How to Get Certificate of Status in New York (2025)


Steve Bennett
Steve Bennett
Business Formation Expert
Steve runs LLCBuddy, helping entrepreneurs set up their LLCs easily. He offers clear guides, articles, and FAQs to simplify the process. His team keeps everything accurate and current, focusing on state rules, registered agents, and compliance. Steve’s passion for helping businesses grow makes LLCBuddy a go-to resource for starting and managing an LLC.

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Get New York Certificate of Status

The Certificate of Status in New York is a significant document that is required if you expand your business to another state. When you file an LLC in New York, you must submit a handful of documents to the Secretary of State. In case you take your business beyond the state border, you need this additional document, commonly known as the Certificate of Good Standing.

In this article, LLCBuddy editors share the ins and outs of New York Certificate of Status. You’ll also learn what the uses of this document are other than having a foreign LLC out of state. We shared how to get the Certificate of Status in New York. The Certificate of Status is one of the most important documents your business needs. Whether it is the LLC filing or a corporation filing in New York or any other form of business, the Certificate of Status must be obtained. Let’s dive in and get your business one step closer to achieving its goals!

What is Certificate of Status in New York

The Certificate of Status is a document that every business in New York requires to obtain. This document states that the company (LLC, Corporation in New York, Partnership, etc.) complies with the State government. In other words, the business has fulfilled all the legal requirements in New York. Whether you form an LLC or any other form of business, you must get this document.

If you take your business to a different state, Certificate of Status will be a necessary document to be produced. It shows that your business does not have any illegitimate or outlawed activities. Besides, to restore or reinstate an LLC in New York after dissolution, you must obtain this document.

What Information You Have in New York Certificate of Status

The Certificate of Status consists of very pivotal information related to your business. Following is the information your Certificate of Status will have- 

articles of organization
  • The entity type (LLC, Corporation, LLP, LP, or any other registered entity type) when it was formed
  • The date of filing the business entity (filing the formation document).
  • The current name and address of the business entity
  • Whether the business entity exists today
  • Name and address of the Resident Agent
  • The State where the document is issued
  • A declaration that the business entity has paid all the required taxes and complies with all applicable legal requirements. 
  • A declaration that the business entity met all the requirements to get the document.

Who Should Obtain the Certificate of Status 

Any business entity, a Limited Liability Company (LLC), a Corporation, a Limited Liability Partnership (LLP), a Limited Partnership (LP), or any other registered business structure in New York is eligible to obtain the Certificate of Status. Anyone with a sole proprietorship does not need to obtain the Certificate of Status because sole proprietorship companies do not have to register their business. 

How to Obtain New York Certificate of Status

The New York Secretary of State issues this document. To obtain the Certificate of Status, you must fill out the form and send it to the New York SOS along with the required filing fees. There is some information you will need to enter while submitting the form. Here are the points to add-

Step 1: Get the Form

To obtain the Certificate of Status in New York, LLCs must Download Certificate of Status PDF file from the New York SOS portal. The form must be filled up and submitted to the office by mail, Fax, or hand deliver the application to the given contact.

The following points are required to be mentioned in the form-

Details of The Requester: The first information you need to provide is the details of the requester. Provide your full name, address (which can be your business address), and phone number. 

name your llc

Name of Your Business: Provide the exact name of your business. Make sure no spelling mistakes are made. The spelling must be the same as mentioned in the Certificate of Formation. Besides the name, provide the company registration number or file number. The SOS issues this number after you file the Certificate of Formation. This is not mandatory, but it is recommended that you share the file number to get the process done quickly.

Details of Return Method: The certificate can be collected in person or by mail from New York SOS. If you request the document in person, you can take the return in person or by mail. Choose which way you want it. 

Copies of the Certificate: You can request the number of copies of the certificate from SOS. There is a box in the form you need to check for multiple copies of this document. You can obtain more than one copy of the Certificate of Compliance for various purposes. It is recommended that more copies of the certificate be obtained for future use. 

Fax Copy of the Certificate: You might get a Fax copy before receiving the certificate’s hard copy. This is one of the options available in some of the states. If you want to receive the fax copy of the certificate, you must provide the fax number while filing the form.

Copies of Other Documents: If you want, you can request copies of other documents filed with the SOS. Other documents include the New York Articles of Organization for LLCs, Certificate of Incorporation for corporations, LLC amendment, corporation amendment, and other registered documents with the SOS. This is optional, and you can avoid this. You must pay a stipulated fee for every copy you request. 

Step 2: Submit the Form

You can submit the form online, by mail, or in person, whichever is available and more convenient. Send the form to the Department of State Division of Corporations, State Records and Uniform Commercial Code, One Commerce Plaza, 99 Washington Ave., Albany, NY 12231 for offline filing. You must search the New York SOS official website for the appropriate form.

Step 3: Filing Fee and Processing Time

A filing fee of $25 must be paid to the SOS to obtain the Certificate of Status. The amount might be more depending on the number of copies you request. If you request other document copies, you might have to pay an additional fee for that.

Processing Time: The Certificate of Status’s processing time varies from state to state. Also, it depends on the expedited filing as well. It can take a few days to a few months to obtain the Certificate of Status in New York. 

Step 4: Receive the Certificate of Status

Once you submit the form and the necessary filing fee, your forms start processing. The process might take a lot of time. If you do not want to wait, you can check with the New York SOS if they have expedited filing or not. In New York, it can take up to a few months to receive the Certificate of Status.

