Domestic EIN in Arizona – How to Obtain EIN in Arizona


Steve Goldstein
Steve Goldstein
Business Formation Expert
Steve Goldstein runs LLCBuddy, helping entrepreneurs set up their LLCs easily. He offers clear guides, articles, and FAQs to simplify the process. His team keeps everything accurate and current, focusing on state rules, registered agents, and compliance. Steve’s passion for helping businesses grow makes LLCBuddy a go-to resource for starting and managing an LLC.

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An Employer Identification Number (EIN) also known as a Federal Tax Identification Number is an essential identifier issued by the Internal Revenue Service (IRS) for all businesses in Arizona. A nine-digit number serves as a unique identification for businesses enabling the IRS to track tax returns and payments among other financial transactions.

Arizona, also known as The Grand Canyon State, has immense opportunities for businesses. Be it an LLC (Limited Liability Company), sole proprietorship, partnership, or corporation – every business, located in Arizona, must obtain the EIN to conduct business in Arizona. This article comprehensively discusses obtaining domestic EIN in Arizona; its purpose; application process; requirements and related regulations.

What is a Domestic EIN in Arizona?

In Arizona, the process of obtaining an EIN for your LLC is relatively straightforward. However, there are certain requirements and steps that you need to follow to ensure compliance with state and federal regulations. In this article, we’ll cover the following topics:

  1. What is an EIN?
  2. When do LLCs in Arizona need an EIN?
  3. How to obtain an EIN for your LLC in Arizona
  4. Benefits of having an EIN for your LLC
  5. Common mistakes to avoid when applying for an EIN
  6. Frequently Asked Questions (FAQs)

A domestic EIN in Arizona refers to an Employer Identification Number given to enterprises that operate within Arizona or the United States or any of its territories. It is a distinct number sequence used as federal tax ID which helps IRS identify accurately and monitor businesses’ tax obligations. Unlike individual Social Security Numbers (SSNs), which are assigned to people alone in Arizona, EINs are designed specifically for organizational bodies.

If you’re starting an LLC in Arizona, you must obtain EIN for server purposes. Irrespective of the LLC’s management structure, EIN is mandatory for all types of LLCs, Corporations, Sole proprietorships, and other types of businesses.

The Purpose of a Domestic EIN

The main objective of having this type of identification among companies based in America can be summed up as follows: facilitating taxation administration and reporting. It becomes obligatory in various entrepreneurial activities like;

corporate tax
  • Hiring employees – If your company in Arizona hires workers then you must get one so that it can report payroll taxes plus remit them besides adhering to different employment-related laws in Arizona.
  • Filing business tax returns – Corporations together with partnerships among other specified types of organizations must have an E.I.N when filing their federal income tax return including employment taxes as well excise duty.
  • Establishment Of Business Bank Accounts: Most banking institutions require firms to produce an employer identification number while opening accounts for their enterprises since it aids in verifying legality and distinguishing separate identity from personal finances.
  • Application For Business Licenses And Permits: The local government of Arizona might demand the presentation of an employer identification number by applicants seeking various licenses and permits like sales tax permits, zoning permits, or even business licenses.
  • Applying For Business Credit: Lenders and Credit providers often need an Employer Identification Number (EIN) to create credit profiles for businesses to evaluate their creditworthiness. In Arizona, there are many banks that provide
  • Withholding Taxes on Certain Payments: Non-resident aliens receiving income subject to withholding tax should provide you with your E.I.N. while those operating Keogh plans must also be furnished with it since such pensions are deferred taxes.
  • Identifying Trusts, Estates, and Non-Profit Organizations: A trust, estate, real estate mortgage investment conduit (REMIC), or non-profit organization farmer’s cooperative plan administrator should get one when reporting taxes or for identification purposes.
Does an EIN serve as a Arizona Tax ID Number?

No, it doesn’t mean that EIN serves the same purpose as a Arizona Tax ID Number. An EIN is a federal tax identification number issued by the IRS while Arizona Tax ID Number is given out by the state tax office for state taxation purposes.

Who Needs a Domestic EIN in Arizona?

