How to Get Standing Certificate in New Jersey (2024)

The Standing Certificate in New Jersey is a significant document that is required if you expand your business to another state. When you file an LLC in New Jersey, you must submit a handful of documents to the Secretary of State. In case you take your business beyond the state border, you need this additional document, commonly known as the Certificate of Good Standing.

In this article, LLCBuddy editors share the ins and outs of New Jersey Standing Certificate. You’ll also learn what the uses of this document are other than having a foreign LLC out of state. We shared how to get the Standing Certificate in New Jersey. The Standing Certificate is one of the most important documents your business needs. Whether it is the LLC filing or a corporation filing in New Jersey or any other form of business, the Standing Certificate must be obtained. Let’s dive in and get your business one step closer to achieving its goals!

What is Standing Certificate in New Jersey

The Standing Certificate is a document that every business in New Jersey requires to obtain. This document states that the company (LLC, Corporation in New Jersey, Partnership, etc.) complies with the State government. In other words, the business has fulfilled all the legal requirements in New Jersey. Whether you form an LLC or any other form of business, you must get this document.

If you take your business to a different state, Standing Certificate will be a necessary document to be produced. It shows that your business does not have any illegitimate or outlawed activities. Besides, to restore or reinstate an LLC in New Jersey after dissolution, you must obtain this document.

What Information You Have in New Jersey Standing Certificate

The Standing Certificate consists of very pivotal information related to your business. Following is the information your Standing Certificate will have-

The entity type (LLC, Corporation, LLP, LP, or any other registered entity type) when it was formed
The date of filing the business entity (filing the formation document).
The current name and address of the business entity
Whether the business entity exists today
Name and address of the Registered Agent
The State where the document is issued
A declaration that the business entity has paid all the required taxes and complies with all applicable legal requirements.
A declaration that the business entity met all the requirements to get the document.

Who Should Obtain the Standing Certificate

Any business entity, a Limited Liability Company (LLC), a Corporation, a Limited Liability Partnership (LLP), a Limited Partnership (LP), or any other registered business structure in New Jersey is eligible to obtain the Standing Certificate. Anyone with a sole proprietorship does not need to obtain the Standing Certificate because sole proprietorship companies do not have to register their business.

How to Obtain New Jersey Standing Certificate

The New Jersey Secretary of State issues this document. To obtain the Standing Certificate, you must fill out the form and send it to the New Jersey SOS along with the required filing fees. There is some information you will need to enter while submitting the form. Here are the points to add-

Step 1: Get the Form

In New Jersey, the Standing Certificate can be obtained online. One must visit the NJ Division of Business and Search Business by name. You will get the business details once you enter the correct name of the business. Select the type of Certificate you require, add it to the cart, and continue to purchase the document. On the next page, make a payment and you’re done.

The following points are required to be mentioned in the form-

Details of The Requester: The first information you need to provide is the details of the requester. Provide your full name, address (which can be your business address), and phone number.

Name of Your Business: Provide the exact name of your business. Make sure no spelling mistakes are made. The spelling must be the same as mentioned in the Certificate of Formation. Besides the name, provide the company registration number or file number. The SOS issues this number after you file the Certificate of Formation. This is not mandatory, but it is recommended that you share the file number to get the process done quickly.

Details of Return Method: The certificate can be collected in person or by mail from New Jersey SOS. If you request the document in person, you can take the return in person or by mail. Choose which way you want it.

Copies of the Certificate: You can request the number of copies of the certificate from SOS. There is a box in the form you need to check for multiple copies of this document. You can obtain more than one copy of the Certificate of Compliance for various purposes. It is recommended that more copies of the certificate be obtained for future use.

Fax Copy of the Certificate: You might get a Fax copy before receiving the certificate’s hard copy. This is one of the options available in some of the states. If you want to receive the fax copy of the certificate, you must provide the fax number while filing the form.

