How to Get Certificate of Good Standing in New Mexico (2024)

Get New Mexico Certificate of Good Standing

The Certificate of Good Standing in New Mexico is a significant document that is required if you expand your business to another state. When you file an LLC in New Mexico, you must submit a handful of documents to the Secretary of State. In case you take your business beyond the state border, you need this additional document, commonly known as the Certificate of Good Standing.

In this article, LLCBuddy editors share the ins and outs of New Mexico Certificate of Good Standing. You’ll also learn what the uses of this document are other than having a foreign LLC out of state. We shared how to get the Certificate of Good Standing in New Mexico. The Certificate of Good Standing is one of the most important documents your business needs. Whether it is the LLC filing or a corporation filing in New Mexico or any other form of business, the Certificate of Good Standing must be obtained. Let’s dive in and get your business one step closer to achieving its goals!

What is Certificate of Good Standing in New Mexico

The Certificate of Good Standing is a document that every business in New Mexico requires to obtain. This document states that the company (LLC, Corporation in New Mexico, Partnership, etc.) complies with the State government. In other words, the business has fulfilled all the legal requirements in New Mexico. Whether you form an LLC or any other form of business, you must get this document.

If you take your business to a different state, Certificate of Good Standing will be a necessary document to be produced. It shows that your business does not have any illegitimate or outlawed activities. Besides, to restore or reinstate an LLC in New Mexico after dissolution, you must obtain this document.

What Information You Have in New Mexico Certificate of Good Standing

The Certificate of Good Standing consists of very pivotal information related to your business. Following is the information your Certificate of Good Standing will have-

The entity type (LLC, Corporation, LLP, LP, or any other registered entity type) when it was formed
The date of filing the business entity (filing the formation document).
The current name and address of the business entity
Whether the business entity exists today
Name and address of the Registered Agent
The State where the document is issued
A declaration that the business entity has paid all the required taxes and complies with all applicable legal requirements.
A declaration that the business entity met all the requirements to get the document.

Who Should Obtain the Certificate of Good Standing

Any business entity, a Limited Liability Company (LLC), a Corporation, a Limited Liability Partnership (LLP), a Limited Partnership (LP), or any other registered business structure in New Mexico is eligible to obtain the Certificate of Good Standing. Anyone with a sole proprietorship does not need to obtain the Certificate of Good Standing because sole proprietorship companies do not have to register their business.

How to Obtain New Mexico Certificate of Good Standing

The New Mexico Secretary of State issues this document. To obtain the Certificate of Good Standing, you must fill out the form and send it to the New Mexico SOS along with the required filing fees. There is some information you will need to enter while submitting the form. Here are the points to add-

Step 1: Get the Form

The Certificate of Good Standing in New Mexico can be purchased or ordered from New Mexico Secretary of State official portal. You can log in to the site and go to the details of the business. You will get the option to order the standing certificate. Make the required payment and get your certificate easily.

The following points are required to be mentioned in the form-

Details of The Requester: The first information you need to provide is the details of the requester. Provide your full name, address (which can be your business address), and phone number.

Name of Your Business: Provide the exact name of your business. Make sure no spelling mistakes are made. The spelling must be the same as mentioned in the Certificate of Formation. Besides the name, provide the company registration number or file number. The SOS issues this number after you file the Certificate of Formation. This is not mandatory, but it is recommended that you share the file number to get the process done quickly.

Details of Return Method: The certificate can be collected in person or by mail from New Mexico SOS. If you request the document in person, you can take the return in person or by mail. Choose which way you want it.

Copies of the Certificate: You can request the number of copies of the certificate from SOS. There is a box in the form you need to check for multiple copies of this document. You can obtain more than one copy of the Certificate of Compliance for various purposes. It is recommended that more copies of the certificate be obtained for future use.

Fax Copy of the Certificate: You might get a Fax copy before receiving the certificate’s hard copy. This is one of the options available in some of the states. If you want to receive the fax copy of the certificate, you must provide the fax number while filing the form.

