How to Get Hawaii Certificate of Good Standing


Steve Goldstein
Steve Goldstein
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Get Hawaii Certificate of Good Standing

Are you looking to expand your business operations or secure financing for your company in Hawaii? One essential document you’ll need in such situations is the Certificate of Good Standing. This certificate is an official document issued by the state authorities to confirm that your business is compliant with state regulations and requirements. The Certificate of Good Standing is one of the most important documents your business needs. Whether it is the Hawaii LLC filing or a corporation or any other form of business, the Certificate of Good Standing must be obtained.

We will share the in and out of Hawaii Certificate of Good Standing in this article. We’ll also discuss the various scenarios when you might need this certificate and provide helpful tips to ensure your business remains in good standing with the Hawaii authorities. We recommend you read the article on how to get Hawaii Certificate of Good Standing till the end. Let’s dive in and get your business one step closer to achieving its goals!

What is Certificate of Good Standing in Hawaii

The Certificate of Good Standing is a document that every business in Hawaii requires to obtain. This document states that the company (LLC, Corporation, Partnership, etc.) complies with the State government. In other words, the business has fulfilled all the legal requirements in Hawaii. Whether you form an LLC or any other form of business, you must get this document.

If you take your business to a different state, your Certificate of Good Standing will be a necessary document to be produced. It shows that your business does not have any illegitimate or outlawed activities.

What Information You Have in Hawaii Certificate of Good Standing

The Certificate of Good Standing consists of very pivotal information related to your business. Following is the information your Certificate of Good Standing will have-

  • The entity type (LLC, Corporation, LLP, LP, or any other registered entity type) when it was formed
  • The date of filing the business entity (filing the formation document).
  • The current name and address of the business entity
  • Whether the business entity exists today
  • Name and address of the Resident Agent
  • The State where the document is issued
  • A declaration that the business entity has paid all the required taxes and complies with all applicable legal requirements.
  • A declaration that the business entity met all the requirements to get the document.

Who Should Obtain the Certificate of Good Standing

Any business entity, a Limited Liability Company (LLC), a Corporation, a Limited Liability Partnership (LLP), a Limited Partnership (LP), or any other registered business structure in Hawaii is eligible to obtain the Certificate of Good Standing. Anyone with a sole proprietorship does not need to obtain the Certificate of Good Standing because sole proprietorship companies do not have to register their business.

How to Obtain Hawaii Certificate of Good Standing

The Secretary of State issues this document. To obtain the Certificate of Good Standing, you must fill out the form and send it to the Hawaii SOS along with the required filing fees. There is some information you will need to enter while submitting the form. Here are the points to add-

Step 1: Get the Form

The first thing you need to do is get the form. The form is available on the state SOS website. You can download the form and mail it or submit it online. The following points are required to mention in the form-

Details of The Requester: The first information you need to provide is the detail of the requester. Provide your full name, address (which can be your business address), and phone number.

Name of Your Business: Provide the exact name of your business. Make sure no spelling mistakes are made. The spelling must be the same as mentioned in the Certificate of Formation. Besides the name, provide the company registration number or file number. The SOS issues this number after you file the Certificate of Formation. This is not mandatory, but it is recommended to share the file number to get the process done quickly.

Details of Return Method: The certificate can be collected in person or by mail from Hawaii SOS. If you request the document in person, you can take the return in person or by mail. Choose which way you want it.

Copies of the Certificate: You can request the number of copies of the certificate from SOS. There is a box in the form you need to check for multiple copies of this document. You can obtain more than one copy of the Certificate of Compliance for various purposes. It is recommended to get more copies of the certificate for future use.

Fax Copy of the Certificate: You might get a Fax copy before receiving the certificate’s hard copy. This is one of the options available in some of the states. If you want to receive the fax copy of the certificate, you must provide the fax number while filing the form.

Copies of Other Documents: If you want, you can request copies of other documents filed with the SOS. Other documents include the Hawaii Articles of Organization for LLCs, Articles of Incorporation, amendments, and other registered documents with the SOS. This is optional and you can avoid this. With every copy you request, you must pay a stipulated fee.

Step 2: Submit the Form

You can submit the form online, by mail, or in person, whichever is available and more convenient. Send the form to the Department of Commerce and Consumer Affairs, Business Registration Division, 335 Merchant St., P.O. Box 40, Honolulu, HI 96810 for offline filing. You can also submit the form online. For that, you must go to the Hawaii SOS official website and search for the appropriate form.

