How to Get a DBA Name For an LLC in Kentucky – An Easy Guide


Steve Goldstein
Steve Goldstein
Business Formation Expert
Steve Goldstein runs LLCBuddy, helping entrepreneurs set up their LLCs easily. He offers clear guides, articles, and FAQs to simplify the process. His team keeps everything accurate and current, focusing on state rules, registered agents, and compliance. Steve’s passion for helping businesses grow makes LLCBuddy a go-to resource for starting and managing an LLC.

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Get a DBA Name in Kentucky

Are you looking to establish a business in Kentucky and need to get a DBA (Doing Business As) name for your venture? You’re in the right place! A DBA, also known as a Trade Name, Fictitious Name, or Assumed Name, allows you to conduct business under a name that’s different from your legal business name. This can be advantageous for branding, marketing, and overall business operations.

In Kentucky, if you’re willing to use a different name other than the legal name for your business, you must file the DBA (Doing Business As). The public (specifically your potential customers) knows your business by its registered legal name. Instead of using your formal business name, you may use the trade name or DBA in marketing and sales to reach a wider audience.

Kentucky, popularly known as The Bluegrass State, has some regulations when it comes to filing your DBA name. However, the regulations can vary depending on the type of business structure you have. In this article, I will share the basic steps to get a DBA Name in Kentucky.

What is DBA Name in Kentucky?

Whenever you form an LLC or any business structure, you must get a name for it. Every company has a legitimate name. For instance, a partnership or sole proprietorship might function under the legal name of the company’s owner or owners. The name specified in the Articles of Incorporation or Articles of Organization may be used by any business entity, including corporations, limited liability companies (LLCs), and others.

However, there are situations when you may decide against using your company’s registered legal name in Kentucky. This is due to a variety of factors. For instance, the legal name of your company can be unrelated to it or no longer accurately describe it. Or perhaps you want a new name without altering your documentation for incorporation or registration.

If you intend to run your business in Kentucky under a name other than your personal name or an existing corporate name, you must submit a DBA name with Kentucky state regardless of the type of business entity you have incorporated as (single proprietor, partnership, corporation, or LLC).

No restrictions exist on how many DBA names you can use to do business. However, each DBA name must be filed with the state where you conduct business. This is necessary because the general public has a legal right to know whether a specific individual or company is operating under a name other than their legal name.

In Kentucky, changing your business name is a risky factor. It can bring positive and negative effects on your business. Hence, before you file and change your legal business name, analyze all the risks and advantages.

LLCBuddy Editorial Team

How to Get a DBA in Kentucky

To get a DBA in Kentucky, you must first check if any other business is already using the name before filing a DBA in Kentucky. You can then submit the Kentucky business name reservation form after it has been confirmed that no other company is already using the chosen name. You can search the Kentucky Government Records Inquiry System and confirm that the name you chose is not already in use. However, getting a DBA is not mandatory in many states. If you open an LLC in Kentucky, you must check with Kentucky Secretary of State whether you need to file DBA or not.

Guideline for choosing a DBA name

You must choose a name to register, which is the crucial step. There are a few straightforward LLC name guidelines to follow (if you’re forming an LLC) while choosing a name in Kentucky.

  • In Kentucky, fictional names cannot be the same or similar to one another. A DBA cannot deceive the public by appearing to be confusingly similar to any other business name.
  • Unless the company has been incorporated as an LLC or corporation, a DBA name cannot contain a corporate indication, such as Corp or LLC, or any other words that imply an entity type. This will stop a lone proprietor from passing for a legitimate corporation.
  • Any banking-related words without a letter from the Kentucky Banking Commissioner’s Office, or any insurance-related words without a letter from the Kentucky Kentucky Department of Insurance.
  • Any words that could confuse your corporation with a government agency (FBI, Treasury, State Department, etc.).
  • A professional designation in the name (i.e., engineering, attorney) without a copy of the license of one officer/member or a letter from the governing agency allowing the use of the name without licensing.
  • Any words that indicate or imply that the corporation is engaged in a business that is not authorized by law to pursue.

How Can You Tell if a DBA Name in Kentucky is available?

Once you have selected a name that complies with the requirements mentioned above, there are a number of methods you can use to find out if the name is open for registration. One simple strategy is to look up other companies in Kentucky with the same name on Google.

It is a simple technique to clear out any already taken names, even though it may not guarantee that the name you want to register is accessible. As it is likely that you will require a website domain that matches your business name, you may also check to see whether the web domain for that name is accessible. For example, you can check Kentucky LLC name search guide to see how you can find the availability of your desired LLC name in Kentucky.

Before you may register your Trade Name in Kentucky, you must have used it for business purposes. Therefore, you must use a Trade Name as soon as possible if you want to register and protect it in Kentucky.