The Internal Revenue Service has laid down clear-cut guidelines on which businesses should possess a domestic EIN in Arizona. Generally, the following entities must have an EIN:

  • Corporations: Every corporation whether C corporation, S corporation, or personal service corporation needs to get this number.
  • Partnerships: Any partnership including general partnership limited partnership limited liability partnership requires having an employer identification number according to IRS rules.
  • Limited Liability Companies (LLCs): Most LLCs unless they are single-member LLCs that are disregarded entities for tax purposes will be required by law to obtain an E.I.N.
  • Trust and Estates: Except for some grantor-owned revocable trusts all other types of trusts as well as estates must acquire one.
  • Non-Profit Organizations: All nonprofit organizations – churches, charities among other tax-exempt bodies have no choice but to apply for this identifier.
  • Organizations of the Government: Some government agencies and organizations might need an EIN for specific reasons, such as employee payment or reporting tax-related information.
  • Companies with Employees: Any business entity that hires employees must have an EIN regardless of its legal structure to comply with employment tax laws.
  • Businesses Required to File Certain Tax Returns: Businesses filing employment tax returns; excise tax returns; or alcohol, tobacco, and firearms tax returns must obtain an EIN.

Even if your business is not required to have one, getting an EIN may still be beneficial. For example, sole proprietors and single-member LLCs without employees can opt to use an EIN instead of their personal Social Security Number for added privacy and to establish a separate business identity.

Can I use my Social Security Number (SSN) in place of an EIN when filing taxes for my LLC?

For single-member LLCs in Arizona that are treated as disregarded entities for tax purposes, you can use your SSN for federal taxes. Nevertheless, it is usually advisable to get an EIN so that personal and business accounts can be kept separate, credibility established and protection from identity theft enhanced.

When Do LLCs in Arizona Need an EIN?

In Arizona, the requirement for an LLC to obtain an EIN depends on several factors, including the number of members and the taxation structure of the LLC. Here are the general guidelines:

Single-Member LLCs

Single-member LLCs in Arizona are not required to obtain an EIN for federal tax purposes if they are treated as a “disregarded entity” for tax purposes. This means that the LLC is not considered a separate entity from its owner, and the owner reports the LLC’s income and expenses on their personal tax return using their Social Security Number (SSN). Also read: How to start a single-member LLC in Arizona

However, even if it’s not mandatory, it is generally recommended for single-member LLCs in Arizona to obtain an EIN for the following reasons:

entity
  • Opening a business bank account (most banks require an EIN for business accounts)
  • Establishing business credit and building a credit history separate from the owner’s personal credit
  • Protecting against identity theft by using the EIN instead of the owner’s SSN for business transactions
  • Maintaining a clear separation between personal and business finances
  • Complying with certain Arizona tax and licensing requirements

Multi-Member LLCs

Multi-member LLCs in Arizona are required to obtain an EIN regardless of their taxation structure. This is because multi-member LLCs are considered separate legal entities from their owners, and they must file their own tax returns using an EIN.

Additionally, LLCs in Arizona that choose to be taxed as corporations (either C-corporation or S-corporation) must obtain an EIN, even if they are single-member LLCs.

How to Apply for a Domestic EIN

Applying for a domestic EIN is relatively easy, and there are several convenient methods provided by the IRS. Here’s how it works:

Online Application

The easiest way of applying for EIN in Arizona is through the IRS’s online application system since it’s entirely paperless. This method is available only if the principal business/office or agency/legal residence is located within the United States (including its territories). To apply online:

  1. Go to the EIN Online Application page on IRS website.
  2. Fill out all necessary information on the form which includes the legal name of your business; the type of organization/entity; a reason why you’re applying among others; and personal details about the responsible party like SSN/ITIN etc.
  3. You have to complete this application in one sitting because there’s no option for saving it midway through filling up later.
  4. Once submitted & validated successfully – you’ll get instant approval along with an assigned EIN from the IRS.

Fax Application

  1. Download Form SS-4, Application for Employer Identification Number; fill it out completely.
  2. Find out the fax number relevant to your state/territory from the “Where to File Your Taxes” section in SS-4 instructions.
  3. Fax filled-in Form SS-4 to the designated number provided above based on where you’re filing from.
  4. Usually, if a fax number is given – the IRS will reply within four working days including EIN details.

Mail Application

  1. Download & fill up Form SS-4, Application for Employer Identification Number correctly without any mistakes or missing information.
  2. Check the correct mailing address according to your location/state/territory from the same section mentioned above “Where to File Your Taxes” on SS-4 instructions.
  3. Post completed Form SS-4 to the address provided above depending upon where it should be sent for processing purposes etcetera – always double-check this detail before posting!
  4. It usually takes around 28 calendar days (about four weeks) to process time via mail route thus advisable to apply well ahead of time required for having EIN in hand.

Telephone Application (International Applicants)

For applicants outside the US/territories with principal business/office or agency abroad: Contact the IRS via phone call at 267-941-1099 (not toll-free) between Monday-Friday Eastern Time 6 AM – 11 PM & provide all information asked for in Form SS-4 over the phone call itself. Also read: How to get foreign EIN in Arizona.