Step 3: Filing Fee and Processing Time

A filing fee must be paid to the SOS to obtain the Certificate of Good Standing. The amount depends on the number of copies you request. If you request other document copies, you might pay an additional fee for that.

Processing Time: The Certificate of Good Standing’s processing time varies from state to state. Also, it depends on the expedited filing as well. It can take a few days to a few months to obtain the Certificate of Good Standing in Hawaii.

Step 4: Receive the Certificate of Good Standing

Once you submit the form and the necessary filing fee, your forms start processing. The process might take a lot of time. If you do not want to wait, you can check with the Hawaii SOS if they have expedited filing or not. In Hawaii, it can take up to a few months to receive the Certificate of Good Standing.

Why Do You Need a Certificate of Good Standing

The Certificate of Good Standing in Hawaii is a character certificate of any business. Obtaining this document makes your business legitimate officially. You need this document every now and then while making business decisions. You must obtain the document for the following reasons,

  • To get business loans and advances or investors
  • To get business bank accounts
  • To purchase insurance for business coverage
  • To renew licenses & permits
  • To set up your business in other states, for example, a Foreign LLC.
  • To sell or transfer your business completely or partially to another.
  • To get into a legal business contract with other businesses or clients.

The document is required as much as the formation document. Hence, obtaining the Hawaii Certificate of Good Standing is needed.

FAQs

What is a Hawaii Certificate of Good Standing?
A Hawaii Certificate of Good Standing confirms that a business entity is current in filing required reports and paying all applicable fees to the State of Hawaii.
What is required to obtain a Hawaii Certificate of Good Standing?
A business entity must file all of its required reports and pay all fees that are due to the State of Hawaii.
How do I apply for a Hawaii Certificate of Good Standing?
You can apply by submitting an Application for Certificate of Good Standing form to the Department of Commerce and Consumer Affairs (DCCA).
How long does it take to process a Hawaii Certificate of Good Standing?
The processing time varies depending on the complexity of the application and the volume of requests received. Generally, it takes two to three weeks to process a Certificate of Good Standing application.
How much does it cost to obtain a Hawaii Certificate of Good Standing?
The cost is $20 for each Certificate of Good Standing.
How can I pay for a Hawaii Certificate of Good Standing?
You can pay for a Certificate of Good Standing by check, money order, or credit card.
How can I verify that my Hawaii Certificate of Good Standing has been issued?
You can verify the status of your Certificate of Good Standing online by searching for the business entity on the DCCA website.
What is the purpose of a Hawaii Certificate of Good Standing?
The purpose of a Certificate of Good Standing is to show that a business entity is current in filing required reports and paying all applicable fees to the State of Hawaii.
What information is included on a Hawaii Certificate of Good Standing?
A Certificate of Good Standing includes the business name, state of formation, date of formation, and the date the Certificate was issued.
How long is a Hawaii Certificate of Good Standing valid?
A Certificate of Good Standing is valid for one year from the date it is issued.
What happens if I don’t renew my Hawaii Certificate of Good Standing?
If you fail to renew your Certificate of Good Standing, your business entity may be subject to administrative sanctions or penalties.
Can I use my Hawaii Certificate of Good Standing for other purposes?
Yes, you may use your Certificate of Good Standing for other purposes, such as opening a bank account, obtaining a license, or registering to do business in another state.
Is a Hawaii Certificate of Good Standing required to do business in Hawaii?
No, a Certificate of Good Standing is not required to do business in Hawaii.
Is a Hawaii Certificate of Good Standing required to open a bank account in Hawaii?
Yes, most financial institutions require a Certificate of Good Standing as part of the process for opening a bank account in Hawaii.
How often do I need to obtain a Hawaii Certificate of Good Standing?
You should obtain a Certificate of Good Standing annually in order to maintain good standing with the State of Hawaii.
What happens if my Hawaii Certificate of Good Standing is lost or destroyed?
You can request a duplicate Certificate of Good Standing by submitting an Application for Certificate of Good Standing form to the Department of Commerce and Consumer Affairs (DCCA).
Can I obtain a Hawaii Certificate of Good Standing if my business entity is not in good standing?
No, a Certificate of Good Standing will not be issued if the business entity is not in good standing with the State of Hawaii.
What documents do I need to provide to obtain a Hawaii Certificate of Good Standing?
You must provide the business entity’s name, state of formation, date of formation, and a copy of the business entity’s most recent filing.
How do I know if my Hawaii Certificate of Good Standing is still valid?
You can verify the status of your Certificate of Good Standing online by searching for the business entity on the DCCA website.
Can I get a refund if my Hawaii Certificate of Good Standing is not issued?
No, refunds are not available for Certificates of Good Standing that are not issued.
Can I get a refund if I cancel my Hawaii Certificate of Good Standing?
No, refunds are not available for Certificates of Good Standing that have already been issued.
Can I obtain a Hawaii Certificate of Good Standing if I am no longer doing business in Hawaii?
Yes, you can still obtain a Certificate of Good Standing if you are no longer doing business in Hawaii.
What documents do I need to provide to renew my Hawaii Certificate of Good Standing?
You must provide the business entity’s name, state of formation, date of formation, and a copy of the business entity’s most recent filing.
Do I need to submit a new application to renew my Hawaii Certificate of Good Standing?
No, you can simply submit a renewal fee to renew your Certificate of Good Standing.
Is a Hawaii Certificate of Good Standing required to renew my business entity’s license?
Yes, a Certificate of Good Standing is required for most business entity renewals.
Can I obtain a Hawaii Certificate of Good Standing if my business entity is in bankruptcy?
No, a Certificate of Good Standing will not be issued if the business entity is in bankruptcy.
Is a Hawaii Certificate of Good Standing required to register for tax purposes?
Yes, a Certificate of Good Standing is typically required to register for state tax purposes.
Is a Hawaii Certificate of Good Standing required to dissolve a business entity?
No, a Certificate of Good Standing is not required to dissolve a business entity.
How do I get a Hawaii Certificate of Good Standing?
To obtain a Certificate of Good Standing, you must submit an application to the Hawaii Department of Commerce and Consumer Affairs. The application must include your business entity’s name, its business registration number, a contact name, and payment for the required fee.
How long does it take to get a Hawaii Certificate of Good Standing?
Generally, it takes 2-3 weeks to receive a Certificate of Good Standing from the Hawaii Department of Commerce and Consumer Affairs.