Register the Kentucky DBA Name

Once you have established that the name is available for registration, you must finish the file using the forms your county has provided. You must register your DBA name in the county where you intend to conduct business. In most Kentucky counties, the following fundamental information is needed-

  • Name of the company, its phone number, city, state, and street address
  • The organization type under which the business is incorporated
  • List the partners’ names and addresses (if applicable)
  • Describe the items, services, or business that will be delivered under the Fictitious Name in the registration form
  • Use of the Fictitious Name in the marketplace
  • Both the classification type and number
  • Make a mark (pick Trade Name)
  • Date and state of the first use of the trade name
  • When the Trade Name first appeared in Kentucky
  • Application’s name, title, signature, and date Email address

Submitting the Kentucky DBA Name Application

To file the Kentucky DBA Name, you must apply to the Kentucky Secretary of State. In Kentucky, you can file the DBA name in two methods, by mail and in person.. The cost of filing the Fictitious Name (DBA name) in Kentucky is $20.

  • Online filing: There is no online filing available
  • Offline filing: For filing offline, you must send the downloaded PDF form to the Office of the Secretary of State, P.O. Box 718, Frankfort, KY 40602-0718 or drop it off in person at the Room 154, Capitol Building, Office of the Secretary of State, 700 Capital Avenue, Frankfort, KY 40601

Using the Kentucky Trade Name

Three “specimens” demonstrating the Trade Name used must be submitted to Kentucky Secretary of State. The following are some instances of acceptable specimens:

  • Business cards
  • Booklets,
  • Flyers,
  • Labels, and
  • Stickers

How to Renew a Trade Name in Kentucky

You can renew your DBA name after a stipulated time. In most states, the renewal of the DBA name follows the same process as filing a fresh DBA name. You need to get the DBA renewal form, fill it up with the correct information, and submit it to the state online or offline. The renew time for DBA name filing is five years in Kentucky.

How to Change a Trade Name

You can change your Trade Name (DBA or Fictitious Name) by applying to the Kentucky SOS. The process is similar. You can search for the name you want to have after changing the old Trade Name. If the name is available, make sure it follows other guidelines. You can reserve your DBA name for five years; after then, you can change or renew your DBA if needed through the Kentucky SOS.

FAQs

What is required to file a DBA name in Kentucky?
To register a DBA name in Kentucky, you must file an assumed name certificate with the Kentucky Secretary of State. You will also need to register with the county clerk in the county where your business is located.
What is the cost of filing a DBA name in Kentucky?
The cost to file a DBA name in Kentucky is $15.
How long does it take to file a DBA name in Kentucky?
It typically takes 2-3 business days to register a DBA name in Kentucky.
What information is required when filing a DBA name in Kentucky?
When filing a DBA name in Kentucky, you must provide the name of the business, the county where the business is located, the type of business, the name and address of the registrant, and the date the name was adopted.
Is a DBA name in Kentucky public record?
Yes, a DBA name registered in Kentucky is public record and can be searched on the Kentucky Secretary of State’s website.
Is a DBA name in Kentucky legally required?
Legally, you must register a DBA name in Kentucky if you plan to use a name different from your own name or the name of your LLC or corporation.
Is a registered agent required when filing a DBA name in Kentucky?
No, a registered agent is not required when registering a DBA in Kentucky.
How long is a DBA name in Kentucky valid for?
A DBA name in Kentucky is valid for five years and must be renewed prior to its expiration date.
Can I file a DBA name in Kentucky online?
Yes, you can file a DBA name in Kentucky online with the Kentucky Secretary of State’s website.
Can I file a DBA name in Kentucky by mail?
Yes, you can file a DBA name in Kentucky by mail by submitting an assumed name certificate to the Kentucky Secretary of State.
Do I need to register my DBA name in Kentucky with my local county clerk?
Yes, you must register your DBA name in Kentucky with the county clerk in the county where your business is located.
What is a fictitious name in Kentucky?
A fictitious name in Kentucky is a name that is not the personal name of the person registering the business, or the legal name of a corporation or LLC.
Do I need to publish a notice of a DBA name in Kentucky?
Yes, in some counties in Kentucky you must publish a notice of your DBA name in a newspaper of general circulation.
What if I want to change my DBA name in Kentucky?
To change your DBA name in Kentucky, you must file an amended certificate of assumed name with the Kentucky Secretary of State.
Is a DBA name in Kentucky the same as a trademark?
No, a DBA name in Kentucky is not the same as a trademark. A DBA name only allows you to use a specific name to conduct business, while a trademark protects a business name, logo, or slogan.
Is a DBA name in Kentucky the same as an LLC or corporation?
No, a DBA name in Kentucky is not the same as an LLC or corporation. A DBA name allows you to legally conduct business under a different name, while an LLC or corporation is a legal business entity.
Do I need a DBA name in Kentucky if I’m a sole proprietor?
Yes, if you are a sole proprietor in Kentucky and want to conduct business under a different name than your own, you must register a DBA name.
Do I need a DBA name in Kentucky if I’m a partnership?
Yes, if you are a partnership in Kentucky and want to conduct business under a different name than your own, you must register a DBA name.
Can I register more than one DBA name in Kentucky?
Yes, you can register multiple DBA names in Kentucky.
Do I need to renew my DBA name in Kentucky?
Yes, you must renew your DBA name in Kentucky every five years.
Can I reserve a DBA name in Kentucky?
Yes, you can reserve a DBA name in Kentucky by filing an assumed name certificate.
What is the process for reserving a DBA name in Kentucky?
To reserve a DBA name in Kentucky, you must file an assumed name certificate with the Kentucky Secretary of State.
What is the penalty for not registering a DBA name in Kentucky?
If you fail to register a DBA name in Kentucky, you may be subject to fines or penalties.
Can I register a DBA name in Kentucky for an out-of-state business?
Yes, you can register a DBA name in Kentucky for an out-of-state business.
Is a business license required to register a DBA name in Kentucky?
No, a business license is not required to register a DBA name in Kentucky.
Is a DBA name in Kentucky the same as a domain name?
No, a DBA name in Kentucky is not the same as a domain name. A DBA name allows you to conduct business under a different name, while a domain name is used to identify a website.
Can I register a DBA name in Kentucky if I’m a foreign business?
Yes, you can register a DBA name in Kentucky if you are a foreign business.
Do I need to register a DBA name in Kentucky if I’m an LLC?
Yes, if you are an LLC in Kentucky and want to conduct business under a different name than your LLC, you must register a DBA name.
Do I need to register a DBA name in Kentucky if I’m a corporation?
Yes, if you are a corporation in Kentucky and want to conduct business under a different name than your corporation, you must register a DBA name.
How do I file a DBA Name in Kentucky?
To file a DBA Name in Kentucky, you must file a Certificate of Assumed Name with the Kentucky Secretary of State.
What is the cost to file a DBA Name in Kentucky?
The cost to file a DBA Name in Kentucky is $10.
What information is required to file a DBA Name in Kentucky?
Information required to file a DBA Name in Kentucky includes the assumed name, the name and address of the business, and the name and address of the person filing the certificate.
How long does it take to file a DBA Name in Kentucky?
It typically takes 7-10 business days to file a DBA Name in Kentucky.