How long does it take to get an EIN after I apply?

If one applies online for an Employer Identification Number (EIN), they will receive it immediately upon their successful submission of the application. If fax, mail, or phone was used to apply then processing takes four to six weeks on average.

In order to complete the application, please provide the name and Taxpayer Identification Number (SSN, ITIN, or EIN) of the principal officer, general partner, grantor, owner, or trustor. This person or entity is known as the “responsible party” who controls, manages, or directs the applicant entity as well as exercises control over its assets and properties. The individual must be a natural person if not a government organization.

Third Party Designee

If you want another person such as an accountant or attorney to speak with the IRS about this application on your behalf, check the “Yes” box in the section indicated on Form SS-4. It is important to note that this authorization ends when EIN has been assigned thereby making it only valid for one specific application.

Obtaining an EIN for your LLC in Arizona:

Getting an EIN for your LLC is a relatively straightforward process. These are generic steps before you obtain your EIN. It is recommended to hire a professional if you’re doing it for the first time. Here are the steps you need to follow:

Form your LLC

Before you can apply for an EIN, you must first form your LLC in Arizona. This process typically involves filing the Articles of Organization with the Arizona Corporation Commission, Corporate Filings Section, 1300 W. Washington St., Phoenix, AZ 85007 and paying the $50. It’s important to note that you should not apply for an EIN until your LLC has been officially formed and approved by the state.

Also, before you file the Articles of Organization, make sure to appoint a Statutory Agent for your LLC. Hiring a registered agent is mandatory for an LLC as the RA would be the point of contact on behalf of your LLC for any legal and official issues.

Can I apply for an EIN before forming my LLC?

No, you can’t apply for an EIN before you form your LLC but it is better to have your LLC approved by Arizona Secretary of State first before applying for an EIN. If you apply for an EIN before forming the company this may result in some complications that may require obtaining a new one.

Gather the required information

To apply for an EIN in Arizona, you’ll need to have the following information ready:

  • Legal name of your LLC in Arizona (as listed on the Articles of Organization)
  • The mailing address and physical address of your LLC
  • Name and Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) of the responsible party (typically the LLC owner or manager)
  • Number of members in the LLC
  • Taxation structure (e.g., sole proprietorship, partnership, corporation)
  • Reason for applying for an EIN (e.g., starting a new business, hiring employees, changing ownership structure)

Choose your filing method

The next step is to choose the filing method. As mentioned above, there are several ways to apply for EIN. You can either choose online, by mail, fax, or through phone.

Submit your application

Once you have gathered the necessary information and chosen your filing method, follow the instructions provided by the IRS to submit your application. For the online application, the form will be submitted immediately. For the application by mail, it depends on the delivery of the mail to the office. It may take up to a few business days to receive the application sent by mail.

If you hire an LLC formation service, such as ZenBusiness, you might not need to worry about submitting your EIN application. They do that on your behalf. ZenBusiness is one of the top-rated business formation services that offer LLC formation at $0 in Arizona. However, there is a minimum charge to obtain EIN through ZenBusiness.

Receive your EIN

If you apply online, you’ll receive your EIN immediately upon successful submission of your application. If you apply by fax, mail, or phone, the IRS will mail you a CP 575 Notice (EIN Confirmation Letter) within four to six weeks.

Can I change my LLC’s taxation structure after getting an EIN?

Yes, one can do so but they might be required to get another EIN if there have been changes in ownership or organization that call for it.

Daily Limitation

IRS wants all taxpayers treated fairly therefore they limit each responsible party to one Employer Identification Number per day. Whether online or by fax/phone/mail request; these rules still apply.

Tax-Exempt Organizations

The IRS suggests that before applying for an Employer Identification Number (EIN), you should legally establish your business under state law as a tax-exempt entity. Once issued however there are filing requirements imposed by the Internal Revenue Service every year failure of which could lead to automatic revocation after three years of non-compliance.

Reporting Instructions

There may be some U.S formed corporations, limited liability companies, and other similar organization types required to submit beneficial ownership information – who owns/controls them ultimately – according to Financial Crimes Enforcement Network (FinCEN) reports due from January 1st, 2024 onwards still need studying along with necessary compliance measures by affected entities.

