How to Start a Maine Corporation

Steve Goldstein
Steve Goldstein
Business Formation Expert
Steve Goldstein runs LLCBuddy, helping entrepreneurs set up their LLCs easily. He offers clear guides, articles, and FAQs to simplify the process. His team keeps everything accurate and current, focusing on state rules, registered agents, and compliance. Steve’s passion for helping businesses grow makes LLCBuddy a go-to resource for starting and managing an LLC.

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Start a Maine Corporation

When you plan to start a business in Maine, you must decide on the appropriate structure. Starting a corporation may be more complicated than creating an LLC in Maine or a sole proprietorship. However, it is not that difficult as well. There are a few guidelines that you should be aware of when it comes to creating Maine corporation. Starting a corporation involves a legal process, that is, the process of incorporation.

In this article, I will share a step-by-step guide to start a corporation in Maine. I will also enlighten you on the advantages and disadvantages of having a corporation. Some people consider starting a corporation in Maine more than other business structures since it has many advantages over other forms.

What is a Corporation in Maine

In definition, a corporation is a formal organization established by stockholders, shareholders, or other people to make a profit. Like individuals, corporations can undertake contracts, own assets, sue and be sued, pay taxes, limit state and federal taxes, and loan funds from banking institutions.

Common Types of Corporations

Before you start with the process of forming a corporation, you should know what type of corporation you will form. There are several different forms of corporations you can take into consideration, depending on your corporation’s objectives and ownership structure.

  • C-Corporation: C-Corporation is the most known type of incorporation. They have almost all corporate distinguishing characteristics. Profits are distributed to corporate owners who are taxed at an individual level. The corporation is taxed similarly to a business unit.
  • S-Corporation: An S-Corporation is set up similarly to a C-corporation but has different tax implications and owner limits. S-corps have no more than 100 stockholders and are not taxed separately. These business units must also file paperwork with the Internal Revenue Service (IRS) to obtain their status.
  • Non-profit Corporation: Nonprofit businesses are frequently used by religious, educational, and charity institutions to run their operations without making a profit. Thus, a nonprofit corporation is exempt from paying taxes. The nonprofit organization’s gifts, contributions, or cash are reinvested in the company to fund its growth, future endeavors, or operations. Read how to start a nonprofit corp in Maine to learn about nonprofit corporations.

If you have a small business, it is recommended that you form an LLC instead of a corporation in Maine. LLCs have more tax benefits than other structures. Besides, LLCs protect your personal assets. However, it is wise to consult a legal expert before you start setting up your business in Maine.

LLCBuddy Editorial Team

How to Start a Corporation in Maine

To start a corporation in Maine, you must follow the below steps that, include forming a corporation name, appointing a board of directors, filing for Articles of Incorporation, drafting corporate bylaws, meeting with the board of directors, issuing stocks, creating a shareholders agreement, requesting for an EIN, and getting a license and permit. All these steps are basic ones. It can be changed depending on the type of corporation you form and the nature of your business.

Step 1: Choose a Corporation Name in Maine

Naming your business is one of the most crucial activities during the startup phase. Your corporation name serves as the foundation for your brand. Legal procedures should be taken into account when choosing your corporation name. Choose a corporation name that will enable you to develop a strong brand identity without being hampered by irrelevant factors.

If you are forming an LLC, there is a complete guide on Maine LLC name guidelines for a proper LLC name. Here are some guidelines you must follow while naming your corporation in Maine-

  • Your business name must contain entity identifiers, such as “Incorporated,” “Limited,” “Corporation,” or “Company,” or an abbreviation, such as “Inc.,” “Co.,” or “Ltd.”
  • Exclude any words in your business name, such as “Trust,” “Bank,” “Credit Union,” or “Trustee,” or words related to a government agency, such as “FBI,” “State Department,” or “Treasury.”

Step 2: Board of Directors Initial Appointment

To form a corporation in Maine, you must appoint an initial board of directors before making them permanent once the corporation is formed. In Maine, you may appoint at least Three board of directors. The initial board of directors is in charge of guiding the overall strategy of your business. The structure, responsibilities, and powers given to a board of directors are determined by the bylaws of a company or organization. So, appointing your corporation’s initial board of directors in Maine is a big step in forming a corporation.

Step 3: Filing the Articles of Incorporation in Maine

After you appoint the initial board of directors in your Maine corporation, the next step is to write and file a Articles of Incorporation. In writing, the Maine Articles of Incorporation, the corporation name, principal place of business, the purpose of business, Maine Resident Agent contact information, and the names and addresses of incorporators and/or initial board members, should be written.