Also Read

Why Kentucky DBA Filing is So Important

First and foremost, a DBA filing allows business owners to operate under a name other than their legal entity name. This can be incredibly important for branding and marketing purposes, as it allows a business to establish a distinct and memorable identity in the marketplace. A unique and catchy name can help a business stand out from competitors and attract customers looking for specific products or services. Without a DBA filing, a business may be forced to operate under a generic or uninspired name, which could hinder its success and growth potential.

Additionally, a DBA filing can help protect a business’s intellectual property rights. By securing a business name through a DBA filing, a business owner can establish ownership over that name and prevent others from using it without permission. This can be especially important in industries where branding and reputation are key to success, such as retail, hospitality, or entertainment. Without a DBA filing, a business runs the risk of having its name stolen or copied by competitors, leading to confusion among customers and potential legal disputes.

Furthermore, a DBA filing can provide a business with a level of credibility and professionalism. By officially registering a business name with the state of Kentucky, a business owner demonstrates to clients, customers, and partners that they are serious and legitimate. This can help build trust and confidence in a business, leading to increased sales, partnerships, and collaboration opportunities. In today’s crowded and competitive marketplace, having a DBA filing can set a business apart and give it a competitive edge.

From a legal perspective, a DBA filing can also help protect a business owner’s personal assets and finances. By operating under a separate business name, business owners can shield themselves from personal liability in the event of legal claims or financial troubles. This separation between personal and business assets can help safeguard a business owner’s personal savings, home, and other possessions in the event of a lawsuit or bankruptcy. Without a DBA filing, a business owner may be personally responsible for any debts or liabilities incurred by the business, putting their personal financial security at risk.

In conclusion, while obtaining a DBA filing may seem like a minor detail in the overall process of starting a business, it is actually a critical step that can have significant implications for a business’s success and longevity. From branding and marketing benefits to legal protections and financial security, a DBA filing offers numerous advantages to business owners in Kentucky. By taking the time to file for a DBA, business owners can ensure that their business is well-positioned for growth, profitability, and sustainability in the long run.

In Conclusion

A DBA name in Kentucky is the best way to update your business name. Unlike the registered legal business name, you can have as many as DBA names. You can use your new assumed name as soon as the state has processed your filing, and getting one is a rather simple process. Whether you have an LLC or any other business structure, filing a DBA name is helpful for your business upgradation anytime.

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