Why Do You Need a Certificate of Status

The Certificate of Status in New York is a character certificate of any business. Obtaining this document makes your business legitimate officially. You need this document every now and then while making business decisions. You must obtain the document for the following reasons, 

  • To get business loans and advances or investors
  • To get business bank accounts
  • To purchase insurance for business coverage
  • To renew licenses & permits
  • To set up your business in other states, for example, a Foreign LLC. 
  • To sell or transfer your business completely or partially to another. 
  • To get into a legal business contract with other businesses or clients.
  • If your LLC is dissolved for any administrative reasons and you want to restore it, you must obtain the Certificate of Status for reinstatement.

The document is required as much as the formation document. Hence, obtaining the New York Certificate of Status is needed. 

FAQs

What is a New York Certificate of Status?
A New York Certificate of Status is a document that confirms the current status of a business entity registered in New York.
Why would I need a New York Certificate of Status?
A New York Certificate of Status may be required when applying for certain business licenses, permits, or loans, or when entering into contracts with other businesses.
How can I obtain a New York Certificate of Status?
You can obtain a New York Certificate of Status by submitting a request to the state of New York’s Division of Corporations.
What information is included in a New York Certificate of Status?
A New York Certificate of Status generally includes the entity’s name, date of formation, current status, and whether any filings are overdue.
How much does a New York Certificate of Status cost?
The cost of a New York Certificate of Status varies depending on the state’s filing fees.
How long does it take to receive a New York Certificate of Status?
The processing time for a New York Certificate of Status can vary, but it is typically received within a few business days to a few weeks.
Can I request a rush order for a New York Certificate of Status?
Yes, New York offers expedited processing for an additional fee.
Can I request a New York Certificate of Status online?
Yes, you can request a New York Certificate of Status online through the state of New York’s Division of Corporations website.
Do I need a Physical Address to obtain a New York Certificate of Status?
Yes, a physical address is required for the delivery of a New York Certificate of Status.
How can I check the status of my request for a New York Certificate of Status?
You can check the status of your request for a New York Certificate of Status online or by contacting the Division of Corporations directly.
Can a New York Certificate of Status be apostilled?
Yes, a New York Certificate of Status can be apostilled for international use.
Is a New York Certificate of Status the same as a Good Standing Certificate?
Yes, a New York Certificate of Status is also known as a Good Standing Certificate.
Can I request a New York Certificate of Status for a dissolved entity?
Yes, you can request a New York Certificate of Status for a dissolved entity to confirm its final status.
What is the validity period of a New York Certificate of Status?
A New York Certificate of Status is typically valid for a specific period, usually up to 60 days from the date of issuance.
What do I do if I lose my New York Certificate of Status?
You can request a duplicate copy of your New York Certificate of Status from the Division of Corporations.
Can I use a photocopy of a New York Certificate of Status or does it need to be an original?
Most jurisdictions require an original New York Certificate of Status with an original signature and seal.
Are New York Certificate of Status applications processed on weekends?
No, the Division of Corporations typically processes New York Certificate of Status requests during regular business hours.
Can I request a New York Certificate of Status for a foreign entity registered in New York?
Yes, you can request a New York Certificate of Status for a foreign entity registered in New York.
Do I need to be the authorized representative of the entity to request a New York Certificate of Status?
Yes, typically, only authorized representatives of the entity can request a New York Certificate of Status.
Can I request a New York Certificate of Status for a specific date in the past?
No, a New York Certificate of Status reflects the current status of the entity as of the date of issuance.
Can I request a New York Certificate of Status for a non-profit entity?
Yes, you can request a New York Certificate of Status for a non-profit entity registered in New York.
Can I download a New York Certificate of Status online?
Yes, once your request is processed, you can often download a digital copy of your New York Certificate of Status.
Can I request a New York Certificate of Status for multiple entities at once?
No, you will need to submit a separate request for each entity for a New York Certificate of Status.
Can I request a New York Certificate of Status for an entity without legal capacity?
No, only entities with legal capacity, such as corporations or LLCs, can request a New York Certificate of Status.
Can I request a New York Certificate of Status for an individual person?
No, a New York Certificate of Status pertains to business entities, not individuals.
Can I request a New York Certificate of Status for a pending application?
It is generally only possible to request a New York Certificate of Status for entities that are already established.
When should I request a New York Certificate of Status for my business?
It is recommended to obtain a New York Certificate of Status whenever needed documentation for a business transaction or legal matter.
Can I add special instructions when requesting a New York Certificate of Status?
Yes, in many cases, the New York Certificate of Status request form allows you to include special instructions or details.
Is getting a New York Certificate of Status mandatory for all businesses?
While not required for all businesses, certain entities may need a New York Certificate of Status for specific purposes or regulatory compliance.
When might I need a New York Certificate of Status?
You might need a New York Certificate of Status when applying for certain licenses, permits, or contracts in the state of New York.

Also Read

In Conclusion

The Certificate of Status is a vital document for any business entity in New York, as it enables you to expand your operations throughout the United States. It’s essential to provide accurate and truthful information in this document. If you plan to establish the same business in another state, obtaining a Certificate of Status is necessary.

While forming a Limited Liability Company (LLC) or a Corporation in New York, it is necessary to have some documents filed with the State authority. The Certificate of Status is one of them. In some cases, if the business gets shut down or dissolved due to administrative reasons, this document helps the owners retrieve their business in the future. In this article, we shared DIY ways to get the document, but you can always hire a professional to get that for you.

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