Domestic EIN in Ohio – How to Obtain EIN in Ohio

Steve Goldstein
Steve Goldstein
Business Formation Expert
Steve Goldstein runs LLCBuddy, helping entrepreneurs set up their LLCs easily. He offers clear guides, articles, and FAQs to simplify the process. His team keeps everything accurate and current, focusing on state rules, registered agents, and compliance. Steve’s passion for helping businesses grow makes LLCBuddy a go-to resource for starting and managing an LLC.

All Posts by Steve Goldstein →
Business Formation Expert  |   Fact Checked by Editorial Staff
Last updated: 
LLCBuddy™ offers informative content for educational purposes only, not as a substitute for professional legal or tax advice. We may earn commissions if you use the services we recommend on this site.
At LLCBuddy, we don't just offer information; we provide a curated experience backed by extensive research and expertise. Led by Steve Goldstein, a seasoned expert in the LLC formation sector, our platform is built on years of hands-on experience and a deep understanding of the nuances involved in establishing and running an LLC. We've navigated the intricacies of the industry, sifted through the complexities, and packaged our knowledge into a comprehensive, user-friendly guide. Our commitment is to empower you with reliable, up-to-date, and actionable insights, ensuring you make informed decisions. With LLCBuddy, you're not just getting a tutorial; you're gaining a trustworthy partner for your entrepreneurial journey.
get an ein

An Employer Identification Number (EIN) also known as a Federal Tax Identification Number is an essential identifier issued by the Internal Revenue Service (IRS) for all businesses in Ohio. A nine-digit number serves as a unique identification for businesses enabling the IRS to track tax returns and payments among other financial transactions.

Ohio, also known as The Buckeye State, has immense opportunities for businesses. Be it an LLC (Limited Liability Company), sole proprietorship, partnership, or corporation – every business, located in Ohio, must obtain the EIN to conduct business in Ohio. This article comprehensively discusses obtaining domestic EIN in Ohio; its purpose; application process; requirements and related regulations.

What is a Domestic EIN in Ohio?

In Ohio, the process of obtaining an EIN for your LLC is relatively straightforward. However, there are certain requirements and steps that you need to follow to ensure compliance with state and federal regulations. In this article, we’ll cover the following topics:

  1. What is an EIN?
  2. When do LLCs in Ohio need an EIN?
  3. How to obtain an EIN for your LLC in Ohio
  4. Benefits of having an EIN for your LLC
  5. Common mistakes to avoid when applying for an EIN
  6. Frequently Asked Questions (FAQs)

A domestic EIN in Ohio refers to an Employer Identification Number given to enterprises that operate within Ohio or the United States or any of its territories. It is a distinct number sequence used as federal tax ID which helps IRS identify accurately and monitor businesses’ tax obligations. Unlike individual Social Security Numbers (SSNs), which are assigned to people alone in Ohio, EINs are designed specifically for organizational bodies.

If you’re starting an LLC in Ohio, you must obtain EIN for server purposes. Irrespective of the LLC’s management structure, EIN is mandatory for all types of LLCs, Corporations, Sole proprietorships, and other types of businesses.

The Purpose of a Domestic EIN

The main objective of having this type of identification among companies based in America can be summed up as follows: facilitating taxation administration and reporting. It becomes obligatory in various entrepreneurial activities like;

corporate tax
  • Hiring employees – If your company in Ohio hires workers then you must get one so that it can report payroll taxes plus remit them besides adhering to different employment-related laws in Ohio.
  • Filing business tax returns – Corporations together with partnerships among other specified types of organizations must have an E.I.N when filing their federal income tax return including employment taxes as well excise duty.
  • Establishment Of Business Bank Accounts: Most banking institutions require firms to produce an employer identification number while opening accounts for their enterprises since it aids in verifying legality and distinguishing separate identity from personal finances.
  • Application For Business Licenses And Permits: The local government of Ohio might demand the presentation of an employer identification number by applicants seeking various licenses and permits like sales tax permits, zoning permits, or even business licenses.
  • Applying For Business Credit: Lenders and Credit providers often need an Employer Identification Number (EIN) to create credit profiles for businesses to evaluate their creditworthiness. In Ohio, there are many banks that provide
  • Withholding Taxes on Certain Payments: Non-resident aliens receiving income subject to withholding tax should provide you with your E.I.N. while those operating Keogh plans must also be furnished with it since such pensions are deferred taxes.
  • Identifying Trusts, Estates, and Non-Profit Organizations: A trust, estate, real estate mortgage investment conduit (REMIC), or non-profit organization farmer’s cooperative plan administrator should get one when reporting taxes or for identification purposes.
Does an EIN serve as a Ohio Tax ID Number?