Copies of Other Documents: If you want, you can request copies of other documents filed with the SOS. Other documents include the New Mexico Articles of Organization for LLCs, Articles of Incorporation for corporations, LLC amendment, corporation amendment, and other registered documents with the SOS. This is optional, and you can avoid this. You must pay a stipulated fee for every copy you request.

Step 2: Submit the Form

You can submit the form online, by mail, or in person, whichever is available and more convenient. Send the form to the Business Services Division, 325 Don Gaspar, Suite 300 Santa Fe, NM 87501 for offline filing. You must search the New Mexico SOS official website for the appropriate form.

Step 3: Filing Fee and Processing Time

A filing fee of $25 must be paid to the SOS to obtain the Certificate of Good Standing. The amount might be more depending on the number of copies you request. If you request other document copies, you might have to pay an additional fee for that.

Processing Time: The Certificate of Good Standing’s processing time varies from state to state. Also, it depends on the expedited filing as well. It can take a few days to a few months to obtain the Certificate of Good Standing in New Mexico.

Step 4: Receive the Certificate of Good Standing

Once you submit the form and the necessary filing fee, your forms start processing. The process might take a lot of time. If you do not want to wait, you can check with the New Mexico SOS if they have expedited filing or not. In New Mexico, it can take up to a few months to receive the Certificate of Good Standing.

Why Do You Need a Certificate of Good Standing

The Certificate of Good Standing in New Mexico is a character certificate of any business. Obtaining this document makes your business legitimate officially. You need this document every now and then while making business decisions. You must obtain the document for the following reasons,

To get business loans and advances or investors
To get business bank accounts
To purchase insurance for business coverage
To renew licenses & permits
To set up your business in other states, for example, a Foreign LLC.
To sell or transfer your business completely or partially to another.
To get into a legal business contract with other businesses or clients.
If your LLC is dissolved for any administrative reasons and you want to restore it, you must obtain the Certificate of Good Standing for reinstatement.

The document is required as much as the formation document. Hence, obtaining the New Mexico Certificate of Good Standing is needed.

FAQs

How do I obtain a New Mexico Certificate of Good Standing?

You can obtain a New Mexico Certificate of Good Standing by submitting a request through the New Mexico Secretary of State’s website.

What is a New Mexico Certificate of Good Standing?

A New Mexico Certificate of Good Standing is a document that verifies that your business is legally registered and in compliance with state regulations.

Why do I need a New Mexico Certificate of Good Standing?

A New Mexico Certificate of Good Standing may be required when applying for loans, renewing licenses, or entering into certain business transactions.

How much does it cost to obtain a New Mexico Certificate of Good Standing?

The cost of obtaining a New Mexico Certificate of Good Standing varies, but generally ranges from $10 to $25.

How long does it take to receive a New Mexico Certificate of Good Standing?

The processing time for a New Mexico Certificate of Good Standing can vary, but typically takes 2-3 business days.

Can I request a rush delivery for my New Mexico Certificate of Good Standing?

Yes, you can request rush delivery for an additional fee when obtaining a New Mexico Certificate of Good Standing.

Can I obtain a New Mexico Certificate of Good Standing online?

Yes, you can request and obtain a New Mexico Certificate of Good Standing online through the New Mexico Secretary of State’s website.

What information do I need to provide to obtain a New Mexico Certificate of Good Standing?

You will typically need to provide your business name, entity type, and filing number to obtain a New Mexico Certificate of Good Standing.

Do I need to be current on my New Mexico business taxes to obtain a Certificate of Good Standing?

Yes, you generally need to be current on your New Mexico business taxes to obtain a Certificate of Good Standing.

Can I request multiple copies of my New Mexico Certificate of Good Standing?

Yes, you can request multiple copies of your New Mexico Certificate of Good Standing for an additional fee.

What is the validity period of a New Mexico Certificate of Good Standing?

A New Mexico Certificate of Good Standing typically remains valid for 90 days from the date of issue.

Can I use a New Mexico Certificate of Good Standing for business transactions outside of the state?