Mistakes One Should Not Make While Applying for EIN

Although the process involved in acquiring a Federal Tax ID Number also known as an Employer Identification Number (EIN) for your LLC in Arizona is generally simple, there are several common errors that one must avoid making; these include:

  • Applying for EIN before forming an LLC in Arizona:

One should never apply for a federal tax ID number before their limited liability company in Arizona has been legally established and approved by the relevant state authority like the Arizona Secretary of State located at Arizona Corporation Commission, Corporate Filings Section, 1300 W. Washington St., Phoenix, AZ 85007. Applying for EIN before registering LLC could lead to complications which may necessitate getting a new one afterwards once the business entity has indeed come into existence

  • Providing incorrect or incomplete information on the application:

When applying for employer identification numbers, it’s always important to provide accurate details about your organization such as its legal name, physical address where mail can be sent or received from clients number of members involved among others; failure might result in delays during processing time or even outright denial based on misleading input.

  • Using the wrong filing method:

Although the online application procedure tends to be the fastest and most convenient way of obtaining Federal Tax ID numbers (EINs), some people may not qualify due to various reasons. For example, international applicants without taxpayer identification numbers (TINs) ought to use the telephone instead of online.

  • Applying before determining taxation structure:

It’s vital one knows how their limited liability will taxed whether sole proprietorship, partnership, or corporation thus helping them choose a suitable option while submitting a request since tax laws vary depending on individual circumstances.   

  • Failure to keep records properly:

Once issued with EIN, make sure to store a copy in a safe place in case the original gets lost. So that you don’t have to generate another one unnecessarily. Avoiding these common mistakes will ensure a smooth and efficient process when applying for an EIN for your LLC in Arizona.

Points to Note

  • EIN Renewal: There is no need to renew your EIN; once given it stays with you until there’s any change of ownership or structure that necessitates obtaining another one.
  • Same EIN and for multiple businesses: Every separate business entity including Limited Liability Companies (LLCs) must have its own unique Employer Identification Numbers (EINS). You cannot share a single E.I.N. among various enterprises.
  • Misplaced or Lost EIN: Contact the Internal Revenue Service (IRS) and ask them for another copy of a confirmation letter bearing your Employee Identification Number (EIN) or verification document showing the same information. This will act as proof whenever required.
  • Change in LLC’s Address: Whenever there is any change of location within Limited Liability Company then the Internal Revenue Service needs to be informed about it immediately so that relevant records can be updated accordingly using Form 8822-B (Change of Address or Responsible Party).

