Hiring Employees in Kansas LLC – Wages, Laws, Compliance Guide

Any business structure or corporation stands firm on its foundation laid by the employees. An LLC is no exception to this rule. Hiring employees in your LLC comes with some rules, regulations. Before understanding the rules of hiring employees in Kansas LLC, we must understand what an LLC means.

A Limited Liability Company is a business structure that protects the owners from any personal responsibility of the debts or liabilities arising out of the LLC. If an employee action succeeds to liabilities, the owners get the protection against it. LLCs are a combination of the characteristics of a partnership firm & a sole proprietorship. 

Hiring Employees in Kansas

In order to hire employees in Kansas LLC, there are many requirements that a business has to fulfill. One should keep these points in mind while hiring employees in an LLC. These requirements include:

1. Federal & State Employment Posters in Kansas

The employers in Kansas are required to show both Federal & State Employment posters mentioned in Equal Employment Opportunities Act, Americans with Disabilities Act, Fair Labour Standards Act (FLSA),  etc. You should seek professional help to fulfill all the norms or requirements.

2. Federal & State Required Forms

Hiring employees is a lengthier process that involves the filing of different forms & applications. Suppose you wish to hire employees in Kansas. In that case, you must ask your employees to submit the Employment Eligibility Form, the Federal Tax withholding form, the W-4 Form, Workers Compensation Claim Form, Disability Self- Identification Form, U.S. Citizenship and Immigration Services Form, etc. These Legal forms are easy and free to download.

3. Requirements of Kansas New Hire Reporting program

Employers of Business owners are bound by Kansas’ New Hire Reporting Program, under which they have to submit a report consisting:

• Company Name
• Company Address
• Company federal tax ID number
• Employee’s Name
• Employee’s Social Security Number
• Employee’s Address
• First Day of paid Work

In addition to the forms mentioned above, payments, taxes, tax forms, & requirements, there may be some additional compliance for hiring in Kansas; you must adhere to those norms as well.

Can an LLC Hire Employees?

An LLC or a Limited Liability Company can be regarded as a corporation, partnership, or sole owner business. The owners of the LLC are often referred to as members. Individuals, Corporations &, in some cases, other LLCs can form an LLC as members.

The members form LLCs because of their limited or no liability provided to the owners or members. In the event of liabilities arising out of an employee’s action, the members of the LLC are not personally liable- the LLC is liable for the actionable claim.

Any LLC (even one with a single owner) can hire unlimited employees on wages or salary. (The single-member owner LLC may have different rules and regulations). In addition to the salaried employees, the LLC can appoint Independent contractors for certain tasks on a contract basis. 

Rules to Hire Employees in an LLC in Kansas?

Just like any other business corporation, an LLC is also not immune from certain procedures & rules of hiring. An LLC files many documents & pays a number of taxes to various Government Agencies while hiring employees. Some of the essential rules or steps to hire employees in an LLC are:

• Federal Employer Identification Number – Every LLC must obtain an Employer Identification Number (EIN) from the Internal Revenue Service. EIN helps report taxes & a few other documents to the IRS.
• Employee Eligibility Form – It is mandatory for an LLC owner to check if the employee is eligible for employment in the U.S. An LLC has to ask the employees to submit the I-9, Employment Eligibility Verification Form to verify the identity of the employee & to authorize the employment. the I-9 form is a mandatory requirement while hiring an employee.
• Employee’s Social Security Number – The employee has to have a valid Social Security Number (SSN) to work. LLCs have to ask the new employees to submit their SSN before employment. The SSN is helpful in payment & tax purposes.
• Setting up a process for collection & payment of the appropriate taxes – There has to be a due process for the employees’ future collection & payment of taxes. This process needs to be set up by the employer (in this case, the LLC)
• Employee handbook – In the hiring process, one of the crucial elements of hiring paperwork is an Employee Handbook. Although it is not essential in Kansas, it is usually needed as one of the legal documents in many other states. An Employee Handbook consists of a complete list of all the basic rules & policies of the company.
• Kansas payroll Taxes – An LLC that is running a business with employees or businesses with employees has to pay many federal taxes & state Taxes. Following the rules on payroll taxes is also an essential requirement.  After hiring employees, an LLC is subject to the State Unemployment Compensation Act. Under the said Act, an LLC will have to pay Unemployment tax to the state & to do that; the LLC must register itself with the Kansas Workforce Commission. The process involves simple steps & can be completed in 20 minutes. 
  Payroll taxes also include Federal Income Tax withholding, an employer can withhold money from the employee’s account for the income tax.
• Workers’ Compensation Insurance An LLC operating in the state of Kansas has to carry workers’ compensation insurance & has to display relevant posters.
• New Hire Report or Report of the New Employee – An LLC has to
  • Report about hiring the new employees in the form of “Report of New Employee(s)” to the Kansas Workforce Commission within 20 days from the date of hire.
  • Deposit and report federal employment taxes as per the IRS procedures for payroll reporting & payment.

Laws Relating to Wages of Employees

Kansas has regulations governing employee pay and benefits, such as continuance of health insurance, wage payment, pay frequency, pay statements, and wage deductions.

1. All labor and workplace laws are enforced by the Kansas Department of Labor Employment Standards Division. Employers must follow any final pay and job reference standards when an employee’s employment terminates.
2. All business LLCs and other establishments in the State must adhere to the workplace laws and requirements as set out in the federal and State Labour regulations.

Structure of The Wages of The Employees

In terms of wage and hour standards, both federal and state laws protect Kansas employees. The Fair Labor Standards Act is the principal federal statute that oversees pay and working hours. Kansas also has labor regulations that govern the state’s minimum wage and overtime restrictions. We have listed below some of the significant aspects that determine the wage structure in the State of Kansas.

