Meeting Management Statistics

Meeting Management Statistics 2023: Facts about Meeting Management outlines the context of what’s happening in the tech world.

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Top Meeting Management Statistics 2023

☰ Use “CTRL+F” to quickly find statistics. There are total 66 Meeting Management Statistics on this page 🙂

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Meeting Management “Latest” Statistics

• According to 2018 Workplace Distraction Report, regular days with no meetings were chosen by 23% of respondents as a solution for their business to lessen workplace distraction.^[1]
• More than a third (37%) of professionals consider unnecessary meetings to be the biggest cost to their organization.^[1]
• 23% of professionals in the USA spend time in meetings, while the 23% of German professionals spend 2 and a half hours in meetings every week.^[1]
• If given the opportunity to video conference, 57% of respondents would travel less and telecommute more, and 67% would have more interaction with coworkers and feel more at ease working in remote offices more often.^[1]
• 60% of status meeting attendees reported that preparing for a status meeting takes longer than the meeting itself (4.6 hours vs. 4.5 hours).^[1]
• 88% of respondents said that they feel less at ease making video calls than they do making voice ones. (LoopUp, 2018)^[1]
• An overwhelming 79% of Americans felt that one or two team members often led meetings’ talks and ideas.^[1]
• 61% of the highest paid C-suite executives don’t know what their goals will be once they start working.^[1]
• Apart from being more engaged during video conferences, employees are also more prepared, 63% admitted to spending more time preparing for a video conference call than an in person meeting.^[1]
• Baby Boomers feel in-person meetings is the communication mode that makes them the happiest the most strongly (85%), Gen X and Millennials less so (71% and 62%, respectively) and Gen Z least so (46%).^[1]
• Conference calls have a serious security hole that is often ignored, as 70% of callers say it’s perfectly acceptable to discuss sensitive material but only 50% say it’s likewise usual to not know who is on the call.^[1]
• Employees acknowledge doing a variety of tasks while in meetings, with checking email coming in at 69%, working on other projects at 49%, and eating at 44% .^[1]
• At the root of the problem is a lack of face to face communication that holds employees accountable and reduces multitasking. 56% say they multitask most often on phone conferences, and that number drops to 16% during in person meetings and most significantly to 4% during video conferences.^[1]
• Meetings typically lasted between 30 and 1 hour, 49% for up to 12 hours, 7% for less than 30 minutes, and 7% for more than 2 hours.^[1]
• 51% of employees are invited to meetings that are irrelevant to them, a misuse of time and resources.^[1]
• According to Klaxoon (2019), 41% of workers attended more meetings in the last year while only 14% took part in fewer meetings.^[1]
• More than three quarters of people (78%) feel that their meeting schedule is either always or sometimes out of control and most blame their crazy meeting schedules upper management (38%) or their direct manager (16%).^[1]
• Almost two thirds (71%) of working people waste time each week because of pointless or postponed meetings.^[1]
• Finance executives attend meetings for 24% of their time on average. According to finance executives, meetings squander on average 21% of their time.^[1]
• One-on-one meetings increased by 18% and check-ins and team social meetings grew by 10%, with half of these new meetings taking place on a recurring basis.^[1]
• Only 22% of people regularly take conference calls from their mobile device, and only 7% regularly join via voice-over-IP (VoIP).^[1]
• Poorly organized or cancelled meetings pose the biggest time drain to businesses in the UK, with 40% of employees believing this is the biggest threat to their company’s time.^[1]
• In-person meetings are valued roughly equally by remote and non remote employees (47.11% vs. 46.67%).^[1]
• Sixty four of workers have more meetings than they did a year ago, and 43% of employees have more unplanned meetings. (Blue Jeans Network by Verizon, 2018)^[1]
• The typical meeting lasts an hour, with 54% of business people reporting that their meetings typically last between 30 minutes and an hour.^[1]
• In meetings throughout America, the most important elements that affect decision making are best idea (38%), group thought (29%), senior management (25%) and team vote (9%).^[1]
• The types of meetings respondents have on a regular basis include: internal collaborations and meetings (73%); external meetings with customers, vendors, or partners (56%); presentations (57%); events and webinars (42%); and training (51%).^[1]
• This increases the likelihood of a single tardy participant and helps to explain why, on average, 37% of meetings start late.^[1]
• According to workers, helpful and/or productive meetings take up 10% of their week, whereas useless meetings take up 8% of their time.^[1]
