How to Change Business Name in Washington


Steve Bennett
Steve Bennett
Business Formation Expert
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Change Business Name in Washington

Changing a business name can give your company a new lease on life, but following the correct legal procedures is essential to ensure a smooth transition. The name is the first identity of your business. If you run it for a while and then decide to change, you must update the new name everywhere. In Washington, popularly known as The Evergreen State, the process of modifying your business name can be quite straightforward, provided you adhere to the necessary rules and regulations.

You must follow some steps and regulations while changing your business name. For example, if you start an LLC in Washington, you must follow specific regulations the Washington state government sets. The current population of the so-called The Evergreen State is 7,999,503. Changing the name of your existing business in any city (especially in the capital, Olympia) might affect your business reputation and existing customers adversely. Hence, before you change the name of your business, make sure the decision is rightfully taken.

Technically, the process of changing your business name in Washington involves three major steps. In this article, I have shared how to change a business name in Washington. To learn everything about changing a business name, I recommend you read the whole article till the end.

Reasons to Change a Business Name in Washington

  1. Rebranding: A business may want to change its name in Washington to reflect the new brand identity, target a different market, or signify a shift in the company’s vision and goals.
  2. Merger or acquisition: If a business in Washington merges with or is acquired by another company, a name change may be necessary to represent the combined entity accurately.
  3. Legal reasons: A business in Washington may need to change its name due to trademark disputes, cease and desist letters, or other legal issues.
  4. Expanding to new markets: If a business in Washington is looking to expand into new regions or countries, a name change may be needed to avoid confusion with existing businesses in those markets or to appeal to a broader audience.
  5. Negative associations: A business in Washington may want to change its name if the current name has become associated with negative events, such as scandals or poor customer experiences.
  6. Simplifying the name: A business in Washington may choose to change its name to a simpler or more memorable one, making it easier for customers to remember and find.
  7. Reflecting a change in ownership: If a business in Washington changes ownership, the new owners might change the business name.

Things to Consider Before Changing Your Business Name in Washington

There are a few things to consider before you change your existing business name. A business name change is a huge decision for any company. Changing the business name in Washington frequently is neither easy nor desirable. If it is absolutely necessary to change the business name, you must consider the following points-

  1. Legal requirements: Ensure you follow the necessary legal steps to change your business name in Washington.
  2. Name availability: Search the Washington business registry to make sure your desired new name is available and does not infringe on any existing trademarks or business names.
  3. Impact on branding and marketing: Assess how a name change will affect your existing brand identity, marketing materials, and overall company image in Washington.
  4. Customer perception and loyalty: Consider how your current customers in Washington will react to a name change and whether it may cause confusion or negatively impact customer loyalty.
  5. Costs associated with the name change: Changing your business name in Washington may involve costs such as new signage, website updates, and reprinting marketing materials. Be sure to budget for these expenses.
  6. Updating licenses and permits: You must update any licenses, permits, and registrations with the new business name in Washington.
  7. Maintaining continuity: Consider maintaining continuity with your old name during the transition period and address any potential confusion among customers and clients in Washington.
  8. Tax implications: Consult with a tax professional to understand any tax consequences or implications of changing your business name in Washington.
  9. Reputation management: Be prepared to manage your online reputation during the transition, as customers may leave reviews or comments on social media related to the business name change.

How to Change a Business Name in Washington

Changing your business name in Washington is not difficult, as I mentioned. But, before we start with the steps, you must know that one must follow some LLC naming guidelines while naming their LLC. Based on the type of business structure, naming guidelines may vary. Following are some of the guidelines an LLC must follow while changing the business name-

  • The name should be available to use
  • Any other business does not use the name.
  • The new name must include “LLC” if it is a limited liability company.
  • The name should not be confused with a government entity, such as banks, treasury, or any governmental organization.

Read Washington LLC name search to learn about LLC naming if you form an LLC. Now, let’s dive into the steps to change the business name-

Step 1: Choose the New Name for Your Business

The first step is to choose a new name for your business. Many people file a DBA (Doing Business As) or a Fictitious Name before filing their business with the SOS. Later, they can change that name and get a new one when filing their business. When you decide to change the name of your business, you can search for the name to check if the new name is already taken or available for you to use.

To choose a new name, you must go through the same process you did when you first named your business. You go to the Washington SOS, search for the name, check if the name is available to use if it is available, finalize it and proceed to the next step.

