How to Change Business Name in Maryland


Steve Goldstein
Steve Goldstein
Business Formation Expert
Steve Goldstein runs LLCBuddy, helping entrepreneurs set up their LLCs easily. He offers clear guides, articles, and FAQs to simplify the process. His team keeps everything accurate and current, focusing on state rules, registered agents, and compliance. Steve’s passion for helping businesses grow makes LLCBuddy a go-to resource for starting and managing an LLC.

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Change Business Name in Maryland

Changing a business name can give your company a new lease on life, but following the correct legal procedures is essential to ensure a smooth transition. The name is the first identity of your business. If you run it for a while and then decide to change, you must update the new name everywhere. In Maryland, popularly known as The Old Line State, the process of modifying your business name can be quite straightforward, provided you adhere to the necessary rules and regulations.

You must follow some steps and regulations while changing your business name. For example, if you start an LLC in Maryland, you must follow specific regulations the Maryland state government sets. The current population of the so-called The Old Line State is 6,298,325. Changing the name of your existing business in any city (especially in the capital, Annapolis) might affect your business reputation and existing customers adversely. Hence, before you change the name of your business, make sure the decision is rightfully taken.

Technically, the process of changing your business name in Maryland involves three major steps. In this article, I have shared how to change a business name in Maryland. To learn everything about changing a business name, I recommend you read the whole article till the end.

Reasons to Change a Business Name in Maryland

  1. Rebranding: A business may want to change its name in Maryland to reflect the new brand identity, target a different market, or signify a shift in the company’s vision and goals.
  2. Merger or acquisition: If a business in Maryland merges with or is acquired by another company, a name change may be necessary to represent the combined entity accurately.
  3. Legal reasons: A business in Maryland may need to change its name due to trademark disputes, cease and desist letters, or other legal issues.
  4. Expanding to new markets: If a business in Maryland is looking to expand into new regions or countries, a name change may be needed to avoid confusion with existing businesses in those markets or to appeal to a broader audience.
  5. Negative associations: A business in Maryland may want to change its name if the current name has become associated with negative events, such as scandals or poor customer experiences.
  6. Simplifying the name: A business in Maryland may choose to change its name to a simpler or more memorable one, making it easier for customers to remember and find.
  7. Reflecting a change in ownership: If a business in Maryland changes ownership, the new owners might change the business name.

Things to Consider Before Changing Your Business Name in Maryland

There are a few things to consider before you change your existing business name. A business name change is a huge decision for any company. Changing the business name in Maryland frequently is neither easy nor desirable. If it is absolutely necessary to change the business name, you must consider the following points-

  1. Legal requirements: Ensure you follow the necessary legal steps to change your business name in Maryland.
  2. Name availability: Search the Maryland business registry to make sure your desired new name is available and does not infringe on any existing trademarks or business names.
  3. Impact on branding and marketing: Assess how a name change will affect your existing brand identity, marketing materials, and overall company image in Maryland.
  4. Customer perception and loyalty: Consider how your current customers in Maryland will react to a name change and whether it may cause confusion or negatively impact customer loyalty.
  5. Costs associated with the name change: Changing your business name in Maryland may involve costs such as new signage, website updates, and reprinting marketing materials. Be sure to budget for these expenses.
  6. Updating licenses and permits: You must update any licenses, permits, and registrations with the new business name in Maryland.
  7. Maintaining continuity: Consider maintaining continuity with your old name during the transition period and address any potential confusion among customers and clients in Maryland.
  8. Tax implications: Consult with a tax professional to understand any tax consequences or implications of changing your business name in Maryland.
  9. Reputation management: Be prepared to manage your online reputation during the transition, as customers may leave reviews or comments on social media related to the business name change.

How to Change a Business Name in Maryland

Changing your business name in Maryland is not difficult, as I mentioned. But, before we start with the steps, you must know that one must follow some LLC naming guidelines while naming their LLC. Based on the type of business structure, naming guidelines may vary. Following are some of the guidelines an LLC must follow while changing the business name-

  • The name should be available to use
  • Any other business does not use the name.
  • The new name must include “LLC” if it is a limited liability company.
  • The name should not be confused with a government entity, such as banks, treasury, or any governmental organization.

Read Maryland LLC name search to learn about LLC naming if you form an LLC. Now, let’s dive into the steps to change the business name-

Step 1: Choose the New Name for Your Business

The first step is to choose a new name for your business. Many people file a DBA (Doing Business As) or a Fictitious Name before filing their business with the SOS. Later, they can change that name and get a new one when filing their business. When you decide to change the name of your business, you can search for the name to check if the new name is already taken or available for you to use.

To choose a new name, you must go through the same process you did when you first named your business. You go to the Maryland SOS, search for the name, check if the name is available to use if it is available, finalize it and proceed to the next step.

Step 2: Prepare Documents to File the Amendment

As soon as you are ready with the new business name, you must start preparing to file the Maryland Amendment. Along with the name change form, you must submit the following details,

  • Current business name
  • New business name
  • The entity number of the business – issued by Maryland state
  • Board of Directors’ approval statement (for corporations)
  • Information of shares (if applicable)
  • Signatures of members (LLC) or Shareholders (Corporation)
  • Maryland amendment filing fee

You must submit the above-mentioned list of details to the Maryland SOS while filing the new business name. Ensure the details you provide for the Amendment are consistent with the initial filing documents. Failing to do so might result in the cancellation of the registration.