• The Bureau of Labor Statistics estimates that the number of jobs for meeting and event planners will increase by 11% between 2016 and 2026.^[2]
• However, 98% of U.S. government workers agree that in person meetings are crucial for their organization.^[2]
• A collaborative document is still not being used by 51% of participants to record meeting notes.^[3]
• One of the biggest pet peeves, according to 64% individuals, is when one person dominates the talk. Go around the room and get input from the team members who are more reserved.^[3]
• Despite the fact that successful remote work requires asynchronous communication, 36.78% individuals indicated they had never heard of asynchronous meetings.^[3]
• 80% of those who utilize a meeting productivity tool like fellow report that they typically or always follow up after the meeting on meeting action items.^[3]
• Weekly team meetings are the most typical sort of meeting, with 89% indicating they go to one per week.^[3]
• Only 17% of senior executives from various sectors said that meetings are typically effective uses of both group and individual time.^[4]
• 30% of planners wouldn’t attend in-person meetings under any circumstances, and an additional 32.7% would attend only if the meetings were both small and local. A mere 14% have no qualms whatsoever. (EventMB, 2020)^[5]
• Internal team meetings and trainings are the most popular form of meeting activity in North America, accounting for 17% of the market in 2020.^[5]
• 53% of visitors in the U.S. attend corporate and business meetings, 18% attend conventions, conferences, and congresses without an exhibition floor, and 16% attend trade fairs or conferences with an exhibiting component.^[5]
• Internal team meetings/trainings represent 19% for Europe, 16% for Asia Pacific and 19% for Central/South America.^[5]
• According to 45% of senior executives, the only way to enhance productivity among the workforce would be to reduce meetings to only one day each week.^[6]
• 49% of workers acknowledged to multitasking during meetings rather than paying attention to the agenda.^[6]
• In meetings, 76% of professionals prefer face to face communication over phone calls or video conferencing.^[6]
• 95% of professionals believe that face to face interactions are better for fostering professional connections.^[6]
• More than 35% of workers discovered that they squander 2 to 5 hours every day on calls and meetings yet produce no results.^[6]
• Since the pandemic, the rate of one-on-one meetings increased by 18%, and check-ins and team social meetings increased by 10%, with half the meetings taking place regularly.^[6]
• Younger workers are 10% more likely to be concerned by persons eating in meetings but 15% less likely to be bothered by mobile phone use.^[6]
• The percentage of persons who prefer face-to-face meetings falls to 68% for those who attend meetings often.^[7]
• Top managers might spend up to 50% of their time in meetings and intermediate managers up to 35%.^[7]
• Meetings conducted through audio or video conferencing are now preferred by 20% and 12% of participants, respectively.^[7]
• According to reports, 17% of meetings were rated as great. 42% of respondents rated themselves as excellent, 25% as neutral, and 15% as terrible or worse.^[7]
• Busy professionals with 15 or more meetings average a 10.13 hour workday, or 50.7 hour workweek, increasing 13.2% from 9.0 hours in February 2020.^[8]
• Meeting demands have prompted employees to add an extra 7 hours to their weekly schedules in only 20 short months, as the number of meetings has climbed by over 70%.^[8]
• The average meeting duration has reduced by 10.9% since February 2020, when it was 56.8 minutes.^[8]
• One-on-one meetings were found to be the largest increase in the overall rise in the total number of meetings on the calendar, accounting for 79.6% of new meetings.^[8]
• Less than 10% of participants attend up to 70% of their meetings in person, while only 23% attend up to 30% of their meetings in person.^[8]
• We discovered that more than 40% of one-on-one meetings are rescheduled on a weekly basis, requiring an average of over 10 minutes each new scheduling.^[8]
• 64% of event professionals say their overall meeting spend is increasing in 2022 (AMEX, 2021).^[9]
• 85% of senior managers, executives, and board members agree that in-person meetings are essential to the success of their organization.^[9]
• 88% of respondents expect meetings in 2022 will have an in-person component (AMEX, 2021).^[9]
• Meeting, convention, and event planner jobs are expected to increase by 18% between 2020 and 2030, which is substantially faster than the average for all professions.^[10]
• 70% of professionals think that morning, specifically between 8am-12pm, is the best time to hold a meeting.^[11]
• 57% of professionals think that improperly attended meetings are the biggest cost to their company.^[11]
• Meetings take up 15% of an organization’s total time. Waste from ineffective meetings totals more than $37 billion annually.^[12]
• The University of North Carolina surveyed 182 senior managers in various industries and 65% of them said that meetings keep them from completing their task.^[13]