Filing a Articles of Incorporation in Maine may be done with two ways, by mail and in person drop off. The Articles of Incorporation fee may vary from different states. However, in Maine, it costs $145 for filing in person and by mail.

  • Online Filing: There’s no online filing available.
  • Offline filing: Send the form by mail or drop it off to Secretary of State, Division of Corporations, UCC and Commissions, 101 State House Station, Augusta, ME 04333-0101.

Step 4: Draft Corporate Bylaws

Now you are done filing a Articles of Incorporation in Maine, the next step is to draft corporate bylaws. Corporate bylaws are the basic rules that control a corporation. It includes the organization’s structure, processes, laws, and rules. As a result, all personnel, managers, and corporation members must obey the firm’s rules.

In creating corporate bylaws, you should include the following on how the decisions will be made-

  • The responsibilities are given to each officer.
  • How will judgments in business be made?
  • Where and when are the annual shareholder meetings?
  • The minimum number of shareholders required for decision-making.
  • Location and timing of dividend payments.

Step 5: Hold the First Board of Directors’ Meeting

After drafting the corporate bylaws, gather all the board of directors for the first meeting. This meeting will be finalized by appointing directors to manage the company’s daily operations, approve the bylaws, choose the corporation’s accounting year, and approve the stock issue. All board meetings should have minutes taken and stored with the company’s records.

Step 6: Issuing Stock in a Corporation

After starting your Maine corporation, one of the first official corporate actions is issuing stock to the shareholders. Keep track of the number of shares issued to each shareholder and the purchase price. A corporation in Maine is managed by its shareholders, who contribute to the business in exchange for ownership shares.

Step 7: Draft and Finalize a Shareholders Agreement

Even though drafting and finalizing a shareholders agreement is unnecessary, I suggest you still comply since it will benefit your corporation and its shareholders. A small business’s shareholders enter into a shareholder agreement contract. It establishes how ownership will be handled in unexpected situations, like a shareholder passes away, retires, becomes disabled, or quits the corporation. Early on in the life of your Maine corporation, signing a shareholders’ agreement can help maintain corporate continuity and prevent future disputes.

Step 8: Request an EIN in Maine

After everything is in place, you should get or request an Employer Identification Number (EIN). An EIN will serve as the tax ID for your Maine corporation. EIN can be obtained from the Internal Revenue Service (IRS). It is a 9-digit number similar to Social Security Number. EIN, however, is distinct from SSN. It is only used for business-related activities, particularly for submitting general taxes. The form must be completed and uploaded to the IRS website.

The application of an EIN in Maine can be through the following:

  • Apply Online- The EIN online application is the preferred method for customers to apply for and obtain an EIN.
  • Apply by Fax- Taxpayers can fax the completed Form SS-4 application to the appropriate fax number), after ensuring that Form SS-4 contains all of the required information.
  • Apply by Mail- The EIN application Form SS-4 can be filed via mail. The processing time frame to receive the mail is 4 weeks.
  • Apply by Telephone-International Applicants – International applicants may call 267-941-1099 (not a toll-free number) from 6 a.m. to 11 p.m. (Eastern Time) Monday through Friday to obtain their EIN.

After you have your EIN number, you can benefit in a number of ways. It will give your corporation the final advantage necessary to operate at full capacity without encountering legal or judicial issues.

Step 9: Get Licenses and Permits for your Corporation in Maine

Before your corporation operates in Maine, you must have a business license. A business license is a document issued by a government agency that permits you to operate your business in the geographic region that that agency governs. To legally operate your corporation, you’ll need a business license. Numerous corporate licenses need to be filed and renewed regularly. Check out how to get business licenses and permits in Maine to know more.

You must also register a DBA name if you intend to conduct business using a name other than your corporation’s legal name. The DBA name is sometimes known as “doing business as” or a “fictitious business name.” Depending on your location, you may need to register the DBA with your state, city, and county. You can skip this step if your business solely uses your legal company name.

Important Information

Paying your Taxes in Maine

Even if you have established your corporation in Maine, pay your taxes and keep everything up to date so you won’t pay any penalty. Unlike an LLC, there is a corporate tax that every corporation in Maine has to pay. On the other hand, they must pay income taxes based on their business income. Some other types of taxes in Maine are sales tax, franchise tax (not applicable to all the states), and other state taxes.

Cost of Forming a Corporation in Maine

A filing and annual fee must be paid to form a corporation in Maine. Without it, your corporation won’t operate. The initial filing fee for a corporation may vary depending on the state. However, in Maine, it costs $145 for filing in person and by mail. The corporation in Maine also has to file an annual report (though it might not be mandatory, it is recommended to file one). Ensure you comply with all the necessary fees and costs so your corporation will run successfully and smoothly. If, in the future, you make any changes to your corporation, you must file the Maine Amendment. It costs $50.00 to file an amendment in Maine.