No, it doesn’t mean that EIN serves the same purpose as a Ohio Tax ID Number. An EIN is a federal tax identification number issued by the IRS while Ohio Tax ID Number is given out by the state tax office for state taxation purposes.

Who Needs a Domestic EIN in Ohio?

The Internal Revenue Service has laid down clear-cut guidelines on which businesses should possess a domestic EIN in Ohio. Generally, the following entities must have an EIN:

  • Corporations: Every corporation whether C corporation, S corporation, or personal service corporation needs to get this number.
  • Partnerships: Any partnership including general partnership limited partnership limited liability partnership requires having an employer identification number according to IRS rules.
  • Limited Liability Companies (LLCs): Most LLCs unless they are single-member LLCs that are disregarded entities for tax purposes will be required by law to obtain an E.I.N.
  • Trust and Estates: Except for some grantor-owned revocable trusts all other types of trusts as well as estates must acquire one.
  • Non-Profit Organizations: All nonprofit organizations – churches, charities among other tax-exempt bodies have no choice but to apply for this identifier.
  • Organizations of the Government: Some government agencies and organizations might need an EIN for specific reasons, such as employee payment or reporting tax-related information.
  • Companies with Employees: Any business entity that hires employees must have an EIN regardless of its legal structure to comply with employment tax laws.
  • Businesses Required to File Certain Tax Returns: Businesses filing employment tax returns; excise tax returns; or alcohol, tobacco, and firearms tax returns must obtain an EIN.

Even if your business is not required to have one, getting an EIN may still be beneficial. For example, sole proprietors and single-member LLCs without employees can opt to use an EIN instead of their personal Social Security Number for added privacy and to establish a separate business identity.

Can I use my Social Security Number (SSN) in place of an EIN when filing taxes for my LLC?

For single-member LLCs in Ohio that are treated as disregarded entities for tax purposes, you can use your SSN for federal taxes. Nevertheless, it is usually advisable to get an EIN so that personal and business accounts can be kept separate, credibility established and protection from identity theft enhanced.

When Do LLCs in Ohio Need an EIN?

In Ohio, the requirement for an LLC to obtain an EIN depends on several factors, including the number of members and the taxation structure of the LLC. Here are the general guidelines:

Single-Member LLCs

Single-member LLCs in Ohio are not required to obtain an EIN for federal tax purposes if they are treated as a “disregarded entity” for tax purposes. This means that the LLC is not considered a separate entity from its owner, and the owner reports the LLC’s income and expenses on their personal tax return using their Social Security Number (SSN). Also read: How to start a single-member LLC in Ohio

However, even if it’s not mandatory, it is generally recommended for single-member LLCs in Ohio to obtain an EIN for the following reasons:

  • Opening a business bank account (most banks require an EIN for business accounts)
  • Establishing business credit and building a credit history separate from the owner’s personal credit
  • Protecting against identity theft by using the EIN instead of the owner’s SSN for business transactions
  • Maintaining a clear separation between personal and business finances
  • Complying with certain Ohio tax and licensing requirements

Multi-Member LLCs

Multi-member LLCs in Ohio are required to obtain an EIN regardless of their taxation structure. This is because multi-member LLCs are considered separate legal entities from their owners, and they must file their own tax returns using an EIN.

Additionally, LLCs in Ohio that choose to be taxed as corporations (either C-corporation or S-corporation) must obtain an EIN, even if they are single-member LLCs.

How to Apply for a Domestic EIN

Applying for a domestic EIN is relatively easy, and there are several convenient methods provided by the IRS. Here’s how it works:

Online Application

The easiest way of applying for EIN in Ohio is through the IRS’s online application system since it’s entirely paperless. This method is available only if the principal business/office or agency/legal residence is located within the United States (including its territories). To apply online:

  1. Go to the EIN Online Application page on IRS website.
  2. Fill out all necessary information on the form which includes the legal name of your business; the type of organization/entity; a reason why you’re applying among others; and personal details about the responsible party like SSN/ITIN etc.
  3. You have to complete this application in one sitting because there’s no option for saving it midway through filling up later.
  4. Once submitted & validated successfully – you’ll get instant approval along with an assigned EIN from the IRS.

Fax Application

  1. Download Form SS-4, Application for Employer Identification Number; fill it out completely.
  2. Find out the fax number relevant to your state/territory from the “Where to File Your Taxes” section in SS-4 instructions.
  3. Fax filled-in Form SS-4 to the designated number provided above based on where you’re filing from.
  4. Usually, if a fax number is given – the IRS will reply within four working days including EIN details.