Step 2: Prepare Documents to File the Amendment

As soon as you are ready with the new business name, you must start preparing to file the Washington Amendment. Along with the name change form, you must submit the following details,

  • Current business name
  • New business name
  • The entity number of the business – issued by Washington state
  • Board of Directors’ approval statement (for corporations)
  • Information of shares (if applicable)
  • Signatures of members (LLC) or Shareholders (Corporation)
  • Washington amendment filing fee

You must submit the above-mentioned list of details to the Washington SOS while filing the new business name. Ensure the details you provide for the Amendment are consistent with the initial filing documents. Failing to do so might result in the cancellation of the registration.

Step 3: File the Washington Amendment

Once everything is arranged and checked, you can file the Amendment. You must amend Washington LLC Certificate of Formation for LLC or amend Washington Articles of Incorporation for the corporation. Remember, you must attach the name reservation form with the Amendment forms. You can file it online or by mail, whichever is available.

What Will Happen If I Change My Business Name in Washington

You can change the name of your business in Washington. You must file the Amendment for changing your name to the Washington Secretary of State. The process of filing the amendment is the same for an LLC and a corporation. However, the forms are different. The forms are available on the official website of Washington Secretary of State.

It is recommended to check if the name change is absolutely necessary. Because it can affect the whole business. In some cases, it is better to start a new Business than change the name of an existing one.

LLCBuddy Editorial Team

Things to do After Filing the Washington Amendment

As soon as you are done with the filing process, you must update the new business name in other areas as well. Following are some points to consider after you change your business name in Washington-

  • Legal documents: Washington statement of information, loan documents, active legal contracts, or any other legal documents must be amended with the changed name.
  • Informing stakeholders: Ensure that you communicate the name change effectively to all your stakeholders, including employees, customers, suppliers, and partners in Washington.
  • City/local registration: Some cities/local authorities in Washington might need business registration. If your city has the same rule, then you must register your new business name with the city by submitting appropriate documents.
  • Business License: The business licenses you obtained previously to run a business in Washington have the current name of your business. Hence, you must update your new name with the proper department to obtain appropriate business licenses and permits.
  • Bank Accounts: It is obvious that all your business accounts in Washington have a current business name. Once you change the name, file the amendment, and pay the fees, you must update the bank accounts to avoid any inconvenience.
  • Internal Revenue Service (IRS): It is essential to update the IRS once you change your business name in Alabama. Neglecting to notify the IRS and other relevant entities may lead to confusion and disorganization within your business operations. It is absolutely necessary to amend with the IRS once you change the current business name in Washington. Failing to amend with the IRS or any other places results in confusion and disorganization of the business.
  • Others: If you have employees, you must inform the employment development authority of the name change. Additionally, it is important to update various business permits and other legal documents as needed.
  • Website: Finally, if you have a domain, update the name there to avoid confusion. Signage, visiting cards, merchandise, and any other places where your business name is mentioned should be updated. Changing the domain name will not be a good idea as it can affect your SEO results.