FAQs

What is a domestic EIN in Arizona?
A domestic EIN in Arizona is a unique nine-digit number assigned by the IRS to identify a business entity for tax purposes.
Do I need a domestic EIN in Arizona?
Yes, any business entity operating in Arizona must have a domestic EIN for tax purposes.
How do I apply for a domestic EIN in Arizona?
You can apply for a domestic EIN in Arizona online through the IRS website or by mail using Form SS-4.
Is there a fee to obtain a domestic EIN in Arizona?
No, there is no fee to apply for a domestic EIN in Arizona.
How long does it take to receive a domestic EIN in Arizona?
Typically, you will receive your domestic EIN in Arizona immediately after completing the online application or within a few weeks if applying by mail.
Can I use my domestic EIN from another state in Arizona?
No, you must obtain a separate domestic EIN for your business entity operating in Arizona.
Do I need a domestic EIN for a sole proprietorship in Arizona?
While not required for all sole proprietorships, it is recommended to obtain a domestic EIN to separate personal and business tax obligations in Arizona.
Can I cancel a domestic EIN in Arizona?
Yes, you can cancel a domestic EIN in Arizona by completing Form 966 with the IRS.
What information do I need to apply for a domestic EIN in Arizona?
You will need to provide information about your business entity, such as its legal name, address, and entity type.
Can I apply for a domestic EIN in Arizona if I am not a US citizen?
Yes, non-US citizens can apply for a domestic EIN in Arizona as long as they have a valid Taxpayer Identification Number (TIN) or Social Security Number (SSN).
Does a domestic EIN expire in Arizona?
No, a domestic EIN does not expire in Arizona.
Can I apply for a domestic EIN in Arizona if I already have one in another state?
Yes, if your business entity is expanding into Arizona, you will need to obtain a separate domestic EIN for operations in the state.
Can I change the information associated with my domestic EIN in Arizona?
Yes, you can update your business information associated with your domestic EIN in Arizona by filing Form 8822-B with the IRS.
Do partnerships need a domestic EIN in Arizona?
Yes, partnerships in Arizona are required to obtain a domestic EIN.
Can I use my domestic EIN for hiring employees in Arizona?
Yes, your domestic EIN can be used for hiring employees in Arizona and fulfilling tax obligations related to employment.
Can I apply for a domestic EIN in Arizona if my business is inactive?
If your business entity is not currently operating but has potential for future activity, it is recommended to obtain a domestic EIN in Arizona.
Are there any restrictions on how I can use my domestic EIN in Arizona?
There are specific guidelines on the appropriate use of a domestic EIN in Arizona, primarily related to tax reporting and compliance.
Can I transfer my domestic EIN to a new owner in Arizona?
No, a domestic EIN is specific to the business entity and cannot be transferred to a new owner in Arizona.
What happens if I lose or forget my domestic EIN in Arizona?
If you lose or forget your domestic EIN in Arizona, you can contact the IRS to retrieve the information or request a replacement confirmation letter.
Are there any penalties for not having a domestic EIN in Arizona?
Failure to obtain a domestic EIN for your business entity in Arizona can result in penalties and issues with tax compliance.
How do I obtain a domestic EIN in Arizona?
To obtain a domestic EIN in Arizona, you can apply online through the IRS website or by submitting Form SS-4 via mail or fax.
Does my domestic business in Arizona need an EIN?
Yes, if your business operates in Arizona and meets any of the IRS criteria for requiring an EIN, you will need to obtain one.
Can I use my personal Social Security Number for my business in Arizona instead of an EIN?
While you may be able to use your SSN for certain business activities, it is recommended to obtain an EIN for your business in Arizona to protect your personal information.
How long does it take to receive an EIN for my Arizona business?
If you apply for an EIN online, you will receive it immediately after completing the application. If you apply by mail or fax, it may take a few weeks.
Is there a fee to obtain an EIN for a domestic business in Arizona?
No, there is no fee to obtain an EIN for a domestic business in Arizona. It is free to apply through the IRS.
Can I apply for an EIN for my Arizona business if I am a sole proprietor?
Yes, even as a sole proprietor in Arizona, you can apply for an EIN if you have employees or meet other IRS criteria for needing one.
Do I need an EIN if I operate an LLC in Arizona?
Yes, an LLC in Arizona will need an EIN if it has more than one member or employees.
Can I use the same EIN for multiple businesses in Arizona?
No, each separate business entity in Arizona should have its own EIN.
What information do I need to provide when applying for an EIN in Arizona?
When applying for an EIN in Arizona, you will need to provide information such as the legal name of your business, the address, and the responsible party.
Can I apply for an EIN for my Arizona business if I am not a U.S citizen?
Yes, non-U.S citizens can apply for an EIN for their Arizona business as long as they have a valid taxpayer identification number.
Is an EIN the same as a TIN in Arizona?
An EIN, or Employer Identification Number, is a type of Taxpayer Identification Number (TIN) used by businesses in Arizona for tax purposes.
Can I apply for an EIN for a non-profit organization in Arizona?
Yes, non-profit organizations in Arizona can apply for an EIN to use for tax-exempt purposes.
Do I need an EIN for a partnership in Arizona?
Yes, partnerships in Arizona will need an EIN if they have multiple partners or employees.
Can I change the responsible party listed on my EIN for my Arizona business?
Yes, you can change the responsible party for your EIN by filing Form 8822-B with the IRS.
Can I cancel an EIN for a business in Arizona if it is no longer operating?
Yes, you can cancel an EIN for a business in Arizona by sending a letter to the IRS stating that the business has closed.
Do I need an EIN for a small business in Arizona?
Small businesses in Arizona may need an EIN if they have employees, operate as a corporation or partnership, or meet other IRS requirements.
Can I use my EIN for my Arizona business to pay taxes?
Yes, your EIN can be used to pay federal and state taxes for your business in Arizona.
Is an EIN required for a home-based business in Arizona?
An EIN may be required for a home-based business in Arizona if it has employees or meets other IRS criteria.
Can I apply for an EIN for my Arizona business over the phone?
No, you cannot apply for an EIN over the phone; you must apply online, by mail, or by fax with the IRS.

Also Read

Conclusion

Getting an Employer Identification Number (EIN) from Arizona is a necessary step for any LLC. The process is not complicated, but it is important to know what is required and follow all necessary steps in order to comply fully with local and federal laws.

This article depicts how to get your LLC’s EIN in Arizona by avoiding mistakes that many people make. There are several benefits of having an EIN for your business such as separating personal and company finances, establishing credibility, and protecting against identity thefts among others also makes hiring employees easy. Having a professional LLC formation service, like ZenBusiness, that offers EIN services in their formation packages.

Remember always consult with experts like accountants or lawyers if there are any questions specific about getting an EIN for an LLC registered in Arizona. They can give advice based on individual circumstances.

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