Step 3: File the Maryland Amendment

Once everything is arranged and checked, you can file the Amendment. You must amend Maryland LLC Articles of Organization for LLC or amend Maryland Articles of Incorporation for the corporation. Remember, you must attach the name reservation form with the Amendment forms. You can file it online or by mail, whichever is available.

What Will Happen If I Change My Business Name in Maryland

You can change the name of your business in Maryland. You must file the Amendment for changing your name to the Maryland Secretary of State. The process of filing the amendment is the same for an LLC and a corporation. However, the forms are different. The forms are available on the official website of Maryland Secretary of State.

It is recommended to check if the name change is absolutely necessary. Because it can affect the whole business. In some cases, it is better to start a new Business than change the name of an existing one.

– LLCBuddy Editorial Team

Things to do After Filing the Maryland Amendment

As soon as you are done with the filing process, you must update the new business name in other areas as well. Following are some points to consider after you change your business name in Maryland-

  • Legal documents: Maryland statement of information, loan documents, active legal contracts, or any other legal documents must be amended with the changed name.
  • Informing stakeholders: Ensure that you communicate the name change effectively to all your stakeholders, including employees, customers, suppliers, and partners in Maryland.
  • City/local registration: Some cities/local authorities in Maryland might need business registration. If your city has the same rule, then you must register your new business name with the city by submitting appropriate documents.
  • Business License: The business licenses you obtained previously to run a business in Maryland have the current name of your business. Hence, you must update your new name with the proper department to obtain appropriate business licenses and permits.
  • Bank Accounts: It is obvious that all your business accounts in Maryland have a current business name. Once you change the name, file the amendment, and pay the fees, you must update the bank accounts to avoid any inconvenience.
  • Internal Revenue Service (IRS): It is essential to update the IRS once you change your business name in Alabama. Neglecting to notify the IRS and other relevant entities may lead to confusion and disorganization within your business operations. It is absolutely necessary to amend with the IRS once you change the current business name in Maryland. Failing to amend with the IRS or any other places results in confusion and disorganization of the business.
  • Others: If you have employees, you must inform the employment development authority of the name change. Additionally, it is important to update various business permits and other legal documents as needed.
  • Website: Finally, if you have a domain, update the name there to avoid confusion. Signage, visiting cards, merchandise, and any other places where your business name is mentioned should be updated. Changing the domain name will not be a good idea as it can affect your SEO results.