FAQs

Is it necessary to register a new business name in Washington?
Yes. Companies and LLCs are required to register a new business name in Washington with the Secretary of State.
What is the process for changing a business name in Washington?
The process for changing a business name in Washington includes filing a business name amendment with the Secretary of State and updating the registration with the Washington Department of Revenue.
Is there a fee associated with changing a business name in Washington?
Yes, there is a fee for changing a business name in Washington. The fee is $30.
How long does it take to change a business name in Washington?
The processing time for changing a business name in Washington is typically 2-3 weeks.
Does changing a business name in Washington require a new business license?
Yes, changing a business name in Washington will require a new business license with the Washington Department of Revenue.
Does changing a business name in Washington require a new website domain name?
Yes, changing a business name in Washington will require a new website domain name.
Does changing a business name in Washington require a new bank account?
Yes, changing a business name in Washington may require a new bank account. It is best to check with your bank to confirm their requirements.
Do I need to notify the IRS if I change my business name in Washington?
Yes, it is recommended to notify the IRS of a business name change in Washington.
Do I need to notify my customers if I change my business name in Washington?
Yes, it is recommended to notify your customers of a business name change in Washington.
Do I need to notify the Washington Secretary of State if I change my business name in Washington?
Yes, it is required to notify the Washington Secretary of State of a business name change in Washington by filing a business name amendment.
Do I need to notify the Washington Department of Revenue if I change my business name in Washington?
Yes, it is required to notify the Washington Department of Revenue of a business name change in Washington by updating your registration.
What documents are required to change a business name in Washington?
The documents required to change a business name in Washington include a business name amendment form, a business license application, and any other required documents.
Does changing a business name in Washington affect my EIN?
No, changing a business name in Washington does not typically affect your EIN.
Do I need to update my business name on my federal and state tax returns if I change my name in Washington?
Yes, you will need to update your business name on your federal and state tax returns if you change your name in Washington.
What other documents need to be updated if I change my business name in Washington?
Other documents that need to be updated if you change your business name in Washington include business contracts, leases, bank accounts, website domain names, and any other documents associated with the business.
Does changing a business name in Washington affect my business insurance?
Yes, it is important to notify your business insurance provider of a business name change in Washington.
Does changing a business name in Washington require a new trademark?
Yes, changing a business name in Washington may require a new trademark.
Is there a time limit for changing a business name in Washington?
No, there is no time limit for changing a business name in Washington.
Can I change a business name in Washington without filing a business name amendment?
No, it is required to file a business name amendment with the Washington Secretary of State in order to change a business name in Washington.
Is there a penalty for not updating a business name in Washington?
Yes, failure to update the business name in Washington may result in fines and penalties.
How do I check the availability of a business name in Washington?
You can check the availability of a business name in Washington by searching the state’s online database.
Do I need to update my business name on social media accounts if I change my name in Washington?
Yes, it is important to update your business name on all social media accounts if you change your name in Washington.
Is there a minimum character length required for a business name in Washington?
Yes, the minimum character length for a business name in Washington is three characters.
Can I change the type of business entity when changing a business name in Washington?
Yes, you can change the type of business entity when changing a business name in Washington.
Does changing a business name in Washington require a new logo?
No, changing a business name in Washington does not require a new logo. However, you may choose to update your logo to reflect the new name.
What other states do I need to file a business name amendment in if I change my name in Washington?
If you have registered the business name in other states, you will need to file a business name amendment in those states as well.
How do I update my business name if I have registered with the Washington Department of Revenue?
You can update your business name with the Washington Department of Revenue by filing a business name amendment with the Secretary of State.
What do I need to do if I want to keep the same business name in Washington?
If you want to keep the same business name in Washington, you will need to file a business name amendment with the Secretary of State.
Can a business name change be conducted online in Washington?
Yes, you can file a Certificate of Amendment online through the Washington Secretary of State’s office.
Is a business name change in Washington required to be published in a newspaper?
No, a business name change in Washington does not need to be published in a newspaper.
Are there any restrictions on changing a business name in Washington?
Yes, a business name cannot be misleading or deceptive, and must be distinguishable from any other existing business names or trademarks.

Also Read

Why Washington Change Business Name is So Important

For too long, Native Americans have been subjected to derogatory stereotypes and caricatures in popular culture, perpetuating harmful narratives that minimize their individuality and cultural contributions. By renaming the state’s businesses, Washington is taking an important stand against this historical injustice and reclaiming the agency and dignity of indigenous communities.

Changing the names of businesses that are based on offensive terms and imagery is an acknowledgement of the pain and harm caused by racial slurs and stereotypes. It is a powerful statement that shifts the narrative from one of exploitation and dehumanization to one of respect and recognition. It sends a message to Native American communities that their voices matter and that their identities deserve to be honored and respected.

Moreover, the decision to change Washington’s business name is a positive step towards building a more inclusive and equitable society. By eliminating offensive language and imagery from public spaces, we can create a more welcoming and respectful environment for all individuals, regardless of their race or ethnicity. This change not only benefits Native Americans, but also contributes to the creation of a more culturally sensitive and aware society.

Furthermore, renaming businesses in Washington is an important act of reconciliation and healing. It acknowledges the historical injustices suffered by Native American communities and seeks to rectify past wrongs. By changing these names, we are demonstrating a commitment to confronting and addressing our country’s legacy of racism and discrimination.

It is crucial for us to remember that words have power. The names we use have the ability to shape our perceptions, attitudes, and behaviors. By removing derogatory and racially insensitive language from our public spaces, we are taking a proactive step towards creating a more compassionate, understanding, and respectful society.

In conclusion, the decision to change Washington’s business name is a significant and necessary action in the ongoing fight for racial justice and equality. It is a tangible demonstration of our commitment to honoring the identities and perspectives of all individuals, especially those who have been historically marginalized and oppressed. This change represents a crucial step towards building a more inclusive, equitable, and compassionate society for all.

Conclusion

It is not desirable to change business names frequently. But if it is required, you must change it. Whether you are rebranding or restructuring your company, this guide walks you through the essential steps to change your business name in Washington efficiently and effectively. The process of changing the name and filing the amendment form in Washington is not so difficult. However, a list of details is needed to submit. Make sure they all are accurate and consistent with the previous filing documents.

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