Mail Application

  1. Download & fill up Form SS-4, Application for Employer Identification Number correctly without any mistakes or missing information.
  2. Check the correct mailing address according to your location/state/territory from the same section mentioned above “Where to File Your Taxes” on SS-4 instructions.
  3. Post completed Form SS-4 to the address provided above depending upon where it should be sent for processing purposes etcetera – always double-check this detail before posting!
  4. It usually takes around 28 calendar days (about four weeks) to process time via mail route thus advisable to apply well ahead of time required for having EIN in hand.

Telephone Application (International Applicants)

For applicants outside the US/territories with principal business/office or agency abroad: Contact the IRS via phone call at 267-941-1099 (not toll-free) between Monday-Friday Eastern Time 6 AM – 11 PM & provide all information asked for in Form SS-4 over the phone call itself. Also read: How to get foreign EIN in Ohio.

How long does it take to get an EIN after I apply?

If one applies online for an Employer Identification Number (EIN), they will receive it immediately upon their successful submission of the application. If fax, mail, or phone was used to apply then processing takes four to six weeks on average.

In order to complete the application, please provide the name and Taxpayer Identification Number (SSN, ITIN, or EIN) of the principal officer, general partner, grantor, owner, or trustor. This person or entity is known as the “responsible party” who controls, manages, or directs the applicant entity as well as exercises control over its assets and properties. The individual must be a natural person if not a government organization.

Third Party Designee

If you want another person such as an accountant or attorney to speak with the IRS about this application on your behalf, check the “Yes” box in the section indicated on Form SS-4. It is important to note that this authorization ends when EIN has been assigned thereby making it only valid for one specific application.

Obtaining an EIN for your LLC in Ohio:

Getting an EIN for your LLC is a relatively straightforward process. These are generic steps before you obtain your EIN. It is recommended to hire a professional if you’re doing it for the first time. Here are the steps you need to follow:

Form your LLC

Before you can apply for an EIN, you must first form your LLC in Ohio. This process typically involves filing the Articles of Organization with the Ohio Secretary of State, P.O. Box 670, Columbus, OH 43216 and paying the $99. It’s important to note that you should not apply for an EIN until your LLC has been officially formed and approved by the state.

Also, before you file the Articles of Organization, make sure to appoint a Statutory Agent for your LLC. Hiring a registered agent is mandatory for an LLC as the RA would be the point of contact on behalf of your LLC for any legal and official issues.

Can I apply for an EIN before forming my LLC?

No, you can’t apply for an EIN before you form your LLC but it is better to have your LLC approved by Ohio Secretary of State first before applying for an EIN. If you apply for an EIN before forming the company this may result in some complications that may require obtaining a new one.

Gather the required information

To apply for an EIN in Ohio, you’ll need to have the following information ready:

  • Legal name of your LLC in Ohio (as listed on the Articles of Organization)
  • The mailing address and physical address of your LLC
  • Name and Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) of the responsible party (typically the LLC owner or manager)
  • Number of members in the LLC
  • Taxation structure (e.g., sole proprietorship, partnership, corporation)
  • Reason for applying for an EIN (e.g., starting a new business, hiring employees, changing ownership structure)

Choose your filing method

The next step is to choose the filing method. As mentioned above, there are several ways to apply for EIN. You can either choose online, by mail, fax, or through phone.

Submit your application

Once you have gathered the necessary information and chosen your filing method, follow the instructions provided by the IRS to submit your application. For the online application, the form will be submitted immediately. For the application by mail, it depends on the delivery of the mail to the office. It may take up to a few business days to receive the application sent by mail.

If you hire an LLC formation service, such as ZenBusiness, you might not need to worry about submitting your EIN application. They do that on your behalf. ZenBusiness is one of the top-rated business formation services that offer LLC formation at $0 in Ohio. However, there is a minimum charge to obtain EIN through ZenBusiness.

Receive your EIN

If you apply online, you’ll receive your EIN immediately upon successful submission of your application. If you apply by fax, mail, or phone, the IRS will mail you a CP 575 Notice (EIN Confirmation Letter) within four to six weeks.

Can I change my LLC’s taxation structure after getting an EIN?

Yes, one can do so but they might be required to get another EIN if there have been changes in ownership or organization that call for it.

Daily Limitation

IRS wants all taxpayers treated fairly therefore they limit each responsible party to one Employer Identification Number per day. Whether online or by fax/phone/mail request; these rules still apply.

Tax-Exempt Organizations

The IRS suggests that before applying for an Employer Identification Number (EIN), you should legally establish your business under state law as a tax-exempt entity. Once issued however there are filing requirements imposed by the Internal Revenue Service every year failure of which could lead to automatic revocation after three years of non-compliance.