FAQs

How do I change my business name in Maryland?
In Maryland, you must file a Certificate of Assumed Name with the Maryland Department of Assessments and Taxation.
How much does it cost to change my business name in Maryland?
The fee for filing a Certificate of Assumed Name in Maryland is $25.
What information do I need to change my business name in Maryland?
When changing your business name in Maryland, you must provide your existing business name, the assumed name of your business, and the names and addresses of all individuals involved in the business.
Can I use an assumed name in Maryland?
Yes, you can use an assumed name in Maryland as long as you register it with the Maryland Department of Assessments and Taxation.
Are there any restrictions on the assumed name I can use in Maryland?
Yes, you cannot use a name that is too similar to an existing business in the same industry. You also cannot use an assumed name that implies you are part of the government or that you are a public agency.
How long does it take to change my business name in Maryland?
Generally, it takes one to two business days to process a Certificate of Assumed Name in Maryland.
What happens if I don’t file a Certificate of Assumed Name in Maryland?
If you do not file a Certificate of Assumed Name in Maryland, you may be subject to fines and penalties.
Do I need to register a fictitious name in Maryland?
No, you do not need to register a fictitious name in Maryland.
Do I need to register a DBA in Maryland?
Yes, you must register a DBA (Doing Business As) in Maryland if you wish to use an assumed name.
Is there a difference between filing a DBA and a Certificate of Assumed Name in Maryland?
Yes, a DBA is a trade name for a sole proprietorship or general partnership, while a Certificate of Assumed Name is for a limited liability company or a corporation.
What is a trade name in Maryland?
A trade name in Maryland is the same as a DBA (Doing Business As) and is used to register a business name other than the legal name of a sole proprietorship or general partnership.
Is a trade name the same as an assumed name in Maryland?
Yes, a trade name and an assumed name are the same in Maryland.
How do I renew my Certificate of Assumed Name in Maryland?
Your Certificate of Assumed Name must be renewed every five years in Maryland. You must file an Application of Renewal of Certificate of Assumed Name with the Department of Assessments and Taxation.
Do I need to register a trade name in Maryland?
Yes, if you are a sole proprietorship or general partnership, you must register a trade name in Maryland.
What is a fictitious name in Maryland?
A fictitious name is a name other than the legal name of a business. Fictitious names are not registered in Maryland.
Can I use a fictitious name for my business in Maryland?
No, you cannot use a fictitious name for your business in Maryland. You must use an assumed name or a trade name.
How do I advertise my assumed name in Maryland?
You must publish your assumed name in two local newspapers in Maryland. You must also sign a statement verifying you have complied with the advertising requirements.
How long do I have to advertise my assumed name in Maryland?
You must advertise your assumed name for at least two weeks in two local newspapers in Maryland.
Do I need to file an assumed name in Maryland if I am the sole proprietor of a business?
No, you do not need to file an assumed name in Maryland if you are the sole proprietor of a business.
Do I need to file an assumed name in Maryland if I am a general partner in a partnership?
Yes, you must file an assumed name in Maryland if you are a general partner in a partnership.
Do I need to register a trade name in Maryland if I am a corporation?
No, you do not need to register a trade name in Maryland if you are a corporation.
How often do I need to renew my assumed name in Maryland?
You must renew your assumed name in Maryland every five years.
Who can file a Certificate of Assumed Name in Maryland?
Any individual, business, or organization can file a Certificate of Assumed Name in Maryland.
What is the penalty for failing to register an assumed name in Maryland?
If you fail to register an assumed name in Maryland, you may be subject to fines and penalties.
What is the penalty for failing to renew an assumed name in Maryland?
If you fail to renew an assumed name in Maryland, you may be subject to fines and penalties.
Do I need to register my assumed name in any other states besides Maryland?
That depends on the type of business you are engaging in. If you are conducting business in other states, you may need to register your assumed name in those states as well.
What is the process for changing a business name in Maryland?
In order to change the name of a business in Maryland, the entity must file a certificate of amendment with the Maryland Department of Assessments and Taxation (SDAT). The certificate must include the current name of the entity, the new name of the entity, and the effective date of the name change.
Are there any special requirements for changing a business name in Maryland?
Yes, depending on the type of business entity. A limited liability company must include a statement of cancellation and dissolution of the original entity in the certificate of amendment. A corporation must include a statement of merger and consolidation of the original entity in the certificate of amendment.
Is there a fee associated with changing a business name in Maryland?
Yes, there is a filing fee of $50 to file a certificate of amendment with the Maryland Department of Assessments and Taxation.
How long does it take to change a business name in Maryland?
The processing time for a certificate of amendment can range from 2-6 weeks.
Is it necessary to update a business’s EIN after changing its name in Maryland?
Yes, it is necessary to update the business’s EIN with the IRS after a name change.
Are there any other forms that must be filed in Maryland when changing a business name?
Depending on the type of business entity, a business may need to file additional forms with the state or federal government. For example, a corporation may need to file an amendment with the SEC, and a limited liability company may need to file an amendment to its operating agreement.
Are there any publications required when changing a business name in Maryland?
Yes, a business must publish notice of the name change in a newspaper of general circulation in the county in which the business is registered with the Maryland Department of Assessments and Taxation.
Is there a deadline to file a certificate of amendment in Maryland?
Yes, any certificate of amendment must be filed within 90 days of the date of the name change.

Also Read

Why Maryland Change Business Name is So Important

In today’s fast-paced and constantly evolving business world, the name of a company is often the first thing that potential customers see and remember. It is like a calling card, a representation of what the business stands for and what it offers to its clients. Therefore, it is crucial that a business name accurately reflects the core values and mission of the company. By changing the name of a business to something more inclusive and representative of its values, it ensures that the company is staying true to its principles and is in tune with the needs and demands of its customers.

In the case of the Maryland business, changing its name is a step towards ensuring that it is seen as a modern and forward-thinking company. By embracing a new name that speaks to diversity, innovation, and inclusivity, the business is signaling to its customers and the public that it is committed to fostering a culture of acceptance and unity. This is essential in our increasingly diverse and interconnected world, where consumers are more conscious than ever of the values and ethics of the companies they support.

Moreover, changing the name of a business can also have a positive impact on its employees. A company name is not just a label; it is a reflection of the company’s culture and values. By changing its name to align with more inclusive and progressive values, the Maryland business is sending a message to its employees that it values and respects their diversity and individuality. This can boost morale, loyalty, and productivity among employees, creating a more positive and inclusive work environment.

Additionally, changing a business name can also have a significant impact on the community in which the business operates. By choosing a name that is more inclusive and representative of the diverse population of Maryland, the business is not only acknowledging the importance of diversity and unity but also contributing to the overall sense of community and belonging. This can create a ripple effect, inspiring other businesses to follow suit and adopt more inclusive practices, ultimately leading to a more harmonious and united community.

In conclusion, the decision to change the name of a business, such as the case of the Maryland business, is not just a trivial matter. It is a reflection of the company’s values, a signal of its commitment to diversity and inclusivity, and a powerful message to its customers, employees, and community. By recognizing the importance of a name change and embracing it wholeheartedly, businesses can create a more positive, progressive, and inclusive future for themselves and the society in which they operate.

Conclusion

It is not desirable to change business names frequently. But if it is required, you must change it. Whether you are rebranding or restructuring your company, this guide walks you through the essential steps to change your business name in Maryland efficiently and effectively. The process of changing the name and filing the amendment form in Maryland is not so difficult. However, a list of details is needed to submit. Make sure they all are accurate and consistent with the previous filing documents.

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