, Workers Compensation Claim Form, Disability Self- Identification Form, U.S. Citizenship and Immigration Services Form, etc. These Legal forms are easy and free to download.
3. Requirements of Idaho New Hire Reporting program
Employers of Business owners are bound by Idaho’s New Hire Reporting Program, under which they have to submit a report consisting:
- Company Name
- Company Address
- Company federal tax ID number
- Employee’s Name
- Employee’s Social Security Number
- Employee’s Address
- First Day of paid Work
In addition to the forms mentioned above, payments, taxes, tax forms, & requirements, there may be some additional compliance for hiring in Idaho; you must adhere to those norms as well.
Can an LLC Hire Employees?
An LLC or a Limited Liability Company can be regarded as a corporation, partnership, or sole owner business. The owners of the LLC are often referred to as members. Individuals, Corporations &, in some cases, other LLCs can form an LLC as members.
The members form LLCs because of their limited or no liability provided to the owners or members. In the event of liabilities arising out of an employee’s action, the members of the LLC are not personally liable- the LLC is liable for the actionable claim.
Any LLC (even one with a single owner) can hire unlimited employees on wages or salary. (The single-member owner LLC may have different rules and regulations). In addition to the salaried employees, the LLC can appoint Independent contractors for certain tasks on a contract basis.
Rules to Hire Employees in an LLC in Idaho?
Just like any other business corporation, an LLC is also not immune from certain procedures & rules of hiring. An LLC files many documents & pays a number of taxes to various Government Agencies while hiring employees. Some of the essential rules or steps to hire employees in an LLC are:
- Federal Employer Identification Number – Every LLC must obtain an Employer Identification Number (EIN) from the Internal Revenue Service. EIN helps report taxes & a few other documents to the IRS.
- Employee Eligibility Form – It is mandatory for an LLC owner to check if the employee is eligible for employment in the U.S. An LLC has to ask the employees to submit the I-9, Employment Eligibility Verification Form to verify the identity of the employee & to authorize the employment. the I-9 form is a mandatory requirement while hiring an employee.
- Employee’s Social Security Number – The employee has to have a valid Social Security Number (SSN) to work. LLCs have to ask the new employees to submit their SSN before employment. The SSN is helpful in payment & tax purposes.
- Setting up a process for collection & payment of the appropriate taxes – There has to be a due process for the employees’ future collection & payment of taxes. This process needs to be set up by the employer (in this case, the LLC)
- Employee handbook – In the hiring process, one of the crucial elements of hiring paperwork is an Employee Handbook. Although it is not essential in Idaho, it is usually needed as one of the legal documents in many other states. An Employee Handbook consists of a complete list of all the basic rules & policies of the company.
- Idaho payroll Taxes – An LLC that is running a business with employees or businesses with employees has to pay many federal taxes & state Taxes. Following the rules on payroll taxes is also an essential requirement. After hiring employees, an LLC is subject to the State Unemployment Compensation Act. Under the said Act, an LLC will have to pay Unemployment tax to the state & to do that; the LLC must register itself with the Idaho Workforce Commission. The process involves simple steps & can be completed in 20 minutes.
Payroll taxes also include Federal Income Tax withholding, an employer can withhold money from the employee’s account for the income tax. - Workers’ Compensation Insurance An LLC operating in the state of Idaho has to carry workers’ compensation insurance & has to display relevant posters.
- New Hire Report or Report of the New Employee – An LLC has to
- Report about hiring the new employees in the form of “Report of New Employee(s)” to the Idaho Workforce Commission within 20 days from the date of hire.
- Deposit and report federal employment taxes as per the IRS procedures for payroll reporting & payment.
Laws Relating to Wages of Employees
There are regulations in Idaho that govern employee pay and benefits, including wage payment, pay frequency, pay statements, wage notifications, and wage deductions. These regulations address issues such as how much time counts as labor, the minimum wage, gratuities, what employers must pay for, food and rest breaks, and overtime compensation.
- The current minimum wage in the State is $7.25 per hour.
- When an employee’s employment terminates, Idaho employers must follow all relevant compensation and reference obligations.
- An LLC must comply with all other obligations imposed by labour laws, including the payment of minimum wages.
Structure of Wages of The Employees in Idaho
Wage and hour rules in Idaho protect employees against discrimination in their salary and benefits. These same laws, on the other hand, can protect employers. It is critical to understand your rights as an employer as well as an employee. Listed below are some important aspects required to understand the wage structure in Idaho.
Minimum Wage
In Idaho, the minimum wage is $7.25 for every hour worked. This amount is equal to the federal minimum wage.
- For tipped employees, employers in Idaho are allowed to pay tippers $3.35 per hour as long as their total earnings equal the state’s minimum wage. Employers who are involved in interstate commerce are covered by the Fair Labor Standards Act.
Idaho Overtime Law
Idaho does not have a state statute regulating overtime scenarios, instead, the State refers to the federal Fair Labor Standards Act (FLSA). Non-exempt employees who work more than 40 hours in a week are entitled to overtime pay under the FLSA. The overtime rate is established at 1.5 times the ordinary salary of an employee.