Reporting Instructions

There may be some U.S formed corporations, limited liability companies, and other similar organization types required to submit beneficial ownership information – who owns/controls them ultimately – according to Financial Crimes Enforcement Network (FinCEN) reports due from January 1st, 2024 onwards still need studying along with necessary compliance measures by affected entities.

Mistakes One Should Not Make While Applying for EIN

Although the process involved in acquiring a Federal Tax ID Number also known as an Employer Identification Number (EIN) for your LLC in Ohio is generally simple, there are several common errors that one must avoid making; these include:

  • Applying for EIN before forming an LLC in Ohio:

One should never apply for a federal tax ID number before their limited liability company in Ohio has been legally established and approved by the relevant state authority like the Ohio Secretary of State located at Ohio Secretary of State, P.O. Box 670, Columbus, OH 43216. Applying for EIN before registering LLC could lead to complications which may necessitate getting a new one afterwards once the business entity has indeed come into existence

  • Providing incorrect or incomplete information on the application:

When applying for employer identification numbers, it’s always important to provide accurate details about your organization such as its legal name, physical address where mail can be sent or received from clients number of members involved among others; failure might result in delays during processing time or even outright denial based on misleading input.

  • Using the wrong filing method:

Although the online application procedure tends to be the fastest and most convenient way of obtaining Federal Tax ID numbers (EINs), some people may not qualify due to various reasons. For example, international applicants without taxpayer identification numbers (TINs) ought to use the telephone instead of online.

  • Applying before determining taxation structure:

It’s vital one knows how their limited liability will taxed whether sole proprietorship, partnership, or corporation thus helping them choose a suitable option while submitting a request since tax laws vary depending on individual circumstances.   

  • Failure to keep records properly:

Once issued with EIN, make sure to store a copy in a safe place in case the original gets lost. So that you don’t have to generate another one unnecessarily. Avoiding these common mistakes will ensure a smooth and efficient process when applying for an EIN for your LLC in Ohio.

Points to Note

  • EIN Renewal: There is no need to renew your EIN; once given it stays with you until there’s any change of ownership or structure that necessitates obtaining another one.
  • Same EIN and for multiple businesses: Every separate business entity including Limited Liability Companies (LLCs) must have its own unique Employer Identification Numbers (EINS). You cannot share a single E.I.N. among various enterprises.
  • Misplaced or Lost EIN: Contact the Internal Revenue Service (IRS) and ask them for another copy of a confirmation letter bearing your Employee Identification Number (EIN) or verification document showing the same information. This will act as proof whenever required.
  • Change in LLC’s Address: Whenever there is any change of location within Limited Liability Company then the Internal Revenue Service needs to be informed about it immediately so that relevant records can be updated accordingly using Form 8822-B (Change of Address or Responsible Party).