Copies of Other Documents: If you want, you can request copies of other documents filed with the SOS. Other documents include the New Jersey Certificate of Formation for LLCs, Certificate of Incorporation for corporations, LLC amendment, corporation amendment, and other registered documents with the SOS. This is optional, and you can avoid this. You must pay a stipulated fee for every copy you request.

Step 2: Submit the Form

You can submit the form online, by mail, or in person, whichever is available and more convenient. Send the form to the New Jersey Division of Revenue, P.O. Box 308, Trenton, NJ 08646 for offline filing. You must search the New Jersey SOS official website for the appropriate form.

Step 3: Filing Fee and Processing Time

A filing fee of $50 (regular processing) OR $75 and $125 (expedited filing) must be paid to the SOS to obtain the Standing Certificate. The amount might be more depending on the number of copies you request. If you request other document copies, you might have to pay an additional fee for that.

Processing Time: The Standing Certificate’s processing time varies from state to state. Also, it depends on the expedited filing as well. It can take a few days to a few months to obtain the Standing Certificate in New Jersey.

Step 4: Receive the Standing Certificate

Once you submit the form and the necessary filing fee, your forms start processing. The process might take a lot of time. If you do not want to wait, you can check with the New Jersey SOS if they have expedited filing or not. In New Jersey, it can take up to a few months to receive the Standing Certificate.

Why Do You Need a Standing Certificate

The Standing Certificate in New Jersey is a character certificate of any business. Obtaining this document makes your business legitimate officially. You need this document every now and then while making business decisions. You must obtain the document for the following reasons,

To get business loans and advances or investors
To get business bank accounts
To purchase insurance for business coverage
To renew licenses & permits
To set up your business in other states, for example, a Foreign LLC.
To sell or transfer your business completely or partially to another.
To get into a legal business contract with other businesses or clients.
If your LLC is dissolved for any administrative reasons and you want to restore it, you must obtain the Standing Certificate for reinstatement.

The document is required as much as the formation document. Hence, obtaining the New Jersey Standing Certificate is needed.

FAQs

How can I obtain a New Jersey Standing Certificate?

You can obtain a New Jersey Standing Certificate by submitting an application to the New Jersey Department of Revenue.

What is the purpose of a New Jersey Standing Certificate?

A New Jersey Standing Certificate is used to certify that a business entity is in good standing with the state of New Jersey.

How long does it take to receive a New Jersey Standing Certificate?

The processing time for a New Jersey Standing Certificate varies, but it typically takes around 3-5 business days.

Do I need a New Jersey Standing Certificate to do business in New Jersey?

Yes, a New Jersey Standing Certificate is often required in order to conduct business in the state.

Can I request a rush delivery for my New Jersey Standing Certificate?

Yes, you can request rush delivery for an additional fee if you need your New Jersey Standing Certificate expedited.

What information is included on a New Jersey Standing Certificate?

A New Jersey Standing Certificate typically includes the entity’s name, date of formation, current status, and confirmation that all required taxes and fees are paid up to date.

How much does a New Jersey Standing Certificate cost?

The cost of a New Jersey Standing Certificate varies, but it is typically around $50-$100.

Where can I find the application form for a New Jersey Standing Certificate?

The application form for a New Jersey Standing Certificate can be found on the New Jersey Department of Revenue’s website.

Can I request a New Jersey Standing Certificate online?

Yes, you can request a New Jersey Standing Certificate online through the New Jersey Department of Revenue’s website.

How long is a New Jersey Standing Certificate valid for?

A New Jersey Standing Certificate is typically valid for 30-90 days, depending on the specific requirements of the requesting party.

Can I get a copy of my New Jersey Standing Certificate?

Yes, you can request a copy of your New Jersey Standing Certificate from the New Jersey Department of Revenue.

What should I do if my New Jersey Standing Certificate is lost or damaged?

If your New Jersey Standing Certificate is lost or damaged, you can request a replacement by contacting the New Jersey Department of Revenue.