Kansas Minimum Wage Standard

Kansas’ current minimum wage for non-exempt workers is $7.25 per hour. Tip employees and full-time students working part-time are examples of exempt employees.

• For Tipped employees, they are paid a minimum of $2.13 per hour. However, gratuities must be sufficient to bring the employee up to the state minimum wage of $7.25. In case the total wage of the employee falls short to reach the standard wage rate, then the employer is liable to compensate for the difference amount.
• For minor employees, Minors under the age of 16 are not permitted to engage in hazardous jobs. Many jobs that kids are actively authorised to engage in, such as office and clerical work, are also listed under child labour legislation.

Kansas Overtime wage

Kansas labor rules compel businesses to pay 1.5 times their regular pay rate to employees who work beyond the 46 hours in a workweek threshold and are not protected by the federal Fair Labor Standards Act (FLSA). Unless otherwise exempt, the FLSA mandates employers to pay employees overtime at a rate of 1.5 times their usual wage if they work more than 40 hours in a workweek.

Kansas Employee Rights

Employee rights are the rules by the state. Employers are bound to follow these rules while hiring employees in LLCs. These rights are as follows,

Right to Fair Pay

All the employees in the State of Kansas have the legal right to receive fair compensation for their employment, as well as the overtime payment. The minimum wage should be paid to all the employees, irrespective of their circumstances.

Protection Against Discrimination and Workplace Harassment

The US Civil Rights Act prohibits employers from pursuing any act in violation of the code of conduct to be followed at the workplace. No employer shall discriminate between the employees based on race, color, gender, disability, age, etc.

In addition, equal opportunities for growth and development should be provided to every employee regardless of their background.

Time Off and Leaves of Absence

Kansas has several laws relating to required time off and leaves of absence for employees. Under the Family and Medical Leave Act, employees shall receive unpaid, yet job-protected leave for any medical or family reasons.

Organizational Exit

Key Kansas requirements impacting organizational exit are: If an employee resigns or is fired, he or she must be compensated by the following scheduled payday. Wages must be paid through the employer’s standard payment methods.

Workplace Health and Safety

Employers are bound by the Occupational Health and Safety act to ensure a safe, secure and healthy workplace for their employees, free from any kind of foreseeable risks and harms. The employees should also receive proper training at the workplace to make them aware of their jobs without suffering any injuries.

In case the employee sustains an injury or there occurs any fatality at the workplace, then the employee has the legal right to seek compensation from the employer for the injuries suffered and the losses that might have occurred due to the injuries. 

How to Hire Employees Fast in Your Kansas LLC

To hire employees for your Kansas LLC you need to verify if the person is eligible to work in the US and then report him/her as ‘new hires’ to the state.

Hiring the right employees is a crucial step for any business, especially for a Kansas LLC aiming to grow and establish itself in the competitive marketplace. However, it can often be a daunting and time-consuming process. The key to successfully hiring employees fast lies in implementing a robust and efficient recruitment strategy.

First and foremost, it is essential to establish a clear job description and outline the skills and qualifications required for the role. This enables potential candidates to understand the expectations and assess whether they possess the necessary attributes. By outlining these requirements in advance, businesses can efficiently filter through applications and focus on candidates that meet the specific criteria for the position.

Utilizing various recruitment channels is another effective method to attract a larger pool of candidates and hire employees rapidly. Posting the job advertisement on online job boards, professional networking websites, and social media platforms can significantly extend the reach and visibility of the available position. Furthermore, sharing the opportunity with local professional organizations or educational institutions in the Kansas area can also attract qualified candidates who are already well-versed in the regional business environment.

Streamlining the interview process is vital for expediting the hiring process without sacrificing the quality of candidates. Adopting a structured and standardized interview format allows for a fair comparison of applicants and facilitates prompt decision-making. Initially, conducting phone or video interviews can help evaluate candidates’ communication skills and qualifications, narrowing down the pool of potential hires. From there, a carefully planned face-to-face interview with key members of the company can offer deeper insights into the candidate’s personality, cultural fit, and ability to contribute to the organization’s growth.

In addition to interviews, including skills assessments or work samples as part of the application process can provide tangible evidence of an applicant’s competence, avoiding extensive additional testing or probation periods. This approach not only speeds up the hiring process but also ensures the hiring decision is based on objective and measurable standards.

Putting emphasis on employee referrals can also accelerate the hiring timeline. Existing employees often have a good understanding of the organization’s needs and values and can refer qualified individuals who would make a great fit within the team. Incentivizing referrals with bonuses or rewards can further encourage employees to actively participate in the recruitment process.

Lastly, maintaining a strong employer brand establishes credibility and makes the company an attractive employer for prospective candidates. An appealing employer brand showcases the company’s values, vision, and work culture, which can attract top talent in a competitive job market. Consistently nurturing and positively promoting the employer brand through online platforms, networking events, and community involvement can help build a strong reputation that potential employees recognize and aspire to join.

In conclusion, hiring employees swiftly is imperative for Kansas LLCs aiming to expand their workforce and achieve their business objectives. By strategically constructing job descriptions, utilizing various recruitment channels, streamlining the interview process, implementing employee referrals, and maintaining a strong employer brand, businesses in Kansas can attract top talent efficiently while remaining reputable and well-regarded employers in their respective sectors.

FAQs

In Conclusion

All the LLCs with employees are bound by many rules and regulations with reference to wages. It is always advisable to register a registered agent service to understand the laws better. Feel free to share your feedback with us in the comment section below.