What is a Domestic EIN in Ohio?
In Ohio, a Domestic EIN is an Employer Identification Number issued to businesses operating within the state.
How can I apply for a Domestic EIN in Ohio?
You can apply for a Domestic EIN in Ohio online through the IRS website.
Is a Domestic EIN required for all businesses in Ohio?
Yes, all businesses operating in Ohio that have employees need a Domestic EIN.
Can I use the same EIN for multiple businesses in Ohio?
No, each business entity in Ohio must have its own unique Domestic EIN.
How long does it take to receive a Domestic EIN in Ohio?
In Ohio, you will receive your Domestic EIN immediately upon completion of the online application.
Is there a fee to apply for a Domestic EIN in Ohio?
No, applying for a Domestic EIN in Ohio is free of charge.
Do sole proprietors in Ohio need a Domestic EIN?
Sole proprietors in Ohio may not need a Domestic EIN if they do not have employees.
What is the purpose of a Domestic EIN in Ohio?
The Domestic EIN in Ohio is used for tax purposes and to identify businesses.
Can I change the information on my Domestic EIN in Ohio?
Yes, you can update your information online with the IRS in Ohio.
Are nonprofit organizations in Ohio required to have a Domestic EIN?
Yes, nonprofit organizations in Ohio must have a Domestic EIN.
Can I transfer my Domestic EIN to another business in Ohio?
No, a Domestic EIN is specific to each business entity in Ohio.
What happens if I lose my Domestic EIN in Ohio?
You can contact the IRS in Ohio to retrieve your lost Domestic EIN.
Do I need a Domestic EIN if I am a freelancer in Ohio?
Freelancers in Ohio may not need a Domestic EIN if they are operating as sole proprietors.
Can I cancel my Domestic EIN in Ohio?
You cannot cancel a Domestic EIN in Ohio, but you can close your business account with the IRS.
Are there any exceptions to needing a Domestic EIN in Ohio?
Some small businesses in Ohio may be exempt from needing a Domestic EIN, but it is best to check with the IRS.
What types of businesses need a Domestic EIN in Ohio?
All businesses with employees, including partnerships, corporations, and LLCs, need a Domestic EIN in Ohio.
Can I apply for a Domestic EIN in Ohio over the phone?
No, the application for a Domestic EIN in Ohio must be done online or by mail.
Do I need a Domestic EIN in Ohio if I am a contractor?
Contractors in Ohio may not need a Domestic EIN if they are operating as sole proprietors.
Can I use my Domestic EIN from another state if I operate in Ohio?
No, if you are operating in Ohio, you must have a Domestic EIN specific to the state.
How do I apply for a domestic EIN in Ohio?
To apply for a domestic EIN in Ohio, you can visit the IRS website and complete the online application form.
Do I need a domestic EIN in Ohio if I am operating a business in the state?
Yes, if you are operating a business in Ohio, you will need a domestic EIN to identify your business for tax purposes.
How long does it take to get a domestic EIN in Ohio?
Generally, you will receive your EIN for your Ohio business immediately after completing the online application.
Is a domestic EIN in Ohio the same as a state tax ID number?
No, a domestic EIN is a federal tax identification number, while a state tax ID number is issued by the Ohio Department of Taxation for state tax purposes.
Do I need a domestic EIN in Ohio if I am a sole proprietor?
If you are a sole proprietor in Ohio, you may not be required to have a domestic EIN unless you have employees or operate as a partnership or corporation.
Can I apply for a domestic EIN in Ohio by phone?
No, to apply for a domestic EIN in Ohio, you must submit an online application through the IRS website.
Is there a fee to apply for a domestic EIN in Ohio?
No, there is no fee to apply for a domestic EIN in Ohio. It is free to obtain your business’s federal tax identification number.
Can I use my personal Social Security number instead of a domestic EIN for my Ohio business?
It is recommended to obtain a domestic EIN for your Ohio business to separate your personal and business finances and liabilities.
I am a freelancer in Ohio; do I need a domestic EIN for my independent contracting work?
As a freelancer in Ohio, you may not be required to have a domestic EIN if you operate as a sole proprietor and do not have employees.
Can a non-US citizen apply for a domestic EIN for a business in Ohio?
Yes, non-US citizens can apply for a domestic EIN for a business in Ohio as long as they meet the IRS’s identification requirements.
Do I need a domestic EIN in Ohio if I operate an online business based in the state?
Yes, if you operate an online business in Ohio, you will need a domestic EIN to identify your business for federal tax purposes.
Can I cancel a domestic EIN for a business in Ohio if I no longer need it?
You can close your Ohio business EIN account with the IRS if the business has been terminated, sold, or no longer required to operate.
Are there any restrictions on using a domestic EIN in Ohio for tax purposes?
A domestic EIN in Ohio can only be used for federal tax identification; you will still need to comply with state and local tax regulations.
Can I apply for a domestic EIN for a non-profit organization in Ohio?
Yes, you can apply for a domestic EIN for a non-profit organization based in Ohio to identify the entity for federal tax-exempt status.
Can I change the address associated with my domestic EIN in Ohio?
You can update the address associated with your domestic EIN in Ohio by completing the appropriate form on the IRS website.
How do I verify the validity of a domestic EIN for a business in Ohio?
You can verify the validity of a domestic EIN for a business in Ohio by contacting the IRS or using the online EIN verification tool.
Can I use a domestic EIN for a business registered in Ohio if I move to a different state?
Yes, a domestic EIN for a business registered in Ohio can be used even if you move the business to a different state.
Do I need to renew my domestic EIN for a business in Ohio?
No, a domestic EIN assigned to a business in Ohio does not expire, so there is no need to renew it unless the business changes its entity type.

Also Read


Getting an Employer Identification Number (EIN) from Ohio is a necessary step for any LLC. The process is not complicated, but it is important to know what is required and follow all necessary steps in order to comply fully with local and federal laws.

This article depicts how to get your LLC’s EIN in Ohio by avoiding mistakes that many people make. There are several benefits of having an EIN for your business such as separating personal and company finances, establishing credibility, and protecting against identity thefts among others also makes hiring employees easy. Having a professional LLC formation service, like ZenBusiness, that offers EIN services in their formation packages.

Remember always consult with experts like accountants or lawyers if there are any questions specific about getting an EIN for an LLC registered in Ohio. They can give advice based on individual circumstances.

Leave a Comment