Advantages of Starting a Corporation in Maine

  1. Limited Liability: The biggest advantage of setting up a Maine corporation is that the shareholders are not personally responsible for the debts of the company. As a result, when you incorporate as a corporation, personal assets like homes, vehicles, and other possessions are prohibited. One of the main benefits of setting up a corporation over a general partnership or sole proprietorship business structure is that neither the business nor the owners are held legally responsible for the obligations of the business, even if it means giving up their personal assets.
  1. Limitless Corporation: The fact that a corporation’s existence is independent of its owners is another significant benefit of incorporation. In other words, a corporation has an endless life and will continue operating normally even if the owner dies or decides to sell their ownership.
  1. Advantages in Tax: The deduction of health insurance premium payments made on behalf of an owner-employee is one of the many financial benefits to which corporations are entitled. Corporations also save on self-employment taxes since their revenue is not subject to workers’ compensation, Social Security, or medical taxes. Tax rates on corporate profits are lower than those on individual income.


What are the requirements to start a corporation in Maine?
To form a corporation in Maine, you must file a Certificate of Incorporation with the Maine Secretary of State’s Office. The Certificate of Incorporation must include the name of the corporation, the purpose of the corporation, the address of the registered office, and the name of the registered agent. The filing fee is $175.
Are there any benefits to forming a corporation in Maine?
Yes. Incorporating in Maine offers several advantages, including limited liability for shareholders, protection for personal assets, and potential tax benefits. Additionally, forming a corporation in Maine may make it easier to attract investors or secure funding.
What is the process for forming a corporation in Maine?
The process for forming a corporation in Maine typically involves filing a Certificate of Incorporation with the Secretary of State, obtaining an Employer Identification Number (EIN) from the IRS, opening a corporate bank account, and filing other necessary documents.
Are there any legal requirements for corporations in Maine?
Yes. Corporations in Maine are required to hold annual meetings, maintain corporate records, and keep up to date with any state filing requirements. Additionally, corporations in Maine must comply with all relevant state and federal laws.
What are the fees associated with forming a corporation in Maine?
The filing fee for a Certificate of Incorporation in Maine is $175. Additionally, some corporations may also be required to file an annual report, which has a fee of $45. There may also be other fees associated with forming a corporation, such as legal and accounting fees.
How do I start a corporation in Maine?
To start a corporation in Maine, you must file Articles of Incorporation with the Maine Secretary of State and provide other required information.
What information must I include in the Articles of Incorporation?
The Articles must include the corporation’s name, its purpose, the address of its registered office, the name and address of its registered agent, and the number of shares it is authorized to issue.
Is there a filing fee for forming a corporation in Maine?
Yes, there is a filing fee of $175 for forming a corporation in Maine.
What are the requirements for naming a business in Maine?
The name must include one of the following words or abbreviations
Are there any requirements for registered agents in Maine?
Yes, the registered agent must have a physical address in Maine and must be available during normal business hours. The agent must also agree to accept service of process on behalf of the corporation.
What are the tax obligations for corporations in Maine?
Corporations in Maine must pay corporate income tax and may be subject to other taxes, such as sales taxes and property taxes.
What are the requirements for holding meetings in Maine?
Meetings of shareholders and directors must be held in Maine or at any other place designated by the board of directors. Written notice of the meeting must be given to all shareholders.
Are there any recordkeeping requirements for corporations in Maine?
Yes, corporations in Maine must keep records of all meetings, resolutions, and other corporate transactions, as well as financial records such as bank accounts, invoices, and receipts.
What are the steps to Start a Corporation in Maine?
To start a corporation in Maine, you will need to file a Certificate of Incorporation with the Maine Secretary of State’s office. After filing the Certificate of Incorporation, you will need to register with the Maine Department of Revenue, obtain a Maine State Tax Identification Number, and file for a federal employer identification number (EIN) with the Internal Revenue Service. You will also need to file an annual report with the Maine Secretary of State and obtain any necessary business licenses and permits.
What is the filing fee for a Certificate of Incorporation in Maine?
The filing fee for a Certificate of Incorporation in Maine is $175.
Can I form a Corporation in Maine online?
Yes, you can form a Corporation in Maine online by filing a Certificate of Incorporation with the Maine Secretary of State’s office.
What documents must be filed to form a Corporation in Maine?
To form a Corporation in Maine, you must file a Certificate of Incorporation with the Maine Secretary of State’s office.
How long does it take to form a Corporation in Maine?
It typically takes between one and two weeks to form a Corporation in Maine.
What is the legal requirement for forming a Corporation in Maine?
To form a Corporation in Maine, you must file a Certificate of Incorporation with the Maine Secretary of State’s office.
What are the advantages of forming a Corporation in Maine?
The advantages of forming a Corporation in Maine include limited liability for the owners, perpetual duration, centralized management structure, and easy transferability of ownership.
What is the minimum number of directors needed to form a Corporation in Maine?
The minimum number of directors needed to form a Corporation in Maine is three.
Do I need to register a Corporation in Maine with the IRS?
Yes, you will need to obtain a federal employer identification number (EIN) with the Internal Revenue Service in order to form a Corporation in Maine.
Is a corporate seal required to form a Corporation in Maine?
No, a corporate seal is not required to form a Corporation in Maine.
Do I need to file an annual report with the Maine Secretary of State?
Yes, all corporations in Maine must file an annual report with the Maine Secretary of State.
Are there any taxes I need to pay for a Corporation in Maine?
Yes, all corporations in Maine must pay taxes to the state and federal government.
What type of licenses or permits do I need to operate a Corporation in Maine?
The type of licenses or permits you need to operate a Corporation in Maine will depend on the type of business you are operating.
What are the naming requirements for a Corporation in Maine?
All corporations in Maine must have a name that is distinguishable from existing business entities in Maine. The name must also include the words “corporation,” “incorporated,” or “limited,” or the abbreviations “Corp.,” “Inc.,” or “Ltd.”
Can I change the name of my Corporation in Maine?
Yes, you can change the name of your Corporation in Maine by filing an Amendment to the Certificate of Incorporation with the Maine Secretary of State’s office.
What are the rules for dissolving a Corporation in Maine?
To dissolve a Corporation in Maine, you must file a Certificate of Dissolution with the Maine Secretary of State’s office. All debts and liabilities must be settled before the dissolution is complete.
Do I need to notify the Maine Secretary of State when making changes to my Corporation?
Yes, you must notify the Maine Secretary of State when making any changes to your Corporation, such as changing the name, address, or number of directors.
Can non-residents of Maine form a Corporation in the state?
Yes, non-residents of Maine can form a Corporation in the state.
Do I need a Registered Agent to form a Corporation in Maine?
Yes, all corporations in Maine must designate a Registered Agent in the state. The Registered Agent must be a resident of Maine or an authorized business entity.