Do I need a New Jersey tax ID number to obtain a New Jersey Standing Certificate?

Yes, you will need a New Jersey tax ID number in order to obtain a New Jersey Standing Certificate.

Can I use a New Jersey Standing Certificate for multiple transactions?

Yes, a New Jersey Standing Certificate can be used for multiple transactions within its validity period.

How can I verify the authenticity of a New Jersey Standing Certificate?

You can verify the authenticity of a New Jersey Standing Certificate by contacting the New Jersey Department of Revenue.

Who can request a copy of my New Jersey Standing Certificate?

Only authorized individuals or entities with a legitimate business interest can request a copy of a New Jersey Standing Certificate.

Can I expedite the processing of my New Jersey Standing Certificate application?

Yes, you can request expedited processing for an additional fee if you need your New Jersey Standing Certificate quickly.

Can I use a New Jersey Standing Certificate for business transactions outside of New Jersey?

In some cases, a New Jersey Standing Certificate may be accepted for business transactions outside of New Jersey, but you should check with the specific requirements of the other jurisdiction.

Can I apply for a New Jersey Standing Certificate on behalf of someone else?

Yes, you can apply for a New Jersey Standing Certificate on behalf of someone else, provided you have the necessary authorization.

How should I submit payment for my New Jersey Standing Certificate application?

Payment for a New Jersey Standing Certificate can typically be made by check, money order, or credit card.

Are there any required attachments for a New Jersey Standing Certificate application?

Depending on the specific circumstances, you may need to include additional documentation with your New Jersey Standing Certificate application, such as proof of address or identification.

Is a New Jersey Standing Certificate the same as a certificate of good standing?

Yes, a New Jersey Standing Certificate is essentially the same as a certificate of good standing, and the terms are often used interchangeably.

Can I check the status of my New Jersey Standing Certificate application online?

Yes, you can usually check the status of your New Jersey Standing Certificate application online through the New Jersey Department of Revenue’s website.

Can I obtain a New Jersey Standing Certificate for a nonprofit organization?

Yes, nonprofit organizations can also obtain a New Jersey Standing Certificate to demonstrate their good standing with the state.

Are there any restrictions on the use of a New Jersey Standing Certificate?

A New Jersey Standing Certificate is typically only valid for legitimate business purposes and may not be used for fraudulent or illegal activities.

Can I request a New Jersey Standing Certificate in person?

Yes, you can typically request a New Jersey Standing Certificate in person by visiting the New Jersey Department of Revenue’s offices during business hours.

What should I do if the information on my New Jersey Standing Certificate is incorrect?

If you believe there is an error on your New Jersey Standing Certificate, you should contact the New Jersey Department of Revenue to address the issue.

Can I request an expedited delivery for my New Jersey Standing Certificate through a courier service?

Yes, you can often request expedited delivery for your New Jersey Standing Certificate through a courier service for an additional fee.

How can I ensure that my New Jersey Standing Certificate application is processed quickly and accurately?

To ensure that your New Jersey Standing Certificate application is processed quickly and accurately, be sure to fill out the form completely and accurately and provide all required documentation.

What is a New Jersey Standing Certificate?

A New Jersey Standing Certificate certifies that a business entity in New Jersey is authorized to do business in the state.

In Conclusion

The Standing Certificate is a vital document for any business entity in New Jersey, as it enables you to expand your operations throughout the United States. It’s essential to provide accurate and truthful information in this document. If you plan to establish the same business in another state, obtaining a Standing Certificate is necessary.

While forming a Limited Liability Company (LLC) or a Corporation in New Jersey, it is necessary to have some documents filed with the State authority. The Standing Certificate is one of them. In some cases, if the business gets shut down or dissolved due to administrative reasons, this document helps the owners retrieve their business in the future. In this article, we shared DIY ways to get the document, but you can always hire a professional to get that for you.