Also Read

Why Hawaii Certificate of Good Standing is So Important

One of the key reasons why having a Hawaii Certificate of Good Standing is so crucial is that it is often required by many organizations and entities outside of the state. For example, banks often ask for this certificate when a business is applying for credit or loans. It serves as evidence that the business is in good standing with the state, which gives the financial institution confidence in the business’s ability to meet its financial obligations.

Similarly, other parties such as potential business partners, suppliers, and vendors may request a Hawaii Certificate of Good Standing before entering into any business agreements. This certificate reassures them that the business is legally registered and up-to-date with its filing and fee obligations. This level of transparency can help foster trust and credibility in business relationships, leading to smoother transactions and collaborations.

Furthermore, having a Hawaii Certificate of Good Standing can also be crucial in cases of legal disputes or audits. If a business is involved in a lawsuit, having this certificate can demonstrate that the business is in compliance with all necessary regulations and has the legal authority to operate. Similarly, in the event of an audit, having this certificate readily available can help expedite the process and ensure that the business is meeting all its obligations.

Beyond its practical uses, having a Hawaii Certificate of Good Standing can also be a point of pride for businesses. It serves as a symbol of the business’s commitment to professionalism and adherence to regulations. It shows that the business takes its responsibilities seriously and is dedicated to operating ethically and transparently. In a competitive business landscape, having this certificate can set a business apart and enhance its reputation in the eyes of potential clients, customers, and partners.

In conclusion, the Hawaii Certificate of Good Standing may seem like a small piece of paper, but its importance should not be underestimated. From facilitating business transactions to building trust and credibility, this certificate plays a crucial role in the day-to-day operations of businesses in Hawaii. By maintaining good standing with the state and keeping this certificate up-to-date, businesses can demonstrate their commitment to compliance, integrity, and professionalism. Ultimately, having a Hawaii Certificate of Good Standing can give businesses a competitive edge and contribute to their long-term success.

Conclusion

The Certificate of Good Standing is a vital document for any business entity in Hawaii, as it enables you to expand your operations throughout the United States. It’s essential to provide accurate and truthful information in this document. If you plan to establish the same business in another state, obtaining a Certificate of Good Standing is necessary.

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