Also Read

Why Maine Corporation is So Important

One of the primary reasons why Maine Corporation is so important is the creation of job opportunities. As corporations grow and expand their operations, they hire more employees to meet the demand for their products and services. The presence of corporations in Maine helps to reduce unemployment rates and provide stable incomes for residents. By offering jobs with competitive wages and benefits, corporations play a crucial role in improving the quality of life for many individuals and families in the state.

Moreover, Maine Corporation fuels economic growth by driving innovation, attracting investments, and fostering competition. Corporations invest in research and development to create new products and technologies that push the boundaries of what is possible. This innovation not only benefits the corporation itself but also stimulates growth in related industries and sectors. Furthermore, corporations often seek funding from local investors and financial institutions, attracting capital to the region and stimulating economic activity.

In addition to job creation and economic growth, Maine Corporation plays a vital role in community development. Many corporations actively engage with the communities in which they operate through philanthropic initiatives, corporate social responsibility programs, and partnerships with local organizations. These partnerships help to address social issues, improve infrastructure, and support education and other vital services. Corporations contribute to the overall well-being of communities by investing in local projects, supporting causes that matter to residents, and fostering a sense of belonging and pride.

Furthermore, Maine Corporation contributes to the overall competitiveness of the state by promoting a favorable business environment. Corporations create a market for goods and services, attract skilled workers, and drive innovation and entrepreneurship. By providing opportunities for businesses to thrive, corporations play a key role in attracting investments and fostering a vibrant economy. Corporations also contribute to tax revenues, which fund essential public services and infrastructure projects that benefit all residents.

In conclusion, Maine Corporation is instrumental in driving economic growth, fostering innovation, creating jobs, and supporting community development. The contributions of corporations to the state cannot be understated, as they play a vital role in shaping the economic and social fabric of Maine. By recognizing the importance of corporations and supporting their growth and development, we can ensure a prosperous future for the state and its residents.


When determining which corporate form is best for you, be selective. You must know which business structure is bet-fitted for your product/service in Maine. Consult a legal professional before you take the first step while setting up your business. Finding the ideal ratio of corporate advantages and legal protection that meets your unique needs is very important. In forming a corporation in Maine, you need to ensure that every detail is well-formed so that your corporation will be successful. And if you have any questions, share them in the comment section below.

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