Idaho Employee Rights
In Idaho, the state has some rights for the employees. From getting rightful salaries to leaves and payments, all the businesses (employers) have to maintain those rights while hiring employees. Here are the employee rights in Idaho,
Right to Fair Compensation and Basic Minimum Wage
Any employee working under an employer in Idaho has the right to earn a basic minimum wage during their employment. No person shall be compensated below the levels set under the Federal legislation.
Time Off and Leaves of Absence
Idaho has certain regulations that protect all employers when it comes to mandated time off and leaves of absence for employees, for instance, Jury duty leave and military leave.
Final Pay
If the employee files a written request for payment of final earnings after termination, the employer is required to pay the wages within 48 hours of business working days after receiving the request.
Protection Against Discrimination and Harassment at Workplace
The employer is also responsible to ensure that there occur no incidents of harassment against any employee at their organization. The Civil Rights Act guides the employer-employee relationship at the workplace. The employers are prohibited from exercising any discriminatory acts between the employees based on sex, religion, origin, color, race, disability, etc.
Safe Workplace Environment
The Occupational Health and Safety Act mandates employers to ensure a safe and secure workplace for employees. The Act protects employees from any workplace hazards. The employees can approach the Occupational Health and Safety Authority for assessment of the workplace. In addition, the whistleblower laws in the State protect the employees from any kind of hostile behavior or retaliation from their employers in case they make a complaint concerning workplace health and safety.
Workers’ Compensation:
Any injuries sustained by the employees at their workplace allow them to bring an action against their employers seeking compensation for the losses suffered by them.
How to Hire Employees Fast in Your Idaho LLC
To hire employees for your Idaho LLC you need to verify if the person is eligible to work in the US and then report him/her as ‘new hires’ to the state.
If you’re looking to hire employees in your Idaho LLC, you’ll need to comply with a few legal requirements. These rules cover everything from pay rates and the amount of time that counts as labor to employee benefits and the minimum wage. The regulations will also help you determine whether you’ll need to carry workers’ compensation insurance.
First, you’ll need to form an Idaho LLC. This allows you to limit personal liability and get the tax advantages associated with a limited liability company. You can do this by filing a Certificate of Organization with the Idaho Secretary of State. Alternatively, you can start an LLC online. However, it’s best to have a professional accountant or lawyer assist you with your finances and IRS requirements.
Once you’ve formed your LLC, you’ll need to apply for a federal employer identification number (EIN). This will make it easier to file taxes and open bank accounts. It’s important to get the EIN before you start hiring. In many cases, you’ll need to have it within four months of starting your business.
When you’re ready to begin hiring employees, you’ll need to provide them with employment eligibility forms. You’ll also need to file and track your company’s annual report. Many states require annual reports for business entities. But in Idaho, you’ll have to file yours at least 60 days before the anniversary of your business’s registration.
An annual report is free to file. You can choose to have the process automated through a service such as Managed Annual Report Service. Or you can have it manually filed. For a small fee, you can have your document processed and mailed the same day.
You’ll need to hire a registered agent to act as your legal representative for your LLC. A registered agent must live in Idaho and have a physical address in the state. They must be available to receive documents on behalf of the business during normal business hours.
You’ll also need to register for a business license. Depending on your industry, you may need a specific license. Some professions that require Idaho licensing include therapists, driving instructors, appraisers, and collection agents.
Another important aspect of your hiring paperwork is an Employee Handbook. This document provides a comprehensive list of your company policies and procedures. While it’s not a legally binding document, it’s usually required by some states.
Before you hire employees in your Idaho LLC, you’ll also need to comply with the laws surrounding minimum wages, food and rest breaks, and pay notifications. You’ll need to have a workers’ compensation insurance policy to cover medical costs and lost wages. There are certain exceptions to these rules, such as when you’re hiring independent contractors.
Finally, you’ll need to obtain a federal Employer Identification Number. The federal EIN helps you to file your taxes and report other documents to the IRS. Getting an EIN can be done online for a low fee.
Forming a LLC in Idaho is an easy way to start a new business. It offers you personal liability protection and tax flexibility, but it’s still important to be aware of the rules and regulations.
FAQs
An LLC is a business entity that can be treated as either a corporation, a partnership, or a sole owner business.
The owners of the company are not personally liable for the actions of the employees, the LLC is liable for any such actions.
Before hiring an employee, under federal law, the business has to verify an employee’s eligibility to work in the United States with the (IRS Form I-9). The business owner also has to make sure the employee has a valid SSN or Social Security Number.
LLC members, or LLC owners, are self-employed according to the IRS because they pay themselves through the earnings of LLC.
In Conclusion
All the LLCs with employees are bound by many rules and regulations with reference to wages. It is always advisable to register a registered agent service to understand the laws better. Feel free to share your feedback with us in the comment section below.