Yes, a New Mexico Certificate of Good Standing is typically accepted for business transactions outside of the state as well.

What can cause my business to not be in good standing in New Mexico?

Failure to file annual reports, pay business taxes, or comply with state regulations can cause your business to not be in good standing in New Mexico.

Can I request a New Mexico Certificate of Good Standing for a non-profit organization?

Yes, you can request a New Mexico Certificate of Good Standing for a non-profit organization as well.

Will a New Mexico Certificate of Good Standing show any pending legal actions against my business?

No, a New Mexico Certificate of Good Standing typically does not show any pending legal actions against your business.

Can I request a New Mexico Certificate of Good Standing if my business is in the process of dissolution?

No, you generally cannot obtain a New Mexico Certificate of Good Standing if your business is in the process of dissolution.

Can I use a New Mexico Certificate of Good Standing in place of a business license?

No, a New Mexico Certificate of Good Standing is not a substitute for a business license and each serves different purposes.

Are there any restrictions on how I can use a New Mexico Certificate of Good Standing?

There are typically no restrictions on how you can use a New Mexico Certificate of Good Standing, but it is always best to confirm with the specific entity requesting the document.

Can I obtain a New Mexico Certificate of Good Standing for a foreign (out-of-state) business entity?

Yes, you can obtain a New Mexico Certificate of Good Standing for a foreign business entity that is qualified to do business in New Mexico.

Is a New Mexico Certificate of Good Standing mandatory for all businesses in the state?

While not mandatory, a New Mexico Certificate of Good Standing may be required for certain business transactions and legal compliance purposes.

Can I request expedited processing for my New Mexico Certificate of Good Standing request?

Yes, you can often request expedited processing for an additional fee when obtaining a New Mexico Certificate of Good Standing.

Do I need to provide identification when requesting a New Mexico Certificate of Good Standing?

You typically do not need to provide identification when requesting a New Mexico Certificate of Good Standing, but it is best to confirm with the specific requirements of the Secretary of State.

Can I request a New Mexico Certificate of Good Standing on behalf of someone else’s business?

Yes, you can request a New Mexico Certificate of Good Standing on behalf of someone else’s business with proper authorization and documentation.

Can I check the status of my New Mexico Certificate of Good Standing request online?

Yes, you can often check the status of your New Mexico Certificate of Good Standing request online through the Secretary of State’s website.

Can I request a New Mexico Certificate of Good Standing in person?

Yes, you can often request a New Mexico Certificate of Good Standing in person at the office of the Secretary of State during business hours.

Can I obtain a New Mexico Certificate of Good Standing for a business entity that has been suspended?

No, you generally cannot obtain a New Mexico Certificate of Good Standing for a business entity that has been suspended.

Can I request a digital copy of my New Mexico Certificate of Good Standing?

Yes, you can often request a digital copy of your New Mexico Certificate of Good Standing for an additional fee.

How much does a New Mexico Certificate of Good Standing cost?

The cost for a New Mexico Certificate of Good Standing varies, so it is best to check with the New Mexico Secretary of State for the most up-to-date fees.

Can I request a New Mexico Certificate of Good Standing online?

Yes, you can request a New Mexico Certificate of Good Standing online through the New Mexico Secretary of State’s website.

Do I need a New Mexico Certificate of Good Standing for all business activities?

Some business activities require a New Mexico Certificate of Good Standing, so it is important to check with your specific industry and licensing requirements.

In Conclusion

The Certificate of Good Standing is a vital document for any business entity in New Mexico, as it enables you to expand your operations throughout the United States. It’s essential to provide accurate and truthful information in this document. If you plan to establish the same business in another state, obtaining a Certificate of Good Standing is necessary.

While forming a Limited Liability Company (LLC) or a Corporation in New Mexico, it is necessary to have some documents filed with the State authority. The Certificate of Good Standing is one of them. In some cases, if the business gets shut down or dissolved due to administrative reasons, this document helps the owners retrieve their business in the future. In this article, we shared DIY ways to get the document, but you can always hire a professional to get that for you.