Also Read

How Useful is Meeting Management

Meeting management refers to the skills and strategies that facilitate efficient and effective meetings. These include setting clear objectives, creating an agenda, assigning roles and responsibilities, keeping participants engaged, and ensuring follow-up actions are implemented. When done well, meeting management can transform a chaotic and unproductive meeting into a focused and fruitful session that drives results.

One of the key benefits of good meeting management is the ability to maximize the productivity of attendees. By clearly outlining the objectives, agenda, and expected outcomes of the meeting, participants can come prepared and ready to contribute meaningfully to the discussion. This leads to more efficient decision-making, problem-solving, and idea generation, ultimately saving time and resources.

Additionally, effective meeting management can help to foster a collaborative and inclusive working environment. By setting ground rules for participation, encouraging open communication, and actively engaging all attendees, meetings can become a platform for diverse perspectives and innovative ideas to emerge. This can lead to increased creativity, improved problem-solving, and stronger team cohesion.

Furthermore, meeting management can also help to address common challenges that arise during meetings, such as conflicts, distractions, and lack of focus. By establishing clear guidelines for behavior, managing time and discussion flow, and steering conversations back on track when necessary, meeting managers can ensure that meetings stay on topic and lead to actionable outcomes.

In summary, meeting management is a critical skill that can greatly enhance the effectiveness and efficiency of organizational meetings. By setting clear objectives, creating structured agendas, engaging participants, and ensuring follow-up actions, meeting managers can turn unproductive gatherings into valuable opportunities for collaboration, decision-making, and problem-solving. Ultimately, strong meeting management can drive better outcomes, foster teamwork, and improve communication within an organization.

However, it’s important to remember that meeting management is not a one-size-fits-all solution. Different organizations, teams, and projects may require varying approaches to managing meetings effectively. It’s crucial for meeting managers to be adaptable, open to feedback, and willing to continuously refine their skills in order to meet the unique needs of their stakeholders.

In conclusion, meeting management is an essential tool for maximizing the value of meetings in the workplace. By adopting best practices, setting clear expectations, and actively engaging participants, meeting managers can transform routine meetings into impactful sessions that drive results and foster collaboration. So, next time you find yourself leading or participating in a meeting, consider the value that effective meeting management can bring to the table.

Reference

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1. bettermeetings – https://bettermeetings.expert/meeting-statistics/
2. convene – https://convene.com/catalyst/meeting-event-planning/meeting-event-statistics/
3. fellow – https://fellow.app/blog/meetings/meeting-statistics-the-future-of-meetings-report/
4. hbr – https://hbr.org/2017/07/stop-the-meeting-madness
5. skift – https://meetings.skift.com/event-statistics/
6. otter – https://otter.ai/blog/meeting-statistics
7. projectmanagernews – https://projectmanagernews.com/general/meeting-statistics/
8. reclaim – https://reclaim.ai/blog/productivity-report-one-on-one-meetings
9. bizzabo – https://www.bizzabo.com/blog/event-marketing-statistics/
10. bls – https://www.bls.gov/ooh/business-and-financial/meeting-convention-and-event-planners.htm
11. booqed – https://www.booqed.com/blog/minutes-wasted-of-meeting-50-shocking-meeting-statistics
12. cornerstonedynamics – https://www.cornerstonedynamics.com/meeting-stats-that-may-surprise-you/
13. forbes – https://www.forbes.com/sites/soulaimagourani/2021/05/06/why-most-meetings-fail-before-they-even-begin/